Beef Australia, with its rich legacy dating back to 1988, has grown into a global event, attracting over 100,000 visitors to Rockhampton every three years. While the event has evolved into an international exhibition for the cattle industry, its internal operations faced a challenge: managing complex accounts payable (AP) processes across multiple software platforms.
The Finance Manager at Beef Australia, knew it was time for a solution that could streamline these fragmented tools. Enter ProSpend.
Beef Australia’s AP process was managed using three separate software platforms, requiring manual uploads, approvals, and integrations. This disjointed system meant time-consuming steps for managers and added delays in approvals. The team needed a unified platform that could bring together these disparate processes, eliminating the inefficiencies that were slowing down their workflow.
ProSpend offered Beef Australia a powerful solution: a single platform that not only handled receipt uploads but also managed the approval workflow. Beef Australia’s Finance Manager highlighted the immediate benefits: “ProSpend was the only software we found that integrated both receipt management and approval workflows seamlessly.”
Managers at Beef Australia now had real-time visibility into their budgets and could independently manage their purchase orders (POs). This meant less bottlenecking and more autonomy for the team.
With ProSpend, Beef Australia’s AP process became more streamlined. Managers could see and manage their budgets in real-time, while Beef Australia’s Finance Manager maintained oversight without having to be directly involved in every transaction and detail. This transparency extended beyond routine approvals. For example, during the event if there were any issues with vendors etc around invoices, managers were able to resolve issues swiftly since they were already involved in the purchasing process.
💡Did you know?
Data from ProSpend is sent directly across into Reckon accounts hosted, without the need to upload a data file or rekey the data. This is unique to ProSpend. No other expense tool is integrated to Reckon via the API!
The shift to ProSpend has fundamentally transformed the way Beef Australia manages its finances. Managers now have the appropriate tools to manage their budgets more efficiently, resulting in faster decision-making and fewer approval delays. For the Finance Manager, the biggest impact has been the time saved: “The managers were directly involved in purchasing decisions, so they could easily resolve issues without delays.”
When asked what ProSpend means to the Finance Manager, their response was simple yet powerful: “Budget management.”
Through ProSpend, Beef Australia has streamlined its AP process and provided its team with the tools to manage budgets more effectively, leading to smoother operations and a more efficient finance department.