This 2026 guide compares the leading expense management software in Australia, focusing on what matters most to ANZ mid-market finance teams: GST accuracy, FBT readiness, multi-entity capability, ERP integrations and workflow automation. You’ll find unbiased evaluations of widely used tools, followed by guidance on choosing the right platform and how ANZ organisations can build an automation mindset.
See how ProSpend unifies expenses, AP, POs, cards and budgets
Expense management software is a system that captures, approves and reconciles employee and corporate card spending, applies correct GST and FBT treatments, and exports coded data into your accounting or ERP system.
Modern expense management systems automate four core workflows:
For ANZ mid-market teams, the key is pre-spend control, which ensures spend is approved and coded correctly before it reaches the ERP, not cleaned up at month-end.
This guide is written for ANZ mid-market CFOs, Finance Managers and AP leaders navigating hybrid work, rising compliance expectations and increasing invoice/transaction volumes. Common pain points include:
If these resonate, the comparisons and decision frameworks below will help clarify your options.
A detailed comparison of leading expense management solutions used by Australian and New Zealand organisations, focused on how well they support ANZ tax, compliance, scale, and automation.
Enterprise-grade travel and expense platform.
Global enterprises with dedicated IT teams and complex travel requirements.
For ANZ mid-market organisations, Concur is often selected when travel is the dominant workflow. For non-travel-heavy teams, its complexity and configuration overhead can outweigh the benefits, especially when GST/FBT and multi-entity needs are simpler than global enterprises.
Lightweight receipt capture and reimbursement tool.
Small teams or organisations with basic reimbursement needs.
Expensify works well for small, decentralised teams, but ANZ mid-market finance functions often require more structured governance. Without integrated POs, budgets or AP workflows, finance teams typically supplement Expensify with additional tools, increasing fragmentation.
Cloud-based expenses + invoice processing.
Teams wanting a combined expenses + basic AP workflow.
Webexpenses can suit organisations wanting a combined receipts + invoice solution but often requires finance teams to make manual corrections in the ERP for GST or FBT accuracy. As data volumes grow, this manual layer becomes a barrier to month-end efficiency.
Approval workflow engine layered on top of existing accounting systems.
Organisations wanting structured approval governance connected to Xero, QBO or NetSuite.
ApprovalMax is excellent for enforcing DOA rules but does not reduce end-to-end manual work across expenses or AP. Mid-market teams frequently end up managing multiple disconnected tools, increasing governance gaps and reconciliation effort.
Card, wallet and payment-focused spend platform.
Organisations dealing with global payments or multi-currency spend.
Airwallex suits high-growth global businesses but is less aligned with domestic ANZ tax requirements. Finance teams still need to correct GST/FBT coding downstream, and lack of integrated AP/PO workflows means more manual effort.
OCR capture tool for receipts, bills and bank statements.
Finance teams prioritising data capture and bookkeeping efficiency.
Dext remains one of the strongest OCR tools, but mid-market teams typically outgrow it once they need structured approvals, integrated cards, budgeting controls or unified AP/expense oversight.
This comparison highlights that many international systems support expenses, but few are purpose-built for ANZ mid-market compliance, GST/FBT accuracy, local support requirements and unified spend control.
Finance transformation sticks when the team develops a shared culture of improvement.
Teams that adopt this mindset see faster month-end closes, clearer ownership of spend, fewer manual corrections and higher adoption of new tools.
ProSpend is an Australian-built spend management platform designed specifically for mid-market organisations across Australia and New Zealand. It brings expenses, AP, POs, budgets, corporate cards and travel into one unified workflow.
Unlike global tools designed around US or EU tax rules, ProSpend embeds ANZ-first logic into every workflow — from GST treatment to FBT meal entertainment classification to entity-aware approval routing. This reduces downstream corrections and removes the need for time-consuming workarounds. For finance teams running lean, ProSpend becomes the operational backbone for controlling spend across departments, projects and subsidiaries.
Certified connectors for over 30 ERPs including
It depends on your size and compliance requirements. Tools range from lightweight capture apps to enterprise travel platforms. For ANZ mid-market teams needing unified spend control and GST/FBT accuracy, platforms built locally tend to offer the best fit.
No. Very few offer dedicated attendee capture or automated meal entertainment classification. FBT is typically handled manually unless using a platform designed for ANZ conditions.
Implementation timelines vary by module. Most mid-market organizations can be up and running within 2 weeks, though this depends on factors like entity count, approval workflow complexity, PO adoption scope, and ERP integration requirements.
Yes, but depth varies. The most effective solutions offer real-time syncing, multi-entity mapping and committed spend visibility.
OCR helps with data capture but does not solve approvals, GST/FBT accuracy, proactive spend control or cards. Most ANZ organisations eventually transition to unified spend platforms.
Expenses handle employee-initiated spend. AP automation manages supplier invoices and payments. Mid-market teams benefit most when both operate in a single workflow.
Expense management in Australia now extends far beyond scanning receipts. ANZ mid-market organisations need accurate GST and FBT handling, consistent approval governance, multi-entity clarity, and deep integrations with systems like Xero, MYOB, NetSuite and TechnologyOne. While many tools provide partial workflows, only a handful deliver the connected, compliant and scalable experience needed by modern finance teams.
ProSpend is purpose-built for this environment — bringing expenses, cards, AP, POs, budgets and travel into one platform designed for ANZ tax rules, ANZ audit expectations and ANZ finance teams. If your organisation is moving toward higher visibility, stronger governance and reduced manual workload, ProSpend offers the framework to get there confidently.
Are you looking for a spend management solution that can scale with your mid-market business? Talk to our experts today - Book a ProSpend Demo