MYOB accounting software is widely used across Australia and New Zealand to manage core accounting, payroll and compliance. When integrated with ProSpend, MYOB gains advanced accounts payable automation, expense management, purchase orders and real-time budget control, giving finance teams visibility and control over spend before it reaches the ledger.
See how ProSpend works with MYOB
MYOB is an Australian and New Zealand accounting software suite that records financial transactions, manages payroll and GST, and produces statutory and management reporting for small, mid-market and enterprise organisations.
In practical terms, MYOB is the system of record for financial data. It shows what has happened financially and ensures books remain accurate and compliant.
This guide is for CFOs, Finance Managers and Financial Controllers using MYOB who want better control, efficiency and visibility over business spend.
Common challenges include:
MYOB records transactions well, but it is not designed to manage spend before it occurs.
MYOB offers different platforms depending on organisation size and complexity. The two most relevant for modern spend management are MYOB AccountRight and MYOB Acumatica.
MYOB AccountRight is designed for small to medium businesses that need more capability than entry-level accounting tools.
Key capabilities include:
AccountRight includes API connectivity, allowing platforms like ProSpend to integrate directly and automate the flow of approved transactions.
MYOB Acumatica is MYOB’s cloud-based ERP for mid-market and enterprise organisations. It replaces what was previously branded as MYOB Advanced and is built on the Acumatica platform.
MYOB Acumatica supports:
Because of this complexity, integrations must support richer data structures and approval logic.
MYOB is strong at recording transactions after they occur. Finance teams often experience gaps such as:
These gaps are common in accounting systems and are typically addressed with a dedicated spend management platform.
ProSpend integrates directly with MYOB and acts as a pre-ledger spend control layer.
For MYOB users, ProSpend manages approvals, budgets and spend workflows before transactions are posted into MYOB. MYOB remains the accounting backbone, while ProSpend manages how spend is captured, approved and controlled.
ProSpend synchronises chart of accounts, GST codes, suppliers, employees, projects and tracking dimensions from MYOB. This ensures consistent coding and a single source of truth.
Spend is captured in ProSpend via:
OCR automatically extracts invoice and receipt data.
Before anything is exported to MYOB, ProSpend enforces:
This is where risk and overspend are stopped.
Approved transactions are exported to MYOB with correct GL coding, GST treatment, attachments and hyperlinks back to ProSpend for audit review.
The Friends’ School is an independent, co-educational day and boarding school based in Hobart, Tasmania. The school uses MYOB Acumatica to manage its financial operations and required a more efficient way to handle purchasing, expenses and approvals across the organisation.
By implementing ProSpend as a certified add-on to MYOB Acumatica, Friends’ School was able to:
The integration allows finance users to move directly between MYOB Acumatica and ProSpend via hyperlinks, giving instant access to source documents and approval history inside the ERP.
Read the full Friends’ School customer story
Integrating ProSpend with MYOB enables organisations to:
ProSpend integrates with MYOB AccountRight, MYOB Acumatica, Xero, NetSuite and Business Central.
Typical implementation timeframe: Implementation timelines vary by module. Most mid-market organisations can be up and running within 2 weeks, though this depends on factors like entity count, approval workflow complexity, PO adoption scope, and ERP integration requirements
Does ProSpend replace MYOB?
No. MYOB remains your accounting system and general ledger. ProSpend controls spend before it reaches MYOB.
Can ProSpend work with both MYOB AccountRight and MYOB Acumatica?
Yes. ProSpend supports both platforms and scales as organisations grow.
How is GST handled?
GST logic is applied in ProSpend before export, ensuring accurate BAS reporting in MYOB.
Can ProSpend manage purchase orders with MYOB?
Yes. ProSpend supports pre-approval, budget control and PO matching, with data syncing to MYOB.
Can emIs ProSpend suitable for multi-entity organisations?
Yes. ProSpend is designed for ANZ mid-market and enterprise complexity.
MYOB provides a trusted accounting foundation for Australian and New Zealand organisations. By integrating ProSpend, finance teams gain proactive spend control, automation and visibility without replacing their ERP.
The result is faster processing, stronger governance and better financial insight.