What Is MYOB Accounting Software and How It Works with ProSpend

TL;DR

MYOB accounting software is widely used across Australia and New Zealand to manage core accounting, payroll and compliance. When integrated with ProSpend, MYOB gains advanced accounts payable automation, expense management, purchase orders and real-time budget control, giving finance teams visibility and control over spend before it reaches the ledger.

See how ProSpend works with MYOB

What Is MYOB Accounting Software? 

MYOB is an Australian and New Zealand accounting software suite that records financial transactions, manages payroll and GST, and produces statutory and management reporting for small, mid-market and enterprise organisations.

In practical terms, MYOB is the system of record for financial data. It shows what has happened financially and ensures books remain accurate and compliant.

Who This Guide Is For (and the Challenges You’re Facing)

This guide is for CFOs, Finance Managers and Financial Controllers using MYOB who want better control, efficiency and visibility over business spend.

Common challenges include:

• Manual expense claims and paper receipts
• Long approval cycles for invoices and purchases
• Limited visibility of committed spend before payment
• Multiple add-ons for expenses, cards and AP
• Growing complexity as organisations scale

MYOB records transactions well, but it is not designed to manage spend before it occurs.

MYOB Platforms Explained

MYOB offers different platforms depending on organisation size and complexity. The two most relevant for modern spend management are MYOB AccountRight and MYOB Acumatica.

MYOB AccountRight

MYOB AccountRight is designed for small to medium businesses that need more capability than entry-level accounting tools.

Key capabilities include:

• Invoicing, bills and expense tracking
• Inventory and job costing
• Multi-currency transactions
• Desktop software with optional cloud connectivity

AccountRight includes API connectivity, allowing platforms like ProSpend to integrate directly and automate the flow of approved transactions.

MYOB Acumatica (formerly MYOB Advanced)

MYOB Acumatica is MYOB’s cloud-based ERP for mid-market and enterprise organisations. It replaces what was previously branded as MYOB Advanced and is built on the Acumatica platform.

MYOB Acumatica supports:

• Multi-entity and multi-branch structures
• Project and job costing
• Advanced approval workflows
• Multi-dimensional accounting across departments, projects and subaccounts

Because of this complexity, integrations must support richer data structures and approval logic.

Where MYOB Alone Reaches Its Limits

MYOB is strong at recording transactions after they occur. Finance teams often experience gaps such as:

• No consistent pre-spend approval workflows
• Manual invoice capture and data entry
• Limited budget enforcement before commitment
• Fragmented tools for expenses, cards and AP
• Higher risk of duplicate invoices or policy breaches

These gaps are common in accounting systems and are typically addressed with a dedicated spend management platform.

How ProSpend Works with MYOB

ProSpend integrates directly with MYOB and acts as a pre-ledger spend control layer.

For MYOB users, ProSpend manages approvals, budgets and spend workflows before transactions are posted into MYOB. MYOB remains the accounting backbone, while ProSpend manages how spend is captured, approved and controlled.

How the MYOB + ProSpend Integration Works

Step 1: Sync Master Data

ProSpend synchronises chart of accounts, GST codes, suppliers, employees, projects and tracking dimensions from MYOB. This ensures consistent coding and a single source of truth.

Step 2: Capture All Business Spend

Spend is captured in ProSpend via:

• Supplier invoices (email, upload or eInvoicing)
• Employee expense claims (mobile or web)
• Corporate and virtual card transactions
• Purchase requests and purchase orders

OCR automatically extracts invoice and receipt data.

Step 3: Apply Controls and Approvals

Before anything is exported to MYOB, ProSpend enforces:

• Multi-level approval workflows
• Real-time budget validation
• Duplicate invoice detection
• PO matching (2-way and 3-way)
• GST and policy rules

This is where risk and overspend are stopped.

Step 4: Export Clean Data to MYOB

Approved transactions are exported to MYOB with correct GL coding, GST treatment, attachments and hyperlinks back to ProSpend for audit review.

Example: Friends’ School using MYOB Acumatica with ProSpend

The Friends’ School is an independent, co-educational day and boarding school based in Hobart, Tasmania. The school uses MYOB Acumatica to manage its financial operations and required a more efficient way to handle purchasing, expenses and approvals across the organisation.

By implementing ProSpend as a certified add-on to MYOB Acumatica, Friends’ School was able to:

• Automate and digitise invoice processing and purchase approvals
• Introduce streamlined approval workflows across departments
• Track FBT and mileage claims accurately
• Improve turnaround times for purchasing and reimbursements
• Enable staff to submit and approve claims from any location

The integration allows finance users to move directly between MYOB Acumatica and ProSpend via hyperlinks, giving instant access to source documents and approval history inside the ERP.

Read the full Friends’ School customer story

Benefits of Using ProSpend with MYOB

Integrating ProSpend with MYOB enables organisations to:

• Automate end-to-end spend management
• Gain real-time visibility of committed and actual spend
• Enforce policies and approvals before payment
• Improve GST and FBT compliance
• Reduce duplicate invoices and fraud risk
• Scale from AccountRight to Acumatica without replacing systems

Integrations and Implementation

ProSpend integrates with MYOB AccountRight, MYOB Acumatica, Xero, NetSuite and Business Central.

Typical implementation timeframe: Implementation timelines vary by module. Most mid-market organisations can be up and running within 2 weeks, though this depends on factors like entity count, approval workflow complexity, PO adoption scope, and ERP integration requirements

FAQs

Does ProSpend replace MYOB?
No. MYOB remains your accounting system and general ledger. ProSpend controls spend before it reaches MYOB.

Can ProSpend work with both MYOB AccountRight and MYOB Acumatica?
Yes. ProSpend supports both platforms and scales as organisations grow.

How is GST handled?
GST logic is applied in ProSpend before export, ensuring accurate BAS reporting in MYOB.

Can ProSpend manage purchase orders with MYOB?
Yes. ProSpend supports pre-approval, budget control and PO matching, with data syncing to MYOB.

Can emIs ProSpend suitable for multi-entity organisations?
Yes. ProSpend is designed for ANZ mid-market and enterprise complexity.

Conclusion

MYOB provides a trusted accounting foundation for Australian and New Zealand organisations. By integrating ProSpend, finance teams gain proactive spend control, automation and visibility without replacing their ERP. 

The result is faster processing, stronger governance and better financial insight.

Book a ProSpend demo