One Unified Platform for spend management and proactive control

Expense Manager

AP Manager

Spend Control

Be a ProCFO. 

All our plans include Expense Management, Virtual Cards and Accounts Payable.

✅ Take one module now and add as you need or take all at once.  You only pay for what you use.

 

proessential

ProEssential

spend management for businesses seeking an easy start to automation

from$115/month  

✅ 5 users included or 115 invoices or a combination 

  • green and white tick Virtual Cards
  • green and white tick Expense Manager
  • green and white tick AP Manager
  • green and white tick Integaration MYOB AR, Xero & Reckon
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proultimate

ProPlus

For established and growing businesses needing more flexibility and control

from$375per month

✅  20 Users included or 375 invoices or a combination, AND 

  • green and white tick Budget Manager
  • green and white tick Purchase Orders
  • green and white tick Travel Manager
  • green and white tick API Integrations to major ERP's
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proultimate

ProUltimate

All-inclusive platform designed for enterprises with advanced needs, customised setup and global reach

Custom

✅ All our spend management modules, AND

  • green and white tick Single Sign On
  • green and white tick Open API
  • green and white tick Dedicated Account Manager
  • green and white tick Priority Support
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See all the features by module

Start your automation journey with one or more of our flexible modules and scale up as your needs grow

✅ Amex, Visa & Mastercard               ✅ Dynamic splits                              ✅ Email Reminders                              expense page header (1)

✅ Business Cards                                ✅ Receipt matching                         ✅  Smart update          

✅ Reimbursements                             ✅ Delegates                                      ✅  Spend limits

✅ Mileage claims                                ✅ FBT Wizard                                    ✅  Travel receipts

✅ Unlimited scanned receipts           ✅ Delegates                                      ✅  Uber receipts

 

✅ OCR data extraction                       ✅ AI and Machine learning                      ✅ Header or line item extraction             invoice header

✅ Image OCR extraction                    ✅ Multiple invoice vaults                          ✅ Supplier Validation

✅ Bank validation                                ✅ Duplicate invoice check                       ✅ Auto-coding

✅ Multi approval options                    ✅ 2 and 3 way matching                         ✅ Payment rules

✅ Supplier average check                  ✅ Human-In-The-Loop                            ✅ Supporting documents

✅ Create on desktop and mobile       ✅ Copy PO's                                  ✅ Customisable PO's                                                                  homepage purchase orders (1)

✅ Recurring PO's                                 ✅ PO Approval workflows             ✅ Import PO's from ERP

✅ 2 and 3 way matching                     ✅ Policy coding                              ✅ Open and close PO options

✅ Supporting documents                   ✅ Supplier validation                     ✅ Unknown supplier workflow                                                                   

✅ Instant issue                                   ✅ Block, freeze, cancel                  ✅ Physical cards                                            virtual cards (1)

✅ Google, Apple Pay, Online             ✅ Real-time transactions              ✅ Receipt matching

✅ ProTem cards                                  ✅ Auto claim creation                   ✅ Spending limits

✅ 2FA Administration                         ✅ Treasury reporting                     ✅ Dispute transaction workflow

✅ Multi-dimensions                             ✅ Multiple budgets                         ✅ Opening balances                                      budgets (2)

✅ Dynamic budget calculations         ✅ Copy budgets                             ✅Budgets on all modules

✅ Sensitive document workflow         ✅ Over budget warnings               ✅ Flexible set up options                                             

✅ Daily trip data from TMC's              ✅ Daily trip receipts                     ✅Claim creation                                                                                            travel manager (4)-1

✅ Trip to travel receipt matching       ✅Transaction auto-coding           ✅ Flexible bill cycles

✅ Uber receipts                                   ✅Multiple payment options         ✅Corporate card

✅ Virtual card                                      ✅ Consolidated card                    ✅ On Account

All our modules are backed by control and compliance features

  • Approvals

  • User Permissions

  • Security permissions

✅ Mobile and desktop                                      ✅ Single or multi-level                                          ✅ Configurable approval limits

✅ By cost centre or category                           ✅ By project or expense type                              ✅ By supplier

✅ Approver out of office                                   ✅ Different workflows for different modules      ✅ Reject workflows

Permissions can be configured at a user level and include:

✅ Categories and cost centres                        ✅ Reports                                        ✅ View all/some claims and update

✅ Multiple delegates                                         ✅ Bill cycle import                          ✅ Bank validation alerts

✅ View all purchase orders                               ✅ Virtual card administration       ✅ System emails

✅ Review claims and return workflows            ✅ Export and import                                ✅ Administrator database maintenance

✅ Bulk close and view all PO's                          ✅Bill cycle and import                              ✅ Supplier maintenance

✅ Virtual card issuance                                     ✅ ABA file creation and export               ✅Transaction audit trail

✅ Sensitive data rights                                      ✅ Auditor access

Any questions on pricing

Speak to one of our team

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Leading brands trust ProSpend

FAQ

Need clarification?

Can supporting documents be attached to purchase orders?

Unlimited documents can be attached to PO’s, i.e. quotes from multiple suppliers.

What happens if there is no purchase order for an invoice?

ProSpend offers customisation as per client’s requirements, where purchase orders can be made optional for invoices.

Can a purchase order be amended after it is approved?

Yes, purchase orders can be amended by an administrator. Once the purchase order is approved, the PO is processed by an admin who can make the required changes.

Can we add a company logo on a PO PDF?

Yes, a customised company logo can be added to purchase orders.

What happens if an invoice is more than the purchase orders?

Variance can be set for purchase orders. If an invoice is more than the PO, it will be sent for approval again. Variance can be set as a percentage or as an amount.

What happens if there is no existing supplier for the PO?

The user can request for a supplier if they can’t find it. However, the accounts payable team needs to approve it before purchase orders can be submitted for approval.