One Unified Platform for spend management and proactive control

Expense Manager

AP Manager

Spend Control

Be a ProCfo.  Choose a plan to suit your needs

Our pricing model is designed to grow with your company. As your business gets more complex, you can seamlessly upgrade to more advanced capabilities anytime

proessential

ProEssential

expense management for businesses seeking an easy start to spend automation

$115/month  

Incl. 5 users/$10 per month for additional users

  • green and white tick Virtual Cards
  • green and white tick Business and corporate cards
  • green and white tick Reimbursements
  • green and white tick Mileage claims
  • green and white tick FBT Tracker
  • green and white tick Integaration MYOB AR, Xero & Reckon
BOOK A DEMO

proultimate

ProPlus

For companies wanting to manage all of their spend processes in one unified platform

from$375per month

✅  Includes everything in ProEssential, PLUS all of our spend management modules

Purchase Order

 

Take one module now and add as you need or take all at once.  You only pay for what you use.

BOOK A DEMO

proultimate

ProUltimate

All-inclusive platform designed for enterprises with advanced needs, customised setup and global reach

Custom

✅ Includes everything in ProPlus, and

  • green and white tick Single Sign On
  • green and white tick Open API
  • green and white tick Dedicated Account Manager
  • green and white tick SFTP
  • green and white tick Priority Support
BOOK A DEMO

  • ProEssential

  • ProPlus

  • ProUltimate

ProEssential

GET STARTED

ProUltimate

GET STARTED
Expense Manager
Corporate Cards Blue-Check Blue-Check Blue-Check
Business Cards Blue-Check Blue-Check Blue-Check
Reimbursements Blue-Check Blue-Check Blue-Check
Mileage claims Blue-Check Blue-Check Blue-Check
Unlimited scanned receipts Blue-Check Blue-Check Blue-Check
Dynamic split expenses Blue-Check Blue-Check Blue-Check
Receipt matching. Blue-Check Blue-Check Blue-Check
Delegates Blue-Check Blue-Check Blue-Check
FBT Wizard Blue-Check Blue-Check Blue-Check
Email reminders Blue-Check Blue-Check Blue-Check
Smart update Blue-Check Blue-Check Blue-Check
Spend Limits Blue-Check Blue-Check Blue-Check
Travel receipts Blue-Check Blue-Check Blue-Check
Uber receipts Blue-Check Blue-Check Blue-Check
Invoice Automation
OCR Data extraction Blue-Check Blue-Check Blue-Check
AI and Machine learning Blue-Check Blue-Check Blue-Check
Header or line-item extraction Blue-Check Blue-Check Blue-Check
Multiple invoice vaults Blue-Check Blue-Check Blue-Check
Supplier validation Blue-Check Blue-Check Blue-Check
Bank validation Blue-Check Blue-Check Blue-Check
Duplicate invoice check Blue-Check Blue-Check Blue-Check
Auto-coding Blue-Check Blue-Check Blue-Check
Multiple approval workflows ❌ Blue-Check Blue-Check

Volume discounts available & savings apply for annual plans

Prices exclusive of GST.   Virtual Card transaction fee $0.10 + 0.1% 

Any questions on pricing

Speak to one of our team

GET IN CONTACT

See all the features by module

Start your automation journey with one or more of our flexible modules and scale up as your needs grow

✅ Amex, Visa & Mastercard               ✅ Dynamic splits                              ✅ Email Reminders                              expense page header (1)

✅ Business Cards                                ✅ Receipt matching                         ✅  Smart update          

✅ Reimbursements                             ✅ Delegates                                      ✅  Spend limits

✅ Mileage claims                                ✅ FBT Wizard                                    ✅  Travel receipts

✅ Unlimited scanned receipts           ✅ Delegates                                      ✅  Uber receipts

 

✅ OCR data extraction                       ✅ AI and Machine learning                      ✅ Header or line item extraction             invoice header

✅ Image OCR extraction                    ✅ Multiple invoice vaults                          ✅ Supplier Validation

✅ Bank validation                                ✅ Duplicate invoice check                       ✅ Auto-coding

✅ Multi approval options                    ✅ 2 and 3 way matching                         ✅ Payment rules

✅ Supplier average check                  ✅ Human-In-The-Loop                            ✅ Supporting documents

✅ Create on desktop and mobile       ✅ Copy PO's                                  ✅ Customisable PO's                                                                  homepage purchase orders (1)

✅ Recurring PO's                                 ✅ PO Approval workflows             ✅ Import PO's from ERP

✅ 2 and 3 way matching                     ✅ Policy coding                              ✅ Open and close PO options

✅ Supporting documents                   ✅ Supplier validation                     ✅ Unknown supplier workflow                                                                   

✅ Instant issue                                   ✅ Block, freeze, cancel                  ✅ Physical cards                                            virtual cards (1)

✅ Google, Apple Pay, Online             ✅ Real-time transactions              ✅ Receipt matching

✅ ProTem cards                                  ✅ Auto claim creation                   ✅ Spending limits

✅ 2FA Administration                         ✅ Treasury reporting                     ✅ Dispute transaction workflow

✅ Multi-dimensions                             ✅ Multiple budgets                         ✅ Opening balances                                      budgets (2)

✅ Dynamic budget calculations         ✅ Copy budgets                             ✅Budgets on all modules

✅ Sensitive document workflow         ✅ Over budget warnings               ✅ Flexible set up options                                             

✅ Daily trip data from TMC's              ✅ Daily trip receipts                     ✅Claim creation                                                                                            travel manager (4)-1

✅ Trip to travel receipt matching       ✅Transaction auto-coding           ✅ Flexible bill cycles

✅ Uber receipts                                   ✅Multiple payment options         ✅Corporate card

✅ Virtual card                                      ✅ Consolidated card                    ✅ On Account

All our modules are backed by control and compliance features

  • Approvals

  • User Permissions

  • Security permissions

✅ Mobile and desktop                                      ✅ Single or multi-level                                          ✅ Configurable approval limits

✅ By cost centre or category                           ✅ By project or expense type                              ✅ By supplier

✅ Approver out of office                                   ✅ Different workflows for different modules      ✅ Reject workflows

Permissions can be configured at a user level and include:

✅ Categories and cost centres                        ✅ Reports                                        ✅ View all/some claims and update

✅ Multiple delegates                                         ✅ Bill cycle import                          ✅ Bank validation alerts

✅ View all purchase orders                               ✅ Virtual card administration       ✅ System emails

✅ Review claims and return workflows            ✅ Export and import                                ✅ Administrator database maintenance

✅ Bulk close and view all PO's                          ✅Bill cycle and import                              ✅ Supplier maintenance

✅ Virtual card issuance                                     ✅ ABA file creation and export               ✅Transaction audit trail

✅ Sensitive data rights                                      ✅ Auditor access

Leading brands trust ProSpend

FAQ

Need clarification?

Can supporting documents be attached to purchase orders?

Unlimited documents can be attached to PO’s, i.e. quotes from multiple suppliers.

What happens if there is no purchase order for an invoice?

ProSpend offers customisation as per client’s requirements, where purchase orders can be made optional for invoices.

Can a purchase order be amended after it is approved?

Yes, purchase orders can be amended by an administrator. Once the purchase order is approved, the PO is processed by an admin who can make the required changes.

Can we add a company logo on a PO PDF?

Yes, a customised company logo can be added to purchase orders.

What happens if an invoice is more than the purchase orders?

Variance can be set for purchase orders. If an invoice is more than the PO, it will be sent for approval again. Variance can be set as a percentage or as an amount.

What happens if there is no existing supplier for the PO?

The user can request for a supplier if they can’t find it. However, the accounts payable team needs to approve it before purchase orders can be submitted for approval.