eInvoicing, a digital strategy
ProSpend can fast-track your digital transformation with our eInvoice module and receive your supplier invoices digitally.
Our feature-rich, secure eInvoicing solution is the smarter way to increase efficiency, accuracy and security.
eInvoices to your secure vault
Automatic and rich invoice data is received electronically and supplier payment request is automatically created.
Coding & matching completed
Intelligent automation so invoices are to automatically coded and supplier matched and and approval workflows and matched to PO’s.
Save up to 70% on processing costs
Because eInvoicing data is checked before it's sent, it will save you time from correcting information, chasing lost invoices and no need to manually re-key
What it is and how it works
In the simplest terms, eInvoicing allows the seller to create and send an invoice from their software, through the eInvoicing network straight into the buyers software.
What is eInvoice
Automatic exchange of invoice data
eInvoicing (sometimes known as electronic invoicing) is the automated exchange of
structured invoice data directly between senders and receiver’s software across a highly secure, governed network.
In the simplest terms, eInvoicing allows the seller to create and send an invoice
from their software, through the eInvoicing network straight into the buyers
software.
ProSpend has partnered with Ozedi as their Peppol Access Point for the receipt of invoice/date through the Peppol Network
Peppol Network
The Peppol Network
Peppol was created by OpenPEPPOL in 2008 to set the standard for eInvoicing and
other eDocuments.
The Peppol framework outlines the Peppol UBL (Universal Business Language) format
for these documents and it governs the Access Point network.
This framework is currently used in over 34 countries including Australia, New
Zealand and many countries throughout Europe and Asia.
How we help
Set up Service
ProSpend offers our clients a setup service to enable einvoice.
We will assist you in advising your Suppliers you are eInvoice ready and configure your database.
A 30minute Q&A session is scheduled for finace teams to understand how eInvoices will appear in ProSpend.
Enriched data
The data is better
The following line data will be the standard delivery. ProSpend can be configured so the supplier payment request can be created as a header only or multi-line.
Additional data can be imported based on the output from each supplier and custom data
fields can be configured on request.
Automatic exchange of invoice data
eInvoicing (sometimes known as electronic invoicing) is the automated exchange of
structured invoice data directly between senders and receiver’s software across a highly secure, governed network.
In the simplest terms, eInvoicing allows the seller to create and send an invoice
from their software, through the eInvoicing network straight into the buyers
software.
ProSpend has partnered with Ozedi as their Peppol Access Point for the receipt of invoice/date through the Peppol Network
The Peppol Network
Peppol was created by OpenPEPPOL in 2008 to set the standard for eInvoicing and
other eDocuments.
The Peppol framework outlines the Peppol UBL (Universal Business Language) format
for these documents and it governs the Access Point network.
This framework is currently used in over 34 countries including Australia, New
Zealand and many countries throughout Europe and Asia.
Set up Service
ProSpend offers our clients a setup service to enable einvoice.
We will assist you in advising your Suppliers you are eInvoice ready and configure your database.
A 30minute Q&A session is scheduled for finace teams to understand how eInvoices will appear in ProSpend.
The data is better
The following line data will be the standard delivery. ProSpend can be configured so the supplier payment request can be created as a header only or multi-line.
Additional data can be imported based on the output from each supplier and custom data
fields can be configured on request.
eInvoice delivery plus ProSpend powerful accounts payable automation
Our eInvoice module is backed by our powerfule accounts payable automtion that includes an integrated supplier database and unmatched features including Supplier Average and Bank Account Validation.
Send invoices to secure vault
Send invoices to secure vault
Accurate OCR scanning of the invoice data and supplier payment request is automatically created.
Coding & matching completed
Coding & matching completed
Intelligent automation so invoices are to automatically coded and supplier matched and and approval workflows and matched to PO’s.
Duplicate invoice check
Duplicate invoice check
Duplicate invoice checking is done and validation against a checklist of configured rules reducing errors.
Quick split allocations
Quick split allocations
Easily split invoice amounts across multi-entities, cost centres, tracking and general ledger codes with a favourite split wizard for automatic splits.
Coded invoices sent to approvers
Coded invoices sent to approvers
Approvers receive fully coded invoices and can approve on the go. Multi-level approval workflows with configurable limits can be set up to the company policy.
Send invoices to secure vault
Accurate OCR scanning of the invoice data and supplier payment request is automatically created.
Coding & matching completed
Intelligent automation so invoices are to automatically coded and supplier matched and and approval workflows and matched to PO’s.
Duplicate invoice check
Duplicate invoice checking is done and validation against a checklist of configured rules reducing errors.
Quick split allocations
Easily split invoice amounts across multi-entities, cost centres, tracking and general ledger codes with a favourite split wizard for automatic splits.
Coded invoices sent to approvers
Approvers receive fully coded invoices and can approve on the go. Multi-level approval workflows with configurable limits can be set up to the company policy.