One Unified Platform for spend management and proactive control

Expense Manager

AP Manager

Spend Control

eInvoicing; a digital strategy

ProSpend can fast-track your digital transformation with our eInvoicing module and receive your supplier invoices digitally.  Our feature-rich, secure eInvoicing solution is the smarter way to increase efficiency, accuracy and security

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e-invoice header

What it is and how it works

In the simplest terms, eInvoicing allows the seller to create and send an invoice from their software, through the eInvoicing network straight into the buyers software.

automatic exchange of invoice data

Automatic exchange of invoice data

eInvoicing (sometimes known as electronic invoicing) is the automated exchange of structured invoice data directly between senders and receiver’s software across a highly secure, governed network.

In the simplest terms, eInvoicing allows the seller to create and send an invoice from their software, through the eInvoicing network straight into the buyers
software.

ProSpend has partnered with Ozedi as their Peppol Access Point for the receipt of invoice/date through the Peppol Network

The Peppol Network

Peppol was created by OpenPEPPOL in 2008 to set the standard for eInvoicing and other eDocuments.

The Peppol framework outlines the Peppol UBL (Universal Business Language) format for these documents and it governs the Access Point network.

This framework is currently used in over 34 countries including Australia, New
Zealand and many countries throughout Europe and Asia.

Peppol Network framework used in ProSpend
Steps on how to set up ProSpend einvoicing service

How we help

ProSpend offers our clients a setup service to enable einvoice.

We will assist you in advising your Suppliers you are eInvoice ready and configure your database.

A 30minute Q&A session is scheduled for finace teams to understand how eInvoices will appear in ProSpend.

The data is better

The following line data will be the standard delivery. ProSpend can be configured so the supplier payment request can be created as a header only or multi-line.

Additional data can be imported based on the output from each supplier and custom data
fields can be configured on request.

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Explore all the features of e-invoicing

Secure einvoicing

Minimise fraud and billing scams

Under the Peppol network invoices are sent in the same predefined format with encryption and strict security significantly reducing the possibility of it being altered in any way.

Sending and receiving invoices directly through the network via the approved and accredited Access Points, means it reduces the risk of fake invoices and scams to virtually nil.

 

system to system invoice delivery

Get paid faster with system to system delivery

  • Eliminate errors and less administration
  • Know where your invoices are with enhanced traceability
  • Know when your invoices have been received and actioned
  • Federal Government agencies are paying eligible eInvoices within five days

 

LEARN

eInvoicing 101

Benefits for the Australian Economy

Samantha Coloe, Assistant Director - eInvoicing at the Australian Taxation Office (ATO), is a leader in digital transformation and set up of initiatives that benefit the Australian economy. 

In this webinar she talks about what eInvoicing is, and what it isn't, the benefits of eInvoicing, it's uptake and more insights that can help you better understand the need for eInvoicing.  

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A/P AUTOMATION

eInvoice delivery plus ProSpend powerful accounts payable automation

Our eInvoice module is backed by our powerful accounts payable automation that includes an integrated supplier database and unmatched features including Supplier Average and Bank Account Validation. 

Always on compliance

audit 3 (2)

Always on compliance

ProSpend’s platform provides audit trails for every transaction, making compliance verification straightforward and transparent for administrators and auditors.

Spending limit alerts, mandatory data fields, and automated approval workflows ensure employees and approvers know exactly what they can spend and approve, eliminating any confusion.

Coding & matching completed

invoice scanning (1)

Coding & matching completed

Intelligent automation so invoices are to automatically coded and supplier matched and and approval workflows and matched to PO’s.

Duplicate invoice check

duplicate payment (10)

Duplicate invoice check

Duplicate invoice checking is done and validation against a checklist of configured rules reducing errors.

Quick split allocations

Quick split allocations

Quick split allocations

Easily split invoice amounts across multi-entities, cost centres, tracking and general ledger codes with a favourite split wizard for automatic splits.

Coded invoices sent to approvers

mobile approval workflow

Coded invoices sent to approvers

Approvers receive fully coded invoices and can approve on the go. Multi-level approval workflows with configurable limits can be set up to the company policy.

audit 3 (2)

Always on compliance

ProSpend’s platform provides audit trails for every transaction, making compliance verification straightforward and transparent for administrators and auditors.

Spending limit alerts, mandatory data fields, and automated approval workflows ensure employees and approvers know exactly what they can spend and approve, eliminating any confusion.

invoice scanning (1)

Coding & matching completed

Intelligent automation so invoices are to automatically coded and supplier matched and and approval workflows and matched to PO’s.

duplicate payment (10)

Duplicate invoice check

Duplicate invoice checking is done and validation against a checklist of configured rules reducing errors.

Quick split allocations

Quick split allocations

Easily split invoice amounts across multi-entities, cost centres, tracking and general ledger codes with a favourite split wizard for automatic splits.

mobile approval workflow

Coded invoices sent to approvers

Approvers receive fully coded invoices and can approve on the go. Multi-level approval workflows with configurable limits can be set up to the company policy.

FAQ

Need clarification?

Is eInvoicing in Australia mandatory?

The Australian Taxation Office (ATO) has mandated that all Australian federal government agencies must have eInvoicing in place by July 2022

What is the benefit to adopting invoice automation?

The most compelling benefit of an automated eInvoice system is that it creates efficiency for invoice issuers and receivers. It also lowers the risk of fraud, creates new trade opportunities and it is ESG Compliant.

What are the cost benefits for businesses?

The Australian Taxation Office (ATO) estimates it costs more than $30 on average to process a paper invoice and almost $28 for an emailed PDF version. A significant cost when multiplied per invoice/ per month/ per annum

How can I get started with eInvoicing?

ProSpend is able to receive eInvoices and we can help you with the process. Just reach out to us

Does anything change with my workflow in ProSpend?

The current set up your company has for approvals and export to your finance system will not change.  The only difference is how we receive the invoice

Can you help to get our suppliers on board?

Yes, we can provide you with resources to get your suppliers eInvoicing enabled

One platform for all your spend

Easily manage your expenses, invoices, purchase orders and cards all in one unified platform

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