eInvoicing, a digital strategy

ProSpend can fast-track your digital transformation with our eInvoice module and receive your supplier invoices digitally.
Our feature-rich, secure eInvoicing solution is the smarter way to increase efficiency, accuracy and security. 

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eInvoices to your secure vault

Automatic and rich invoice data is received electronically and supplier payment request is automatically created.

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Coding & matching completed

Intelligent automation so invoices are to automatically coded and supplier matched and and approval workflows and matched to PO’s.

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Save up to 70% on processing costs

Because eInvoicing data is checked before it's sent, it will save you time from correcting information, chasing lost invoices and no need to manually re-key

EINVOICING

What it is and how it works

In the simplest terms, eInvoicing allows the seller to create and send an invoice from their software, through the eInvoicing network straight into the buyers software.

What is eInvoice

What is eInvoice

Automatic exchange of invoice data

eInvoicing (sometimes known as electronic invoicing) is the automated exchange of
structured invoice data directly between senders and receiver’s software across a highly secure, governed network.

In the simplest terms, eInvoicing allows the seller to create and send an invoice
from their software, through the eInvoicing network straight into the buyers
software.

ProSpend has partnered with Ozedi as their Peppol Access Point for the receipt of invoice/date through the Peppol Network

Peppol Network

Peppol Network

The Peppol Network

Peppol was created by OpenPEPPOL in 2008 to set the standard for eInvoicing and
other eDocuments.

The Peppol framework outlines the Peppol UBL (Universal Business Language) format
for these documents and it governs the Access Point network.

This framework is currently used in over 34 countries including Australia, New
Zealand and many countries throughout Europe and Asia.



How we help

How we can help 2

Set up Service

ProSpend offers our clients a setup service to enable einvoice.

We will assist you in advising your Suppliers you are eInvoice ready and configure your database.

A 30minute Q&A session is scheduled for finace teams to understand how eInvoices will appear in ProSpend.

Enriched data

Enriched data

The data is better

The following line data will be the standard delivery. ProSpend can be configured so the supplier payment request can be created as a header only or multi-line.

Additional data can be imported based on the output from each supplier and custom data
fields can be configured on request.

 

What is eInvoice

Automatic exchange of invoice data

eInvoicing (sometimes known as electronic invoicing) is the automated exchange of
structured invoice data directly between senders and receiver’s software across a highly secure, governed network.

In the simplest terms, eInvoicing allows the seller to create and send an invoice
from their software, through the eInvoicing network straight into the buyers
software.

ProSpend has partnered with Ozedi as their Peppol Access Point for the receipt of invoice/date through the Peppol Network

Peppol Network

The Peppol Network

Peppol was created by OpenPEPPOL in 2008 to set the standard for eInvoicing and
other eDocuments.

The Peppol framework outlines the Peppol UBL (Universal Business Language) format
for these documents and it governs the Access Point network.

This framework is currently used in over 34 countries including Australia, New
Zealand and many countries throughout Europe and Asia.



How we can help 2

Set up Service

ProSpend offers our clients a setup service to enable einvoice.

We will assist you in advising your Suppliers you are eInvoice ready and configure your database.

A 30minute Q&A session is scheduled for finace teams to understand how eInvoices will appear in ProSpend.

Enriched data

The data is better

The following line data will be the standard delivery. ProSpend can be configured so the supplier payment request can be created as a header only or multi-line.

Additional data can be imported based on the output from each supplier and custom data
fields can be configured on request.

 

RELIABLE AND SECURE

Minimise fraud and billing scams

Under the Peppol network invoices are sent in the same predefined format with encryption and strict security significantly reducing the possibility of it being altered in any way.

Sending and receiving invoices directly through the network via the approved and accredited Access Points, means it reduces the risk of fake invoices and scams to virtually nil.

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FASTER PAYMENTS

Get paid faster with system to system delivery

  •  Eliminate errors and less administration
  • Know where your invoices are with enhanced traceability
  • Know when your invoices have been received and actioned
  • Federal Government agencies are paying eligible eInvoices within five days
ProSpend Web Illustrations Invoice Automation-1
LEARN

Watch how it works

We find great pleasure in collaborating with organisations like the ATO and OZEDI to help businesses in Australia better understand and utilize technology.

Watch the expensemanager webinar with the ATO and have all your questions answered about eInvoicing and how expensemanager can get you started on the new way to send and receive invoices.

A/P AUTOMATION

eInvoice delivery plus ProSpend powerful accounts payable automation

Our eInvoice module is backed by our powerfule accounts payable automtion that includes an integrated supplier database  and unmatched features including Supplier Average and Bank Account Validation. 

Send invoices to secure vault

Send invoices to secure vault

Send invoices to secure vault

Accurate OCR scanning of the invoice data and supplier payment request is automatically created.

Coding & matching completed

Coding and matching completed

Coding & matching completed

Intelligent automation so invoices are to automatically coded and supplier matched and and approval workflows and matched to PO’s.

Duplicate invoice check

Duplicate invoice check

Duplicate invoice check

Duplicate invoice checking is done and validation against a checklist of configured rules reducing errors.

Quick split allocations

Quick split allocations

Quick split allocations

Easily split invoice amounts across multi-entities, cost centres, tracking and general ledger codes with a favourite split wizard for automatic splits.

Coded invoices sent to approvers

Coded invoices sent to approvers

Coded invoices sent to approvers

Approvers receive fully coded invoices and can approve on the go. Multi-level approval workflows with configurable limits can be set up to the company policy.

Send invoices to secure vault

Send invoices to secure vault

Accurate OCR scanning of the invoice data and supplier payment request is automatically created.

Coding and matching completed

Coding & matching completed

Intelligent automation so invoices are to automatically coded and supplier matched and and approval workflows and matched to PO’s.

Duplicate invoice check

Duplicate invoice check

Duplicate invoice checking is done and validation against a checklist of configured rules reducing errors.

Quick split allocations

Quick split allocations

Easily split invoice amounts across multi-entities, cost centres, tracking and general ledger codes with a favourite split wizard for automatic splits.

Coded invoices sent to approvers

Coded invoices sent to approvers

Approvers receive fully coded invoices and can approve on the go. Multi-level approval workflows with configurable limits can be set up to the company policy.

FAQ

Need clarification?

Is eInvoicing mandatory?

The Australian Taxation Office (ATO) has mandated that all Australian federal government agencies must have e-invoicing in place by July 2022

What is the benefit to adopt eInvoicing?

With eInvoicing, perhaps the most compelling benefits for invoice issuers and receivers are that it creates efficiency, lowers the risk of fraud, creates new trade opportunities and it is ESG Compliant.

What are the cost benefits for businesses?

The Australian Taxation Office (ATO) estimates it costs more than $30 on average to process a paper invoice and almost $28 for an emailed PDF version. A significant cost when multiplied per invoice/ per month/ per annum

How can I get started with eInvoicing?

ProSpend is able to receive eInvoices and we can help you with the process. Just reach out to us

Does anything change with my workflow in expensemanager?

The current set up your company has for approvals and export to your finance system will not change.  The only difference is how we receive the invoice

Can you help to get our suppliers on board?

Yes, we can provide you with resources to get your suppliers eInvoicing enabled

One platform for all your spend

Easily manage your spend, expenses, invoices, purchase orders and budgets all in one powerful solution.