One Unified Platform for spend management and proactive control

Expense Manager

AP Manager

  • AP Invoice Automation

    Hyper automated AP processing with OCR & AI and backed by fraud control

  • Purchase Orders

    Be proactive with spend management and create PO's before the spend happens

  • e-Invoicing

    Digital transformation of AP processing

Platform

We believe in your power to make a difference

Helping you amplify your impact

Enhance your financial performance with our spend management platform to maximise your impact and extend support to those who need it. Get accurate spend insights and analytics, track audit trails, manage compliance and mitigate the risks of fraud.

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Leading NFPs Trust ProSpend 

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Maximise Compliance

Periodic audits play a significant role in maintaining the integrity of NFPs. Ensure compliance with policies, and identify areas for improvement. Commitment to compliance enhances the trust of donors, stakeholders, and your community.

 

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Simplify Grant Management

Improve transparency with clear expense management processes, making it easier for donors to understand how their funds are being used. By simplifying grant approvals and expense management for non profits, we make it easier for organisations to establish a solid planning framework and allocate funds strategically.

 

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Get Accurate Spend Insights

Accurate spend insights can help NFPs increase accountability and transparency, demonstrating commitment to financial integrity. It can also help increase donor confidence, leading to improved funding opportunities.


 

CUSTOMER STORY

Acrux talks about how ProSpend helps control their spend 

“We certainly have found ProSpend to be a significantly more efficient and effective approach to our purchase processing and has proven to be well worth the investment."
- Deborah Ambronsini, CFO

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Get Rid Of Petty Cash - Go Virtual (Cards)!

Leverage dimensions to efficiently label, monitor, and generate advanced reports for all expenses related to various aspects including location, department & program. This includes expenses associated with vital components such as RTO or community services.

Manage, Control & Track Volunteer Spend

Consolidate your community, donors, and campaigns in a centralised platform. Streamline donation tracking and establish direct connections between campaigns and your financial data for transparent insights into their performance.

Stay Compliant With Expense Policies

We offer a discounted price for NFPsCreate a a range of recurring purchase orders for multiple payments. Auto-deduct on receipt of invoices and a running balance is visible at the user entry level or on reporting.
 

CUSTOMER STORY

Autism Spectrum needed a proactive solution to streamline their spend management

"We have been working with ProSpend for many years now and they are continually developing new modules and enhancements so we know we are using the best technology available."

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Autism Spectrum Australia

Every Dollar Holds the Promise of  Positive Change

Digitally Transform Your Spend Management Processes

Not For Profit (8)-min

Get Rid Of Petty Cash - Go Virtual (Cards)!

Our expense management solution for non profits allows you to leverage dimensions to efficiently label, monitor, and generate advanced reports for all expenses related to various aspects including location, department & program. This includes expenses associated with vital components such as RTO or community services.

Explore Virtual Card
Not For Profit

Manage, Control & Track Volunteer Spend

Consolidate your community, donors, and campaigns in a centralised spend management platform. Streamline donation tracking and establish direct connections between campaigns and your financial data for transparent insights into their performance.


Explore Budgets
Not For Profit (2)-min

Stay Compliant With Expense Policies

We offer a discounted price for NFPs. Create a range of recurring purchase orders for multiple payments. Auto-deduct on receipt of invoices and view the running balance at the user entry level or on reporting.


Explore Purchase Orders
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1. AUDIT TRAIL

Comprehensive Compliance & Accountability Solution

Seamlessly track every transaction and simplify spend management with our comprehensive audit trail, ensuring a heightened level of visibility and effortless compliance verification for both approvers and finance teams.

2. VISIBLE BUDGETS

Bring transparency to your budgets

No more complex spreadsheets! With ProSpend, budgeting for non profits is made easier. Your team can now have real-time access to their budgets as they make purchasing decisions, enabling them to make informed and proactive choices.

Our setup options encompass a range of features, including multi-dimensions, opening balances, comprehensive reporting, and more.

Budgets
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3. PURCHASE ORDERS

Proactive Spend Control

Digitally transform your complete purchase process, empowering your organisation to proactively strategise spend. Seamlessly integrate with our invoice module to create a comprehensive end-to-end purchase-to-pay ecosystem.

MOBILE BUSINESS TOOLS

Are your volunteers and staff in the field fulfilling your organisation's mission? Enable them to keep on top of expenses, POs, invoices - everything, and from anywhere!

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Expenses

Volunteers and staff can snap receipts, code and submit expenses from wherever they are - no need to be tied to a desk.

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Purchase Orders

Enable your staff to be proactive and get approvals before the spend takes place - right from the app on their phone.

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AP Invoices

Keep invoice workflows flowing by enabling approvers and managers to approve invoices from any device, ensuring efficient payment workflows 

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MORE HELPFUL RESOURCES
Responsible Petty Cash Practices NFPs
 BLOG POST

Small Funds, Big Impact: Responsible Petty Cash Practices for NFPs

For NFPs, where every dollar holds the promise of positive change, even the smallest amount exerts substantial influence - Let's talk petty cash!


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Petty Cash Management for NFPs
 BLOG POST

Beyond Loose Change: Effective Petty Cash Management for NFPs

Proper management of petty cash ensures that funds are used judiciously, transparently, and in line with an NFPs mission and financial policies.

 

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Not For Profit Artrage ProSpend-min
 BLOG POST

Artrage Inc - Visible budgets made a big difference!

Amy Riley, Business Director tells how ProSpend's budget module made a big difference to their spend control.

 

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FAQ

Need clarification?

How does ProSpend’s expense management system assist us in managing grants?

Our Budget module allows you to track and manage grants ahead of spend taking place, displaying to managers what their budget was initially, what's been spent and what's available to be spent. 

Our volunteers are field-based, is ProSpend still an option for us?

ProSpend's mobile app enables remote workers the ability to reconcile expenses, raise and approve purchase orders or invoices from wherever they are.

How does ProSpend help us remain compliant?

With ProSpend’s spend management system, you can audit and control date and time stamps of all invoice and expense approvals so you can see exactly who approved what and when. Purchase orders further enhance compliance by enabling users to get pre approval before spend even takes place!

Which finance systems does ProSpend work with?

You can read about the finance systems we integrate with on our Integrations page. If you are running a different finance system get in touch as not all integrations are listed. 

Our volunteers don't have corporate cards, is ProSpend still a fit?

Absolutely, corporate card reconciliation is just one piece of our platform. ProSpend can also automate your reimbursement processes and even enable you to issue and reconcile virtual cards. 

One platform for all your not-for-profit’s spend

Easily manage your spend, expenses, invoices, purchase orders and budgets all in one powerful solution.

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