High manual workload across AP and expenses
You only see overspend once the month is closed. By then, there is nothing you can do to pull spend back into line.
Petty cash and shared cards
Petty cash floats and shared cards reduce visibility, create missing receipts, and increase finance follow-up.
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Volunteer spending is hard to manage
Volunteers and field teams often do the right thing, but the process makes it hard to consistently capture proof, coding, and approvals.
Limited visibility across programs and grants
Finance cannot see spend-to-date, remaining budget, or committed costs by program, fund or grant until the month-end.
Audit and compliance stress
Approvals sit in inboxes, and documents sit in folders. When you need a clear trail fast, it becomes manual collation.
Distributed locations and services
Multiple sites, chapters, and service lines create inconsistent coding and control unless rules are built into the workflow.
30+ minutes
Average time to process a single invoice manually
1 in 3 providers
Experience regular budget overruns due to a lack of upfront spend control
60% of organisations
Still rely on shared corporate cards or petty cash
25+ days
Typical wait time for staff reimbursements under manual processes
