Hyperautomated Accounts Payable
Reduce manual processes and get compliance monitoring and workflows, invoice approval limits, fraud control and supplier management
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Intelligent accounts payable
Hyperautomation powers our invoice automation module. We combine this technology with leading edge Robotic Process Automation (RPA) to deliver the best AP Automation available
Invoice delivery options
Send invoices to secure vault
- Emailed PDF
- eInvoice
- i-Invoice
Invoice data is digitised and supplier payment requests automatically created - eliminating all manual entry
Flexible invoice vault options
- Central
- By department or cost centre
- By location or entity
Configurable workflows for each option
Auto coding & verification
Auto coding & verification
With Robotic Process Automation invoices are:
- Supplier-matched
- Automatically coded
- PO-matched
- Due date calculated
- Approval rules applied
- Supplier average alerts
Duplicate invoice check
Duplicate invoice check
Duplicate invoice checking is done and validated against a checklist of configured rules, reducing errors.
Quick split allocations
Quick split allocations
Easily split invoice amounts across multi-entities, cost centres, tracking and general ledger codes or launch a supplier-specific saved split.
Invoice lines can be split across all dimensions or launch a supplier-specific saved split.
Global options
Pay overseas suppliers
Overseas supplier invoices are automatically coded to the local currency and conversion rate is applied.
Configurable approvals
Coded invoices sent to approvers
Approvers receive fully coded invoices and can approve on the go.
Design multiple workflows based on multi dimensions like country level, division, cost centre, supplier, multi-step limits and more.
Workflows are limitless and flexible so they can be changed as your organisation’s business rules change.
Send invoices to secure vault
- Emailed PDF
- eInvoice
- i-Invoice
Invoice data is digitised and supplier payment requests automatically created - eliminating all manual entry
Flexible invoice vault options
- Central
- By department or cost centre
- By location or entity
Configurable workflows for each option
Auto coding & verification
With Robotic Process Automation invoices are:
- Supplier-matched
- Automatically coded
- PO-matched
- Due date calculated
- Approval rules applied
- Supplier average alerts
Duplicate invoice check
Duplicate invoice checking is done and validated against a checklist of configured rules, reducing errors.
Quick split allocations
Easily split invoice amounts across multi-entities, cost centres, tracking and general ledger codes or launch a supplier-specific saved split.
Invoice lines can be split across all dimensions or launch a supplier-specific saved split.
Pay overseas suppliers
Overseas supplier invoices are automatically coded to the local currency and conversion rate is applied.
Coded invoices sent to approvers
Approvers receive fully coded invoices and can approve on the go.
Design multiple workflows based on multi dimensions like country level, division, cost centre, supplier, multi-step limits and more.
Workflows are limitless and flexible so they can be changed as your organisation’s business rules change.
Integrated supplier management
Get control over your suppliers using our integrated supplier database with configurable features to manage invoice delivery and business rules.
Integrated supplier database
Integrated supplier database
Our invoice automation module includes an integrated supplier database.
The supplier database can be maintained easily either on a one off update, import of a supplier csv upload file or synchronisation with a range of ERPs.
Unknown supplier workflow
Unknown supplier workflow
On receipt of an invoice, if a supplier is not found, their supplier payment is paused until the new supplier onboarding process has been completed.
Supplier maintenance
Supplier maintenance
Full control by AP for supplier maintenance and suppliers are highly configurable.
- Invoice delivery method
- Auto coding - cost centre and g/l code
- Data extraction options
- Payment terms
- Approval workflow
- Currency
- PO Matching
Trading term calculation
Trading term calculation
Only pay suppliers on your terms. ProSpend can override the due date on the received invoice and use the company nominated supplier payment terms.
Integrated supplier database
Our invoice automation module includes an integrated supplier database.
The supplier database can be maintained easily either on a one off update, import of a supplier csv upload file or synchronisation with a range of ERPs.
Unknown supplier workflow
On receipt of an invoice, if a supplier is not found, their supplier payment is paused until the new supplier onboarding process has been completed.
Supplier maintenance
Full control by AP for supplier maintenance and suppliers are highly configurable.
- Invoice delivery method
- Auto coding - cost centre and g/l code
- Data extraction options
- Payment terms
- Approval workflow
- Currency
- PO Matching
Trading term calculation
Only pay suppliers on your terms. ProSpend can override the due date on the received invoice and use the company nominated supplier payment terms.
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Match and Pay
When an invoice is received, the PO is smart-matched. No more guesswork about who needs to see the invoice as automatic routes can be configured.
Smart Matching
Smart Matching
Matches the price information on the invoice to the price information on the purchase order. Adopts the coding of the PO to the Supplier Payment Request and provides a side-by-side view to analyse the variance between the purchase order and the invoice.
Copies the quantity information from the purchase order to the invoice for quantity validation and keeps track of any back orders if quantities do not match
Approval Management
Manage Approvals
Different workflows can be configured if a PO matches with an invoice.
Set up rules based on:
- PO/invoice limits
- Auto route to the purchase order creator for goods acknowledgement
- Auto route to a pre-configured approval workflow.
Goods Received Acknowledgement (GRA)
Goods Received Acknowledgement (GRA)
Automated GRA workflow routes invoices to purchase order creator for acknowledgement of receipt of goods or services
Smart Matching
Matches the price information on the invoice to the price information on the purchase order. Adopts the coding of the PO to the Supplier Payment Request and provides a side-by-side view to analyse the variance between the purchase order and the invoice.
Copies the quantity information from the purchase order to the invoice for quantity validation and keeps track of any back orders if quantities do not match
Manage Approvals
Different workflows can be configured if a PO matches with an invoice.
Set up rules based on:
- PO/invoice limits
- Auto route to the purchase order creator for goods acknowledgement
- Auto route to a pre-configured approval workflow.
Goods Received Acknowledgement (GRA)
Automated GRA workflow routes invoices to purchase order creator for acknowledgement of receipt of goods or services
