One Unified Platform for spend management and proactive control

Expense Manager

AP Manager

Hyperautomated Accounts Payable

Reduce manual processes and get compliance monitoring with ProSpend’s Accounts Payable Automation solutions featuring workflows, invoice approval limits, fraud control and supplier management

hyperautomation of accounts payable software

Hyperautomation

Our leading technology includes hyperautomation with OCR scanning, Artificial Intelligence, Machine Learning and our unique Human-In-The-Loop service

multiple invoice delivery options via ProSpend’s AP automation software

Multiple delivery options

Our AP Automation software supports all invoice delivery options. Supplier PDF, eInvoice and i-Invoice. Regardless of how your suppliers send invoices we can automate the process

payment protection feature of ProSpend

Payment protection

Protect your business from fraud and payment mistakes with our automated and intelligent fraud control and screening of every invoice to identify errors and anomalies immediately

AP AUTOMATION

Intelligent Accounts Payable

Hyperautomation powers our invoice automation module. We combine this technology with leading-edge Robotic Process Automation (RPA) to deliver the best AP Automation available

Auto coding and verification update
AUTO CODING AND VERIFICATION

Auto coding & verification

With Robotic Process Automation invoices are:

      • Supplier-matched
      • Automatically coded
      • PO-matched
      • Due date calculated
      • Approval rules applied
      • Supplier average alerts
DUPLICATE INVOICE CHECK

Duplicate invoice check

Duplicate invoice checking is done and validated against a checklist of configured rules, reducing errors.

Duplicate invoice check
Quick split allocations in an AP automation software
SPLIT EXPENSES

Quick split allocations

With our smart accounts payable software, easily split invoice amounts across multi-entities, cost centres, tracking and general ledger codes or launch a supplier-specific saved split. 

Invoice lines can be split across all dimensions or launch a supplier-specific saved split. 

GLOBAL OPTIONS

Pay overseas suppliers

Overseas supplier invoices are automatically coded to the local currency and the conversion rate is applied.

Processing of overseas supplier invoices with ProSpend
PROTIPS BY YOURS TRIEU-LY

Bank Account Validation

PROTIPS BY YOURS TRIEU-LY

Supplier Average

ProSpend Invoice payment protection
FRAUD CONTROL

Invoice payment protection

ProSpend uses OCR and AI technology to scan every invoice and the data extracted initiates a rigorous multi-check process.   

Errors and anomalies are identified immediately giving your business protection from fraud and payment mistakes.

SUPPLIER MANAGEMENT

Integrated supplier management

Get control over your suppliers using our Accounts Payable software’s integrated supplier database with configurable features to manage invoice delivery and business rules.

Integrated supplier database

Integrated supplier database on ProSpend's Accounts Payable software

Integrated supplier database

Our invoice automation module includes an integrated supplier database. 

The supplier database can be maintained easily through a one-off update, import of a supplier csv upload file, or synchronisation with a range of ERPs.

Unknown supplier workflow

Unknown supplier workflow on ProSpend's Accounts Payable software

Unknown supplier workflow

On receipt of an invoice, if a supplier is not found, their supplier payment is paused until the new supplier onboarding process has been completed. 

Supplier maintenance

supplier maintenance feature on ProSpend's Accounts Payable software

Supplier maintenance

Full control by AP for supplier maintenance and suppliers are highly configurable.

  • Invoice delivery method
  • Auto coding - cost centre and g/l code
  • Data extraction options
  • Payment terms 
  • Approval workflow
  • Currency
  • PO Matching

Trading term calculation

Alt text: Trading term calculation on ProSpend's Accounts Payable software

Trading term calculation

Only pay suppliers on your terms. Our Accounts Payable Automation software can override the due date on the received invoice and use the company-nominated supplier payment terms.

Integrated supplier database on ProSpend's Accounts Payable software

Integrated supplier database

Our invoice automation module includes an integrated supplier database. 

The supplier database can be maintained easily through a one-off update, import of a supplier csv upload file, or synchronisation with a range of ERPs.

Unknown supplier workflow on ProSpend's Accounts Payable software

Unknown supplier workflow

On receipt of an invoice, if a supplier is not found, their supplier payment is paused until the new supplier onboarding process has been completed. 

supplier maintenance feature on ProSpend's Accounts Payable software

Supplier maintenance

Full control by AP for supplier maintenance and suppliers are highly configurable.

  • Invoice delivery method
  • Auto coding - cost centre and g/l code
  • Data extraction options
  • Payment terms 
  • Approval workflow
  • Currency
  • PO Matching
Alt text: Trading term calculation on ProSpend's Accounts Payable software

Trading term calculation

Only pay suppliers on your terms. Our Accounts Payable Automation software can override the due date on the received invoice and use the company-nominated supplier payment terms.

CASE STUDY

Friends School

Mia Barwick, Accountant at the Friends School, talks about the improvements in their business processes since using expensemanager (now ProSpend), and the successful integration with MYOB Advanced.

Friends School logo and students
UNIQUE SERVICE

Human-In-The-Loop (HITL)

ProSpend has been a market leader in delivering an uncompromising invoice extraction service with HITL.

Human-In-The-Loop machine learning can be thought of as attended machine learning and it allows us to guarantee that all the data you require is accurately captured during the scanning process. 

Without the Human-In-The-Loop model, every time an exception is received it will require manual data entry into the finance system, and because the machine is not trained, low accuracy rates will continue.

ProSpend delivers a system that achieves the perfect harmony between the work of machines and that of people; the more you use it, the smarter it gets.

ProSpend’s Human-In-The-Loop (HITL) model
Auto Approval workflow on ProSpend expense management software
MOBILE BUSINESS TOOLS

Approve invoices on the go

Approvers are busy people and to keep the process flowing ProSpend gives managers the ability to see and approve invoices quickly and easily from anywhere, on any device.

Email alerts are configurable so your Approvers don't miss an invoice.

The ProSpend App is available for all iOS and Android-enabled phones or tablets on the Apple App Store and Google Play Store.

 

TESTIMONIALS

What our customers say

“The expensemanager (now ProSpend) invoice module has automated our accounts payable process. As a result we have saved hard dollars in printing, filing, storage and man-hours. ”

“We’ve reduced the time to process a supplier invoice approval and payment by a number of days, it’s visible to everyone and now paper-free.”

“I believe it is an excellent choice for any organisation seeking a streamlined and efficient AP process.”

TESTIMONIALS

What our customers say

The smartest and most efficient way to manage your spend.

"I believe it is an excellent choice for any organisation seeking a streamlined and efficient AP process."

“The expensemanager (now ProSpend) invoice module has automated our accounts payable process. As a result we have saved hard dollars in printing, filing, storage and man-hours. ”

"We’ve reduced the time to process a supplier invoice approval and payment by a number of days, it’s visible to everyone and now paper-free."

TESTIMONIALS

What our customers say

The smartest and most efficient way to manage your spend.

animals aus white

"We’ve reduced the time to process a supplier invoice approval and payment by a number of days, it’s visible to everyone and now paper-free." - Jamie Hughes

RGF

“The expensemanager (now ProSpend) invoice module has automated our accounts payable process. As a result we have saved hard dollars in printing, filing, storage and man-hours. ” - Gavin Finn

Montessori Stacked (1)

"I believe it is an excellent choice for any organisation seeking a streamlined and efficient AP process." Danny Nassif

FAQ

Need clarification?

What does ProSpend invoice scanning do?

Can the system match purchase order to an invoice?

Does the system recognize duplicate invoices?

Can you attach multiple documents to an invoice?

Is ProSpend mobile or tablet friendly?

Do you offer support for users?

Is AP automation expensive?

AP automation doesn’t have to be expensive. The key is finding an AP automation solution that fits your business’s unique needs and goals. With ProSpend’s customisable modules, you can pick the features that you need. Calculate the estimated cost based on your chosen preferences with our Pricing Calculator.

Is AP automation worth it?

Definitely! With AP automation, you can reduce the amount of time handling tedious manual processes, improve accuracy, reduce invoice fraud and ensure compliance. This means better productivity, allowing you to focus more resources on your business goals.

How to implement AP automation?

We understand that every company is different. Based on your company’s workflow and structure, we at ProSpend develop a customised implementation plan with dedicated training and UAT sessions to help you transition and use our AP automation platform to the fullest. 

One platform for all your business spend

Easily manage your spend, expenses, invoices, purchase orders and budgets all in one powerful solution.