Where Knowledge Meets Innovation
Helping you inspire excellence & shape the future
Digitally transform your financial operations to optimize your influence and transform lives through education. Get accurate spend insights and analytics, monitor audit trails, oversee compliance, and mitigate fraud.
Trusted by Leading Educational Institutions
Satisfy government regulations
When school and education organisations manage spend using manual, paper-based processes, there’s a greater risk of fraud and non-compliance. Ensure compliance with policies and approval processes.
Transparency with funding
Spend needs to comply with government regulations, fulfill duty of care, and show that funds are spent responsibly. With clear management processes & expense reporting, schools and education organisations can track their funding grants and easily allocate funds strategically.
Digitise spend processes
Remove the paper trail and outdated manual processing of expenses and invoices. Enable your teachers & educators with mobile apps to digitally capture and record receipts with quick and easy approvals.
Acrux talks about how ProSpend helps control their spend
“We certainly have found ProSpend to be a significantly more efficient and effective approach to our purchase processing and has proven to be well worth the investment."
- Deborah Ambronsini, CFO
Get Rid Of Petty Cash - Go Virtual (Cards)!
Leverage dimensions to efficiently label, monitor, and generate advanced reports for all expenses related to various aspects including location, department & program. This includes expenses associated with vital components such as RTO or community services.
Manage, Control & Track Volunteer Spend
Consolidate your community, donors, and campaigns in a centralised platform. Streamline donation tracking and establish direct connections between campaigns and your financial data for transparent insights into their performance.
Stay Compliant With Expense Policies
We offer a discounted price for NFPsCreate a a range of recurring purchase orders for multiple payments. Auto-deduct on receipt of invoices and a running balance is visible at the user entry level or on reporting.
Friends School needed a proactive solution to automate their invoice processes and approval workflows
"We certainly have found ProSpend to be a significantly more efficient and effective approach to our purchasing and expense processing and has proven to be well worth the investment."
Inspiring Innovators Make Empowering Educators
Embrace Digital Innovation for Spend Management
Get Rid Of Petty Cash With Virtual Cards
Our Virtual cards give teachers and educators the funds at their fingertips (with prior workflow approval). In real time administrators can issue cards and take the worry out of personally funding expenses for their classroom or handling petty cash and gift cards.
Manage, Control & Track Budgets
Consolidate staff, employees, vendors, suppliers- all in a centralised platform. Streamline expense and budget tracking, and establish direct connections between spend and your financial data for transparent insights into their performance.
Effortless Expense Tracking
Expense management software allows education organisations to easily track and categorize their expenses. This feature helps in monitoring spending across various departments, projects, and categories. With detailed reporting capabilities, schools and universities can gain insights into where their funds are being allocated, which is crucial for budgeting and financial planning.
Hierarchy-Based Expense Approvals
Education institutions often have a hierarchical structure with different levels of authority for expense approval. Expense management software can facilitate customizable approval workflows that match the organization's specific hierarchy. This ensures that expenses are reviewed and approved by the appropriate individuals or departments, reducing the risk of unauthorized or unnecessary spending.
Automated Data Sync
Integration with other financial and administrative systems is a critical feature. This enables the seamless flow of data between various systems, such as accounting software, HR systems, and payroll. Automation features can help reduce manual data entry and ensure that data is consistent and up to date, saving time and reducing the likelihood of errors.
Expense Claims: 5 Ways to Avoid Inappropriate Spending
Spending too much money on company expenses is a problem, but on inappropriate expenses? Unacceptable! Here are tips to avoid inappropriate spending.
How does ProSpend help educational institutions satisfy government regulations?
ProSpend aids educational organisations in complying with government regulations by digitising spend processes. Manual, paper-based methods pose a higher risk of fraud and non-compliance. ProSpend ensures compliance with policies and approval processes, reducing the risk associated with traditional expense management.
How does ProSpend contribute to transparency in funding for schools and education organizations?
ProSpend promotes transparency by implementing clear management processes and expense reporting. This allows educational institutions to strategically allocate funds, track grants, and fulfill their duty of care by ensuring responsible and compliant spending practices. Our Budget module allows you to track and manage funding ahead of spend taking place, displaying to managers what their budget was initially, what's been spent and what's available to be spent.
How does ProSpend streamline expense tracking and reporting for education organisations?
ProSpend's expense management software enables educational institutions to effortlessly track and categorise expenses. With detailed reporting capabilities, schools and universities gain insights into fund allocation across departments, projects, and categories, crucial for budgeting and financial planning.
How does ProSpend handle approval workflows in educational institutions with a hierarchical structure?
ProSpend facilitates hierarchy-based expense approvals, customisable to the organizational structure of educational institutions. This ensures that expenses are reviewed and approved by the appropriate individuals or departments, minimising the risk of unauthorized spending.
How does ProSpend's Virtual Cards feature benefit educational institutions, particularly in the absence of petty cash?
ProSpend's Virtual Cards offer a solution to petty cash challenges. Administrators can issue cards in real-time, empowering teachers and educators with funds subject to prior workflow approval. This feature eliminates the need for personally funding classroom expenses, providing a seamless alternative to petty cash.