ProSpend compares supplier invoices against POs and receiving records, automatically checking the supplier name, amounts, tax lines, quantities and item descriptions. Any mismatch is flagged for review before approval. This ensures invoices only progress when the organisation’s procurement rules are met.

Yes. ProSpend allows invoices to match against partial receipts, which is common in construction, field services and multi-stage supply arrangements. The system tracks remaining quantities and prevents overpayment until the final delivery is confirmed.

ProSpend identifies duplicate invoice numbers, values, suppliers and other patterns that indicate a potential duplicate. This reduces fraud exposure and is especially valuable for organisations processing high volumes of invoices across multiple entities.

Matching ensures the tax treatment is consistent with the PO and the actual goods or services received. This reduces GST mis-coding and prevents overclaiming or underclaiming during BAS preparation. Finance teams gain cleaner audit trails that align with ATO expectations.

Yes. Matching enforces PO compliance by ensuring invoices cannot be approved unless a PO exists and aligns with the purchase. This helps ANZ organisations reduce surprise invoices and maintain predictable spending.

Absolutely. ProSpend supports separate entities, ABNs and approval flows while centralising visibility for finance teams. Matching rules respect each entity’s suppliers, cost centres and budgets.

Not necessarily. ProSpend mirrors your existing workflows but provides structure, visibility and automation around matching. Many organisations refine their process during implementation to simplify approvals and reduce bottlenecks.

Most organisations go live within 4–10 weeks depending on approval complexity, PO adoption and ERP integration. Australian-based implementation specialists guide your configuration, testing and training.

ProSpend integrates with Xero, MYOB, NetSuite, Business Central and Acumatica. Approved, matched invoices export directly to your ledger with correct coding, tax rates and dimensions.

Yes. These organisations often benefit the most due to strict audit requirements, grant reporting, and multi-location procurement. Matching helps maintain transparency and ensures only verified goods and services are paid for.

Yes — ProSpend can help you introduce simple PO processes without adding unnecessary admin. Many organisations begin with lightweight POs to unlock effective matching and reduce invoice disputes.

No — automation speeds it up by only routing exceptions for manual review. Clean invoices flow straight through, reducing backlogs and keeping payments within preferred supplier terms.