One Unified Platform for spend management and proactive control

Expense Manager

AP Manager

Spend Control

Advanced 2-way and
3-way Invoice Matching

ProSpend’s advanced Invoice Matching ensures invoices align with purchase orders and receipts, instantly cross-referencing documents to eliminate manual tracking, speed up approvals and reduce financial risk– saving your AP team valuable time and effort.

BOOK A DEMO
ProSpend Website Header Animation (2000 × 1623px) - 2025 (Scale down on export)

Advanced matching that leaves no room for errors

✅  AI Invoice scanning   ✅  Line-item extraction  ✅  Auto-coding  ✅ Approval workflows ➡️  ✅Advanced PO-matching

 
2 way matching (1)

Advanced 2-Way Matching with ProSpend POs

✅  Set up rules to determine if an invoice is PO-backed and if it should go through the matching process
 
✅  Base rules on the supplier or bill amount

✅  If an invoice has a purchase order, the PO bill coding data pre-populates the invoice
 
✅  Configure a Goods Receipt Acknowledgement workflow to buyers to approve a matched PO 
 
 acrux (1)
 
LEARN ABOUT PURCHASE ORDERS READ THE ACRUX STORY

Advanced 3-way matching algorithm

ProSpend's advanced matching algorithm enables a real-time sync, automatically comparing line item data from your invoice to your PO and PR from your ERP enabling a faster and more accurate reconciliation of your AP records.
 
✅  Matches headers and line level items

✅  Aligns units of measure, landed cost, GST and more

✅  Match multiple POs against one invoice and vice versa
 
*Available for MYOB Acumatica, MYOB Exo & Microsoft BC customers
 
LEARN ABOUT AP AUTOMATION
ProSpend Website Header Animation (2000 × 1623px) - 2025 (Scale down on export)
variance handling (5)

Faster matching with variance handling

Unexpected discrepancies can slow down approvals and payments.  ProSpend automatically flags variances exceeding your set threshold and routes them to the right approvers for quick resolution—ensuring errors are caught early and payments stay on track.

✅  Increase first-time match rates to reduce costs

✅  Quickly identify exceptions with an intuitive, color-coded interface

✅  Minimise manual reviews by focusing only on critical discrepancies

✅  Customise tolerance thresholds that suit your business

 

Frictionless Approval Cycle

When invoice data matches the corresponding PO or receipt—or falls within your set tolerance—the invoice can be automatically approved.  Any exceptions are routed through an exception workflow
 
This eliminates manual reviews for low-risk invoices, speeding up processing and reducing the burden on approvers.
 
invoice exception approval

Free your finance team and protect your cashflow

Eliminate manual AP tasks—no more data entry, invoice coding, document reconciliation, or approval chasing.  Strengthen your business' defense against invoice fraud with built-in verification and security measures.

Let automation handle the manual work so your finance team can focus on what truly matters.

AP AUTOMATION FRAUD CONTROL
Invoice and AP Automation 2
PROTIPS BY YOURS TRIEU-LY

Bank Account Validation

PROTIPS BY YOURS TRIEU-LY

Supplier Average

rgf (1)

RGF Staffing

ProSpend's Invoice module has automated our accounts payable process. We have saved hard dollars in printing, filing, storage and man-hours.

animals australia (1)

Animals Australia

We’ve reduced the time to process a supplier invoice approval and payment by a number of days, it is visible to everyone and paper-free now.

barwon coast (2)

Barwon Coast

With ProSpend our Managers have better visibility and control along all the steps of the invoice entry, approval and payment process. 

acrux

Acrux

ProSpend's PO and invoice modules allow users to create POs, get them approved and automatically matched to the invoice when they come in.

One platform for all your business spend

Easily manage your expenses, invoices, purchase orders and cards all in one unified platform.

BOOK A DEMO
TESTIMONIALS

What our customers say

The smartest and most efficient way to manage your spend.

CUSTOMER STORIES

"I believe it is an excellent choice for any organisation seeking a streamlined and efficient AP process."

Montessori Academy
Montessori Academy Dany Nassif

“The expensemanager (now ProSpend) invoice module has automated our accounts payable process. As a result we have saved hard dollars in printing, filing, storage and man-hours. ”

RGF Staffing
RGF Staffing Gavin Finn

"We’ve reduced the time to process a supplier invoice approval and payment by a number of days, it’s visible to everyone and now paper-free."

Baskin Robbins Logo (3)
Animals Australia Jamie Hughes
TESTIMONIALS

What our customers say

The smartest and most efficient way to manage your spend.

CUSTOMER STORIES

animals aus white

"We’ve reduced the time to process a supplier invoice approval and payment by a number of days, it’s visible to everyone and now paper-free." - Jamie Hughes

RGF

“The expensemanager (now ProSpend) invoice module has automated our accounts payable process. As a result we have saved hard dollars in printing, filing, storage and man-hours. ” - Gavin Finn

Montessori Stacked (1)

"I believe it is an excellent choice for any organisation seeking a streamlined and efficient AP process." Danny Nassif

FAQ

Need clarification?

How does the ProSpend Invoice matching algorithm work?

Can I match to POs outside my ERP system?

Can I use 2 way matching where 3 -way match is not required?

Can you attach multiple documents to an invoice?

Is ProSpend mobile or tablet friendly?

Do you offer support for users?

Is AP automation expensive?

AP automation doesn’t have to be expensive. The key is finding an AP automation solution that fits your business’s unique needs and goals. With ProSpend’s customisable modules, you can pick the features that you need. Calculate the estimated cost based on your chosen preferences with our Pricing Calculator.

Is AP automation worth it?

Definitely! With AP automation, you can reduce the amount of time handling tedious manual processes, improve accuracy, reduce invoice fraud and ensure compliance. This means better productivity, allowing you to focus more resources on your business goals.

How to implement AP automation?

We understand that every company is different. Based on your company’s workflow and structure, we at ProSpend develop a customised implementation plan with dedicated training and UAT sessions to help you transition and use our AP automation platform to the fullest. 

How can ProSpend protect me from Invoice Fraud?

Lorem ipsum dolor sit amet, consectetur adipiscing elit, sed do eiusmod tempor incididunt ut labore et dolore magna aliqua. Ut enim ad minim veniam, quis nostrud exercitation ullamco laboris nisi ut aliquip ex ea commodo consequat. Duis aute irure dolor in reprehenderit in voluptate velit esse cillum dolore eu fugiat nulla pariatur.