One Unified Platform for spend management and proactive control

Expense Manager

AP Manager

Advanced 2 & 3-way Invoice Matching

ProSpend’s advanced invoice matching ensures invoices align with purchase orders and receipts, instantly cross-referencing documents to eliminate manual tracking, speed up approvals and reduce financial risk– saving your AP valuable time and effort

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Advanced matching to suit your business needs

✅  AI Invoice scanning   ✅  Line-item extraction  ✅  Auto-coding  ✅ Approval workflows ➡️  ✅AdvancedMatching  with PO's  

 
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2 Way advanced matching with ProSpend PO's

✅  Set up rules to determine if an invoice is PO-backed and if it should go through the matching process
 
✅  Base rules on the supplier or bill amount

✅  If an invoice has a purchase order, the PO bill coding data pre-populates the invoice
 
✅  Configure a Goods Receipt Acknowledgement workflow to buyers to approve a matched PO 
 
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3-Way advanced matching algorithm

With real-time sync ProSpend's advanced matching algorithm automatically compares invoice line item data to your PO and PR from your ERP enabling a faster and more accurate reconciliation of your AP records.
 
✅  Matches headers and line levels

✅  Aligns units of measure, landed cost, GST and more

✅  Match multiple POs against one invoice and vice versa
 
*Available for MYOB Acumatica, MYOB Exo & BC customers
 
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Faster matching with variance handling

Unexpected discrepancies can slow down approvals and payments.  ProSpend automatically flags variances exceeding your set threshold and routes them to the right approvers for quick resolution—ensuring errors are caught early and payments stay on track.

✅  Increase first-time match rates to reduce costs

✅  Quickly identify exceptions with an intuitive, color-coded interface

✅  Minimize manual reviews by focusing only on critical discrepancies

✅  Customise tolerance thresholds that suit your business

 

Frictionless Approval Cycle

When invoice data matches the corresponding PO or receipt—or falls within your set tolerance—the invoice can be automatically approved.  Any exceptions are routed through an exception workflow
 
This eliminates manual reviews for low-risk invoices, speeding up processing and reducing the burden on approvers.
 
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Free your finance team and protect your cashflow

Eliminate manual AP tasks—no more data entry, invoice coding, document reconciliation, or approval chasing.  Plus, safeguard your business from invoice fraud with built-in verification and security measures.

Let automation handle the manual work so your finance team can focus on what truly matters.

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Bank Account Validation

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Supplier Average

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RGF Staffing

ProSpend's iinvoice module has automated our accounts payable process. We have saved hard dollars in printing, filing, storage and man-hours

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Animals Australia

We’ve reduced the time to process a supplier invoice approval and payment by a number of days, it’s visible to everyone and now paper-free

barwon coast (2)

Barwon Coast

With ProSpend our Managers have better visibility and control along all the steps of the invoice entry, approval and payment process 

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Acrux

ProSpend's PO and invoice module  allows users to create POs, get them approved and and automatically matched to the invoice when they come in

One platform for all your business spend

Easily manage your expenses, invoices, purchase orders and cards all in one unified platform.

TESTIMONIALS

What our customers say

The smartest and most efficient way to manage your spend.

"I believe it is an excellent choice for any organisation seeking a streamlined and efficient AP process."

“The expensemanager (now ProSpend) invoice module has automated our accounts payable process. As a result we have saved hard dollars in printing, filing, storage and man-hours. ”

"We’ve reduced the time to process a supplier invoice approval and payment by a number of days, it’s visible to everyone and now paper-free."

TESTIMONIALS

What our customers say

The smartest and most efficient way to manage your spend.

animals aus white

"We’ve reduced the time to process a supplier invoice approval and payment by a number of days, it’s visible to everyone and now paper-free." - Jamie Hughes

RGF

“The expensemanager (now ProSpend) invoice module has automated our accounts payable process. As a result we have saved hard dollars in printing, filing, storage and man-hours. ” - Gavin Finn

Montessori Stacked (1)

"I believe it is an excellent choice for any organisation seeking a streamlined and efficient AP process." Danny Nassif

FAQ

Need clarification?

How does the ProSpend Invoice matching algorithm work?

Can I match to POs outside my ERP system?

Can I use 2 way matching where 3 -way match is not required?

Can you attach multiple documents to an invoice?

Is ProSpend mobile or tablet friendly?

Do you offer support for users?

Is AP automation expensive?

AP automation doesn’t have to be expensive. The key is finding an AP automation solution that fits your business’s unique needs and goals. With ProSpend’s customisable modules, you can pick the features that you need. Calculate the estimated cost based on your chosen preferences with our Pricing Calculator.

Is AP automation worth it?

Definitely! With AP automation, you can reduce the amount of time handling tedious manual processes, improve accuracy, reduce invoice fraud and ensure compliance. This means better productivity, allowing you to focus more resources on your business goals.

How to implement AP automation?

We understand that every company is different. Based on your company’s workflow and structure, we at ProSpend develop a customised implementation plan with dedicated training and UAT sessions to help you transition and use our AP automation platform to the fullest. 

How can ProSpend protect me from Invoice Fraud?

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