One Unified Platform for spend management and proactive control

Expense Manager

AP Manager

  • AP Invoice Automation

    Hyper automated AP processing with OCR & AI and backed by fraud control

  • Purchase Orders

    Be proactive with spend management and create PO's before the spend happens

  • e-Invoicing

    Digital transformation of AP processing

  • Fraud Control

    Transform your accounts payable with control and confidence

Spend Control

Simplify and transform your approval process

Give your people the control and confidence with managing their spend

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line of approval

Customise approvals for each type of spend

With ProSpend's automated approval workflows and spending limits, there’s no need for anyone to second-guess what they can spend or how much. Empower your team with confidence and peace of mind in managing their expenses and budgets

Set custom workflows to match your DOA with multiple options and limits and even by the spend type.   Have different approval workflows for expenses, invoices, purchase orders and virtual cards.

ProSpend is the smart way to control your spend.

Purchase with confidence

Control spend before it happens with ProSpend's easy to implement purchase order module.

Purchase order approval workflows are automated and when the Invoice is received and matched, approval workflows can be configured to a Goods Receipt Acknowledgement or straight-through processing.

 

 

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virtual card spend control

Pre-approve spend built into cards

Issue cards with limits and restrictions built in. Let employees spend on what they need without getting in their way so you can keep moving fast.

Pre-build budgets for responsible spend

Allow employees to request spend from pre-set budgets. Create custom workflows to make sure that the right managers are in the loop to approve.

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Set policies to stay compliant

Proactively set spend limits on corporate card and expense reimbursements, with 'heads-up' flags or spend restriction options.

Approvals on the last mile

Finance teams need visibility and flexibility to monitor and manage spend and make changes quickly.

Finance teams can edit before export or send back with two approval worklflow options.

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What our customers say

Join these modern finance teams that trust ProSpend to automate their business spend.

friends school (1)
 Friends School

ProSpend makes it easy for our staff to submit and approve invoices and claims and makes complex workflows simpler.

kfc (4)
 KFC

Manual work with expense claims has been significantly reduced. and the support we get is phenomonal.

catholic cemeteries
 Catholic Cemeteries

The user-friendly interface makes it easy for our team to navigate, and the local support is exceptional.

billini shoes

Billini Shoes

ProSpend provided excellent pre and post go live support. It is a breeze to contact the team and get the support

budgets

Visible budgets for proactive spend

Whether it's expenses, invoices or pre-spend with purchase orders our Budget Module gives employees visibility at the time of spend so they can make sensible and smart decisions:

✅ Easy to set up and manage
✅ Track spend against budgets in real time
✅ No more hidden spreadsheets

 

LEARN MORE ABOUT BUDGETS CONTACT SALES

One platform for all your business spend

Easily manage your expenses, invoices, purchase orders and cards all in one unified platform

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FAQ

Need clarification?

Can supporting documents be attached to purchase orders?

Unlimited documents can be attached to PO’s, i.e. quotes from multiple suppliers.

What happens if there is no purchase order for an invoice?

ProSpend offers customisation as per client’s requirements, where purchase orders can be made optional for invoices.

Can a purchase order be amended after it is approved?

Yes, purchase orders can be amended by an administrator. Once the purchase order is approved, the PO is processed by an admin who can make the required changes.

Can we add a company logo on a PO PDF?

Yes, a customised company logo can be added to purchase orders.

What happens if an invoice is more than the purchase orders?

Variance can be set for purchase orders. If an invoice is more than the PO, it will be sent for approval again. Variance can be set as a percentage or as an amount.

What happens if there is no existing supplier for the PO?

The user can request for a supplier if they can’t find it. However, the accounts payable team needs to approve it before purchase orders can be submitted for approval.