One Unified Platform for spend management and proactive control

Expense Manager

AP Manager

  • AP Invoice Automation

    Hyper automated AP processing with OCR & AI and backed by fraud control

  • Purchase Orders

    Be proactive with spend management and create PO's before the spend happens

  • e-Invoicing

    Digital transformation of AP processing

  • Fraud Control

    Transform your accounts payable with control and confidence

Platform

AP Manager - All features

Our feature rich platform is backed by a local team helping our customers with proactive spend management.

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Web Icons-03Data extraction 

  • green and white tick OCR with AI and machine learning
  • green and white tick Machine learning-powered engine has been trained on millions of supplier invoices delivering exceptional first-time accuracy
  • green and white tick Header or line item data extraction
  • green and white tick Smart extract from poor quality documents including hand-written or low quality documents and images.
  • green and white tick OCR data extraction from image files
  • green and white tick Send one email with multiple documents & ProSpend will create individual invoice payments

Web Icons_Recurring_POsAutomatic coding

  • green and white tick Configurable invoice vault options
  • green and white tick Supplier matched and unknown supplier workflow
  • green and white tick Coding rules applied like default expense type
  • green and white tick Approval rules applied
  • green and white tick Payment terms applied
  • green and white tick Purchase order matching
  • green and white tick Process bills from overseas suppliers with their currency and with currency conversion

Web Icons_Minimises_Fraud_&_Billing_ScamsFraud control

  • green and white tick Duplicate invoice check
  • green and white tick Supplier bank account and ABR verification
  • green and white tick Supplier average check
  • green and white tick Unknown supplier workflow

Web Icons_FBT_&_Tax_WizardsSplits & tax codes

  • green and white tick Dynamic split feature across multiple data points
  • green and white tick Save unlimited favourite splits for quick launch
  • green and white tick Configure GST codes with default rate, user defined or no GST
  • green and white tick International tax codes can be configured

Web Icons_Matching_CapabilitiesSupplier management

  • green and white tick INTEGRATED SUPPLIER DATABASE WITH SYNC OPTIONS:
  • blue dot One-off update
  • blue dot Import function
  • blue dot ERP Synchronisation
  • green and white tick SUPPLIER VERIFICATION WORKFLOW
  • blue dot New suppliers must be verified before payment can be processes
  • blue dot Role based permission for supplier maintenance
  • blue dot Audit trail on supplier database

Web Icons_Visible_InsightsRule based coding

  • green and white tick AUTOMATIC CODING ON SUPPLIER MATCH:
  • blue dot Invoice delivery method
  • blue dot Expense coding
  • blue dot Data extraction options
  • blue dot Payment terms
  • blue dot Approval workflow
  • blue dot Currency
  • blue dot Purchase Order Matching

Web Icons_Full_Implementation_ServiceHuman-In-The-Loop

  • green and white tick PROSPEND OFFERS A UNIQUE SERVICE COMBINING OCR WITH HUMAN ASSISTED MACHINE LEARNING
  • blue dot ProSpend does the work for you in training complex invoices
  • blue dot Complex multi-line invoices that require training are handled by our team. This ensures invoices will be scanned correctly forever.
  • blue dot Ensures 100% accuracy on invoice delivery
  • blue dot Poor quality invoices or image files are also handled that would otherwise have errors
  • blue dot Invoice turnaround times guaranteed
Learn more about Human-In-The-Loop

Web Icons_Matching_CapabilitiesOther features

  • green and white tick Workflow and customisable reminder emails
  • green and white tick Supporting documents feature
  • green and white tick Role based self approval option
  • green and white tick Smart update coding for multiple invoice lines
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ProSpend's Purchase Order module integrates with our AP Manager

 

LEARN MORE

Web Icons_Full_Implementation_Service

All ProSpend modules come with the following features

Web Icons_Manage_The_Approval Approvals

 

Configure different approval workflows for different modules - Expense, purchase orders or invoices and by user

  • green and white tick Approvals on mobile and desktop
  • green and white tick Single or multi-step workflows
  • green and white tick Configurable approval limits
  • green and white tick Cost centre and category approval workflows
  • green and white tick Predefined approvers or any approver workflow options
  • green and white tick Purchase order approval workflows with check conditions
  • green and white tick Purchase order approval with Goods Receipt Acknowledgement
  • green and white tick Reject approval workflows
  • green and white tick Approver out-of-office workflow
  • green and white tick Approval by suppliers, expense type and projects

Web Icons_Manage_The_Approval User permissions

 

An extensive range of permissions can be easily configured by users and include:

  • green and white tick Categories & cost centres
  • green and white tick Reports
  • green and white tick View all and update some or all claims
  • green and white tick Multiple delegates
  • green and white tick Alerts for scanned bank mismatch
  • green and white tick Option to delete sensitive documents
  • green and white tick View all purchase orders
  • green and white tick Bill cycle import
  • green and white tick Administration for virtual cards
  • green and white tick System generated emails

Web Icons_Multi-entity_Configurations Multi-entity databases

 

ProSpend has been designed to handle multi-entity businesses all in the one database. You can manage spending across different entities with different configurations and with a consolidated view

  • green and white tick Locations/Categories/Countries
  • green and white tick Business Units
  • green and white tick Divisions
  • green and white tick Cost centres
  • green and white tick Projects
  • green and white tick Approvals
  • green and white tick Suppliers
  • green and white tick Purchase Order customisation

Web Icons_Complex_Is_Easy_For_Us Admin & Payer rights

 

Finance teams need visibility and flexibility to monitor and manage spend and make changes quickly to adapt to business needs.  ProSpend offers a range of features for these teams

  • green and white tick Payer rights to return and review
  • green and white tick Administrator rights for update, edit and maintain entire database
  • green and white tick Payer export & import data rights
  • green and white tick Operational dashboard
  • green and white tick Bulk close and view all PO's
  • green and white tick Bill cycle import and maintenance
  • green and white tick Administration for virtual cards
  • green and white tick ABA file creation and export
  • green and white tick Audit trail on all transactions on all modules and sensitive admin data
  • green and white tick Auditor access
all modules circle icon 300 x 300-1

Start your automation journey with one or more of our flexible modules, and scale up as your needs grow.

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Expense Manager

With Prospend's advanced expense manager, everyone in your organisation benefits from the speed, simplicity, efficiency and accuracy of an automated expense claim and reimbursement process

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Purchase Orders

Take your entire purchase process online and give your employees the ability to plan their spend. Integrate purchase orders with our invoice module for a complete purchase to pay platform

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Virtual Cards

Flexible, secure and instant issue virtual cards with spend limits. The dynamic financial tool that will give your team the spending power they need, with the control and visibility your company demands

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Budget Manager

No more hidden spreadsheets. Your people can see their budgets at the time of spend so they can make sensible and smart purchasing decisions

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Travel Manager

Reconcile travel with daily feeds and digital receipts. Digital travel receipts are sent directly to your travellers with expense matching and auto-coding.

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e-Invoicing

Fast-track your digital transformation and receive your supplier invoices digitally.  Our secure e-Invoicing solution is the smarter way to increase efficiency and accuracy

One platform for all your business spend

Easily manage your spend, expenses, invoices, purchase orders and budgets all in one powerful expense management solution.

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