Purchasing Power
Give your people the tools to make purchase orders quickly and with the confidence that they are making informed decisions about their spend. On desktop and mobile, the purchasing software that your team will love.
Easy Requests
Both on desktop and on mobile, purchase orders can be created quickly. Users are prompted to add critical information like project codes and can attach photos of goods to be purchased.
Customisable PO's
Customise the look and details on your purchase orders, like your own logo, the fields to display and choose a workflow like auto remit or not mandatory to suppliers.
Recurring PO's
Create a a range of recurring purchase orders for multiple payments. Auto-deduct on receipt of invoices and a running balance is visible at the user entry level or on reporting.
Control spend before it happens
Getting started with purchase control is easy with ProSpend.
It's perfect for the multi-site companies or those running multiple projects. It’s for any company that needs or wants authorisation of their buying.
Our Purchase Order module adds control and visibility so every purchase request follows an agreed workflow, allowing for faster and easier requesitions.
Request
Request
With our easy user interface purchase orders are quickly created and users are prompted to add critical information like project codes.
Either on desktop or on mobile.
Request, approve, or receive in seconds via your mobile device. Snap and attach photos of goods to be purchased or attach quotes
Supplier Management
Supplier Management
On purchase order creation if a supplier is not found their request is paused until the new supplier onboarding process has been completed.
Approval Workflows
Approval Workflows
Different workflows can be configured just for approval, PO amount and supplier invoice matching.
Purchase
Purchase
Only approved purchase orders can be sent to suppliers.
Customise and brand the look and details on your purchase orders, like your own logo, and fields display and choose a workflow like auto remit or not mandatory to suppliers.
Different tax codes can also be configured against each recipient type.
Recurring PO's
Recurring PO's
One purchase order can be created for multiple payments, with auto-deduct on receipt of invoices and running balance
Request
With our easy user interface purchase orders are quickly created and users are prompted to add critical information like project codes.
Either on desktop or on mobile.
Request, approve, or receive in seconds via your mobile device. Snap and attach photos of goods to be purchased or attach quotes
Supplier Management
On purchase order creation if a supplier is not found their request is paused until the new supplier onboarding process has been completed.
Approval Workflows
Different workflows can be configured just for approval, PO amount and supplier invoice matching.
Purchase
Only approved purchase orders can be sent to suppliers.
Customise and brand the look and details on your purchase orders, like your own logo, and fields display and choose a workflow like auto remit or not mandatory to suppliers.
Different tax codes can also be configured against each recipient type.
Recurring PO's
One purchase order can be created for multiple payments, with auto-deduct on receipt of invoices and running balance
Match and Pay
When an invoice is received, the PO is smart-matched. No more guesswork about who needs to see the invoice as automatic routes can be configured.
Smart Matching
Smart Matching
Matches the price information on the invoice to the price information on the purchase order. Adopts the coding of the PO to the Supplier Payment Request and provides a side-by-side view to analyze the variance between the purchase order and the invoice.
Copies the quantity information from the purchase order to the invoice for quantity validation and keeps track of any back orders if quantities do not match
Approval Management
Manage Approvals
Different workflows can be configured if a PO matches with an invoice.
Set up rules based on:
- PO/invoice limits
- Auto-route to the purchase order creator for goods acknowledgement
- Auto-route to a pre-configured approval workflow.
Goods Received Acknowledgement (GRA)
Goods Received Acknowledgement (GRA)
Automated GRA workflow routes invoices to purchase order creator for acknowledgement of receipt of goods or services
Smart Matching
Matches the price information on the invoice to the price information on the purchase order. Adopts the coding of the PO to the Supplier Payment Request and provides a side-by-side view to analyze the variance between the purchase order and the invoice.
Copies the quantity information from the purchase order to the invoice for quantity validation and keeps track of any back orders if quantities do not match
Manage Approvals
Different workflows can be configured if a PO matches with an invoice.
Set up rules based on:
- PO/invoice limits
- Auto-route to the purchase order creator for goods acknowledgement
- Auto-route to a pre-configured approval workflow.
Goods Received Acknowledgement (GRA)
Automated GRA workflow routes invoices to purchase order creator for acknowledgement of receipt of goods or services