One Unified Platform for spend management and proactive control

Expense Manager

AP Manager

Spend Control

Purchasing power

Give your people the tools to make purchase orders quickly and with the confidence that they are making informed decisions about their spend.  On desktop and mobile, the purchasing software your team will love.

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Purchase Orders

Proactive spend control

Using purchase orders as the gold standard in spend management gives businesses better control, visibility, and accountability. By requiring a PO before purchases, companies can

✅ Prevent overspending

✅ Enforce budgets

✅ Avoid surprise invoices

✅ Purchase orders can be created on a mobile or desktop

 

acrux (1)

 

Prospending proactive spend control purchase orders4

Purchase with confidence

With an integrated Supplier Database when a purchase order is created a supplier verification process is launched.  If a supplier is not found the request is paused until the new supplier onboarding process has been completed. 

It's perfect for the multi-site companies or those running multiple projects. It’s for any company that needs or wants authorisation of their buying.

 

Autism Spectrum Customer testimonial

 

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Purchase Orders Recurring

Recurring PO's

Create a a range of recurring purchase orders for multiple payments. Auto-deduct on receipt of invoices and a running balance is visible at the user entry level or on reporting.

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Customisable PO's

Customise the look and details on your purchase orders, like your own logo, the fields to display and choose a workflow like auto remit or not mandatory to suppliers.

Approval workflows for your business policy

Approval workflows for your business policy

ProSpend can be configured with approval workflows that meet your business unique needs.  Different workflows can be configured just for approval, PO amount and supplier matching

westvic (1)

 

Explore all the features of Purchase Orders

What our customers say

Join these modern finance teams that trust ProSpend to automate their business spend

 

friends school (1)
 Friends School

ProSpend makes it easy for our staff to submit and approve invoices and makes complex workflows simpler.   ProSpend is a certified add-on to MYOB Advanced, and the integration process is so easy,

Friends School Story
montessori (1)
 Montessori Academy

Montessori highly recommend ProSpend as an outstanding Accounts Payable (AP) solution. We believe it is an excellent choice for any organisation seeking a streamlined and efficient AP process.

Montessori's Story
beef australia
 Beef Australia

Managers at Beef Australia now had real-time visibility into their budgets and could independently manage their purchase orders (POs). This meant less bottlenecking and more autonomy for the team. 

Beef Australia's Story
westvic
 Westvic Staffing Solutions

Since implementing ProSpend, we have not only saved on paper costs but also significantly reduced the time managers spend on signing purchase orders so then can spend more time on strategic tasks.

Westvic's Story

One platform for all your business spend

Easily manage your expenses, invoices, purchase orders and cards all in one unified platform

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FAQ

Need clarification?

Can supporting documents be attached to purchase orders?

Unlimited documents can be attached to PO’s, i.e. quotes from multiple suppliers.

What happens if there is no purchase order for an invoice?

ProSpend offers customisation as per client’s requirements, where purchase orders can be made optional for invoices.

Can a purchase order be amended after it is approved?

Yes, purchase orders can be amended by an administrator. Once the purchase order is approved, the PO is processed by an admin who can make the required changes.

Can we add a company logo on a PO PDF?

Yes, a customised company logo can be added to purchase orders.

What happens if an invoice is more than the purchase orders?

Variance can be set for purchase orders. If an invoice is more than the PO, it will be sent for approval again. Variance can be set as a percentage or as an amount.

What happens if there is no existing supplier for the PO?

The user can request for a supplier if they can’t find it. However, the accounts payable team needs to approve it before purchase orders can be submitted for approval.