One Unified Platform for spend management and proactive control

Expense Manager

AP Manager

  • AP Invoice Automation

    Hyper automated AP processing with OCR & AI and backed by fraud control

  • Purchase Orders

    Be proactive with spend management and create PO's before the spend happens

  • e-Invoicing

    Digital transformation of AP processing

  • Fraud Control

    Transform your accounts payable with control and confidence

Platform

Purchasing Power

Give your people the tools to make purchase orders quickly and with the confidence that they are making informed decisions about their spend. On desktop and mobile, the purchasing software that your team will love.

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Control spend before it happens

Getting started with purchase control is easy with ProSpend.

It's perfect for the multi-site companies or those running multiple projects. It’s for any company that needs or wants authorisation of their buying.

Our Purchase Order module adds control and visibility so every purchase request follows an agreed workflow, allowing for faster and easier requesitions.

Purchase Order management system
REQUEST

The easiest way to purchase

With our easy user interface purchase orders are quickly created and users are prompted to add critical information like project codes.

Either on desktop or on mobile.

Request, approve, or receive in seconds via your mobile device. Snap and attach photos of goods to be purchased or attach quotes

SUPPLIER MANAGEMENT

Purchase with confidence

With an integrated Supplier Database when a purchase order is created a supplier verification process is launched.  If a supplier is not found the request is paused until the new supplier onboarding process has been completed. 

Unknown supplier workflow on Prospend
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FLEXIBLE OPTIONS

Customisable PO's

Customise the look and details on your purchase orders, like your own logo, the fields to display and choose a workflow like auto remit or not mandatory to suppliers.
PO OPTIONS

Recurring PO's

Create a a range of recurring purchase orders for multiple payments. Auto-deduct on receipt of invoices and a running balance is visible at the user entry level or on reporting.
 

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approval workflow (6)
APPROVAL

Flexible approval workflows

ProSpend can be configured with approval workflows that meet your business unique needs.  Different workflows can be configured just for approval, PO amount and supplier matching

CASE STUDY

Acrux talks about how the ProSpend Purchase Order module helps control their spend 

“We certainly have found ProSpend to be a significantly more efficient and effective approach to our purchase processing and has proven to be well worth the investment."
- Deborah Ambronsini, CFO

READ THE FULL CASE STUDY
Acrux Pharmaceuticals logo
MOBILE BUSINESS TOOLS

PO's on the go

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Create and Approve

All of the purchase order functionality to create and approve is available with the ProSpend mobile appes

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Attach Images

Take a photo and attach to substantiate the Purchase Order

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Visible Budgets

See budgets in real time at the time of creating or approving a Purchase Order

ProSpend Purchase Orders software
POWERFUL FEATURES

Match and Pay

When an invoice is received, the PO is smart-matched. No more guesswork about who needs to see the invoice as automatic routes can be configured.

Smart Matching

Smart matching feature on ProSpend purchase order software

Smart Matching

Matches the price information on the invoice to the price information on the purchase order. Adopts the coding of the PO to the Supplier Payment Request and provides a side-by-side view to analyze the variance between the purchase order and the invoice.

Copies the quantity information from the purchase order to the invoice for quantity validation and keeps track of any back orders if quantities do not match

Approval Management

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Manage Approvals

Different workflows can be configured if a PO matches with an invoice.

Set up rules based on:

  • PO/invoice limits
  • Auto-route to the purchase order creator for goods acknowledgement
  • Auto-route to a pre-configured approval workflow.

Goods Received Acknowledgement (GRA)

Goods Received Acknowledgement Graph GRA

Goods Received Acknowledgement (GRA)

Automated GRA workflow routes invoices to purchase order creator for acknowledgement of receipt of goods or services

Smart matching feature on ProSpend purchase order software

Smart Matching

Matches the price information on the invoice to the price information on the purchase order. Adopts the coding of the PO to the Supplier Payment Request and provides a side-by-side view to analyze the variance between the purchase order and the invoice.

Copies the quantity information from the purchase order to the invoice for quantity validation and keeps track of any back orders if quantities do not match

approval workflow2

Manage Approvals

Different workflows can be configured if a PO matches with an invoice.

Set up rules based on:

  • PO/invoice limits
  • Auto-route to the purchase order creator for goods acknowledgement
  • Auto-route to a pre-configured approval workflow.
Goods Received Acknowledgement Graph GRA

Goods Received Acknowledgement (GRA)

Automated GRA workflow routes invoices to purchase order creator for acknowledgement of receipt of goods or services

TESTIMONIALS

What our customers say

The smartest and most efficient way to manage your spend.

CUSTOMER STORIES

"We certainly have found ProSpend to be a significantly more efficient and effective approach to our purchase processing and has proven to be well worth the investment."

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Artrage Amy Riley

“Internally, its also added alot more control in the business, with the ability to track and raise purchase orders and approvals.”

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BASKIN-ROBBINS Aanand Raghunathan

“We cannot recommend ProSpend enough for those looking to automate their Spend Management. ProSpend is must-have software for Finance Teams.“”

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Fuzzy Daniel Lyons
FAQ

Need clarification?

Can supporting documents be attached to purchase orders?

Unlimited documents can be attached to PO’s, i.e. quotes from multiple suppliers.

What happens if there is no purchase order for an invoice?

ProSpend offers customisation as per client’s requirements, where purchase orders can be made optional for invoices.

Can a purchase order be amended after it is approved?

Yes, purchase orders can be amended by an administrator. Once the purchase order is approved, the PO is processed by an admin who can make the required changes.

Can we add a company logo on a PO PDF?

Yes, a customised company logo can be added to purchase orders.

What happens if an invoice is more than the purchase orders?

Variance can be set for purchase orders. If an invoice is more than the PO, it will be sent for approval again. Variance can be set as a percentage or as an amount.

What happens if there is no existing supplier for the PO?

The user can request for a supplier if they can’t find it. However, the accounts payable team needs to approve it before purchase orders can be submitted for approval.

One platform for all your business spend

Easily manage your spend, expenses, invoices, purchase orders and budgets all in one powerful solution.

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