One Unified Platform for spend management and proactive control

Expense Manager

AP Manager

  • AP Invoice Automation

    Hyper automated AP processing with OCR & AI and backed by fraud control

  • Purchase Orders

    Be proactive with spend management and create PO's before the spend happens

  • e-Invoicing

    Digital transformation of AP processing

  • Fraud Control

    Transform your accounts payable with control and confidence

Platform

Expense Manager - All features

Our feature rich platform is backed by a local team helping our customers with proactive spend management.  Our expense manager module is available on mobile and desktop

 

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Web Icons_Matching_CapabilitiesExpense claims 

  • green and white tick Amex, visa, mastercard with automatic claim creation
  • green and white tick Business card from Australian banks with automatic claim creation
  • green and white tick Fast, easy reimbursements from receipt capture
  • green and white tick Mileage claims with google maps and configured rates

Web Icons_Matching_CapabilitiesReceipt features

  • green and white tick OCR receipt scanning from mobile, email or upload to secure vault
  • green and white tick Smart receipt matching to expense transactions
  • green and white tick Receipt exception workflow or no receipt option
  • green and white tick Digital receipt feeds for travel and Uber

Web Icons_FBT_&_Tax_WizardsSplits & tax codes

  • green and white tick Dynamic split feature across multiple data points
  • green and white tick Save unlimited favourite splits for quick launch
  • green and white tick Configure GST codes with default rate, user defined or no GST
  • green and white tick International tax codes can be configured

Web Icons_Matching_CapabilitiesFBT Wizard

  • green and white tick Configurable FBT expense types
  • green and white tick Claim 50/50 or actual recipients on entertainment expenses
  • green and white tick Split expense option on entertainment expenses
  • green and white tick Saved 'groups' with list of recipients for the FBT allocation

Web Icons_Full_Implementation_ServiceOther features

  • green and white tick Move expense lines from one claim to a new claim
  • green and white tick Smart bulk update expenses in a claim
  • green and white tick Delegates for claim creation, changes and submission
  • green and white tick Custom spend limits with alerts or policy enforcement

Web Icons_Visible_InsightsCustomisable

  • green and white tick Configurable custom data fields by expense type
  • green and white tick Workflow and customisable reminder emails
  • green and white tick Expense policy limits by users
  • green and white tick Configurable user permissions

Web Icons_Full_Implementation_Service

All ProSpend modules come with the following features

Web Icons_Manage_The_Approval Approvals

 

Configure different approval workflows for different modules - Expense, purchase orders or invoices and by user

  • green and white tick Approvals on mobile and desktop
  • green and white tick Single or multi-step workflows
  • green and white tick Configurable approval limits
  • green and white tick Cost centre and category approval workflows
  • green and white tick Predefined approvers or any approver workflow options
  • green and white tick Purchase order approval workflows with check conditions
  • green and white tick Purchase order approval with Goods Receipt Acknowledgement
  • green and white tick Reject approval workflows
  • green and white tick Approver out-of-office workflow
  • green and white tick Approval by suppliers, expense type and projects

Web Icons_Manage_The_Approval User permissions

 

An extensive range of permissions can be easily configured by users and include:

  • green and white tick Categories & cost centres
  • green and white tick Reports
  • green and white tick View all and update some or all claims
  • green and white tick Multiple delegates
  • green and white tick Alerts for scanned bank mismatch
  • green and white tick Option to delete sensitive documents
  • green and white tick View all purchase orders
  • green and white tick Bill cycle import
  • green and white tick Administration for virtual cards
  • green and white tick System generated emails

Web Icons_Multi-entity_Configurations Multi-entity databases

 

ProSpend has been designed to handle multi-entity businesses all in the one database. You can manage spending across different entities with different configurations and with a consolidated view

  • green and white tick Locations/Categories/Countries
  • green and white tick Business Units
  • green and white tick Divisions
  • green and white tick Cost centres
  • green and white tick Projects
  • green and white tick Approvals
  • green and white tick Suppliers
  • green and white tick Purchase Order customisation

Web Icons_Complex_Is_Easy_For_Us Admin & Payer rights

 

Finance teams need visibility and flexibility to monitor and manage spend and make changes quickly to adapt to business needs.  ProSpend offers a range of features for these teams

  • green and white tick Payer rights to return and review
  • green and white tick Administrator rights for update, edit and maintain entire database
  • green and white tick Payer export & import data rights
  • green and white tick Operational dashboard
  • green and white tick Bulk close and view all PO's
  • green and white tick Bill cycle import and maintenance
  • green and white tick Administration for virtual cards
  • green and white tick ABA file creation and export
  • green and white tick Audit trail on all transactions on all modules and sensitive admin data
  • green and white tick Auditor access
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Start your automation journey with one or more of our flexible modules, and scale up as your needs grow.

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AP Manager

Automate all of your accounts payable processes and save time and money. Eliminate the costly problem of paper invoices, manual entry and slow approvals.  And backed by fraud control.

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Purchase Orders

Take your entire purchase process online and give your employees the ability to plan their spend. Integrate purchase orders with our invoice module for a complete purchase to pay platform

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Virtual Cards

Flexible, secure and instant issue virtual cards with spend limits. The dynamic financial tool that will give your team the spending power they need, with the control and visibility your company demands

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Budget Manager

No more hidden spreadsheets. Your people can see their budgets at the time of spend so they can make sensible and smart purchasing decisions

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Travel Manager

Reconcile travel with daily feeds and digital receipts. Digital travel receipts are sent directly to your travellers with expense matching and auto-coding.

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e-Invoicing

Fast-track your digital transformation and receive your supplier invoices digitally.  e-Invoices are the smarter way to increase efficiency and accuracy

One platform for all your business spend

Easily manage your spend, expenses, invoices, purchase orders and budgets all in one powerful expense management solution.

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