One Unified Platform for spend management and proactive control

Expense Manager

AP Manager

  • AP Invoice Automation

    Hyper automated AP processing with OCR & AI and backed by fraud control

  • Purchase Orders

    Be proactive with spend management and create PO's before the spend happens

  • e-Invoicing

    Digital transformation of AP processing

  • Fraud Control

    Transform your accounts payable with control and confidence

Platform

Purchase Orders - All features

Our feature rich platform is backed by a local team helping our customers with proactive spend management.

po header image

Web Icons_Matching_CapabilitiesPO Creation 

  • green and white tick Create PO's on desktop and mobile
  • green and white tick Copy previous PO's for quick creation
  • green and white tick Default company address for delivery or edit as required with delivery instructions
  • green and white tick Purchase Order approval workflows apply and can be limit based
  • green and white tick Supporting documents, like Quotes and T&C's can be attached and can be configured to be mandatory
  • green and white tick Option for auto-send of approved PO to supplier
  • green and white tick Import PO's from external systems with configuration options
  • green and white tick Create recurring PO's

Web Icons_Customisable_POsPO Customisation

 

ProSpend caters extensively for multi-entity databases and PO's can be customised by entity as follows:-

  • blue dot Different company logos can be displayed
  • blue dot Different terms and conditions can be displayed
  • blue dot Different notes can be displayed
  • blue dot Various PO formats can be configured
  • blue dot Different PO approval process can be configured
  • blue dot Purchase Order approval limit by entity

Web Icons_Matching_CapabilitiesSupplier management

  • green and white tick INTEGRATED SUPPLIER DATABASE WITH SYNC OPTIONS:
  • blue dot One-off update, import or ERP synchronisation
  • green and white tick SUPPLIER VERIFICATION WORKFLOW
  • blue dot New suppliers must be verified before purchase order can be processed
  • blue dot Role based permission for supplier maintenance

Web Icons_Visible_InsightsRule based coding

  • green and white tick AUTOMATIC POLICY CODING BY SUPPLIER:
  • blue dot General ledger coding
  • blue dot Approval workflow
  • blue dot Purchase Order mandatory
  • blue dot Category and/or cost centre

Web Icons_Matching_CapabilitiesPO Matching

 

ProSpend offers a powerful two way matching process with our AP Manager module.  When an invoice is received and the PO data is scanned the PO is smart matched.  The following features are available:

  • blue dot Matches on price
  • blue dot Copy over the PO coding to the Invoice
  • blue dot Side by side view to analyse variance
  • blue dot Qantity and keeps track of back orders
  • blue dot Auto coding or manual intervention for variances
  • blue dot When Invoice is matched to a recurring PO, the amount is auto-deducted on receipt of invoices and a running balance is visible at the user entry level or on reporting.

Web Icons_Matching_CapabilitiesOther features

  • green and white tick Workflow and customisable reminder emails
  • green and white tick Role based self approval option
  • green and white tick Open and closed PO maintenance options
po invoice integration (4)

ProSpend's Purchase Order module integrates with our AP Manager

LEARN MORE

Web Icons_Full_Implementation_Service

All ProSpend modules come with the following features

Web Icons_Manage_The_Approval Approvals

 

Configure different approval workflows for different modules - Expense, purchase orders or invoices and by user

  • green and white tick Approvals on mobile and desktop
  • green and white tick Single or multi-step workflows
  • green and white tick Configurable approval limits
  • green and white tick Cost centre and category approval workflows
  • green and white tick Predefined approvers or any approver workflow options
  • green and white tick Purchase order approval workflows with check conditions
  • green and white tick Purchase order approval with Goods Receipt Acknowledgement
  • green and white tick Reject approval workflows
  • green and white tick Approver out-of-office workflow
  • green and white tick Approval by suppliers, expense type and projects

Web Icons_Manage_The_Approval User permissions

 

An extensive range of permissions can be easily configured by users and include:

  • green and white tick Categories & cost centres
  • green and white tick Reports
  • green and white tick View all and update some or all claims
  • green and white tick Multiple delegates
  • green and white tick Alerts for scanned bank mismatch
  • green and white tick Option to delete sensitive documents
  • green and white tick View all purchase orders
  • green and white tick Bill cycle import
  • green and white tick Administration for virtual cards
  • green and white tick System generated emails

Web Icons_Multi-entity_Configurations Multi-entity databases

 

ProSpend has been designed to handle multi-entity businesses all in the one database. You can manage spending across different entities with different configurations and with a consolidated view

  • green and white tick Locations/Categories/Countries
  • green and white tick Business Units
  • green and white tick Divisions
  • green and white tick Cost centres
  • green and white tick Projects
  • green and white tick Approvals
  • green and white tick Suppliers
  • green and white tick Purchase Order customisation

Web Icons_Complex_Is_Easy_For_Us Admin & Payer rights

 

Finance teams need visibility and flexibility to monitor and manage spend and make changes quickly to adapt to business needs.  ProSpend offers a range of features for these teams

  • green and white tick Payer rights to return and review
  • green and white tick Administrator rights for update, edit and maintain entire database
  • green and white tick Payer export & import data rights
  • green and white tick Operational dashboard
  • green and white tick Bulk close and view all PO's
  • green and white tick Bill cycle import and maintenance
  • green and white tick Administration for virtual cards
  • green and white tick ABA file creation and export
  • green and white tick Audit trail on all transactions on all modules and sensitive admin data
  • green and white tick Auditor access
all modules circle icon 300 x 300-1

Start your automation journey with one or more of our flexible modules, and scale up as your needs grow

 

expense manager icon with rolled edges

 

Expense Manager

With Prospend's advanced expense manager, everyone in your organisation benefits from the speed, simplicity, efficiency and accuracy of an automated expense claim and reimbursement process

 
po module icon (1)

 

AP Manager

Automate all of your accounts payable processes and save time and money. Eliminate the costly problem of paper invoices, manual entry and slow approvals.  And backed by fraud control.

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Virtual Cards

Flexible, secure and instant issue virtual cards with spend limits. The dynamic financial tool that will give your team the spending power they need, with the control and visibility your company demands

budget module icon (1)

 

Budget Manager

No more hidden spreadsheets. Your people can see their budgets at the time of spend so they can make sensible and smart purchasing decisions

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Travel Manager

Reconcile travel with daily feeds and digital receipts. Digital travel receipts are sent directly to your travellers with expense matching and auto-coding.

einvoice icon (1)

 

e-Invoicing

Fast-track your digital transformation and receive your supplier invoices digitally.  Our secure e-Invoicing solution is the smarter way to increase efficiency and accuracy

One platform for all your business spend

Easily manage your spend, expenses, invoices, purchase orders and budgets all in one powerful expense management solution.

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