One Unified Platform for spend management and proactive control

Expense Manager

AP Manager

  • AP Invoice Automation

    Hyper automated AP processing with OCR & AI and backed by fraud control

  • Purchase Orders

    Be proactive with spend management and create PO's before the spend happens

  • e-Invoicing

    Digital transformation of AP processing

  • Fraud Control

    Transform your accounts payable with control and confidence

Platform

Travel Manager - All features

Our feature rich platform is backed by a local team helping our customers with proactive spend management.

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Web Icons_Matching_CapabilitiesDigital travel data 

  • green and white tick Daily trip data feeds from Travel Management Companies, includes:
  • blue dot Passenger name
  • blue dot Transaction Id - Booking #, PNR, Ticket #
  • blue dot Travel type - Air, Hotel, Car, Fee
  • blue dot Trip cost - Amount & GST,
  • blue dot Dates - Invoice, Booking, Trip
  • blue dot Itinerary
  • blue dot Debtor, Billing & Activity Codes
  • blue dot Reason for travel
  • green and white tick Travel feeds can be managed by bill cycles to match credit card periods, or on weekly, fortnightly and monthly set periods

Web Icons_Matching_CapabilitiesDigital Trip Receipts

  • green and white tick Trip receipts are created from the daily digital travel feed
  • green and white tick Trip receipts are matched automatically to the user's expense
  • green and white tick Receipt matching is available on credit card and virtual card transactions
  • green and white tick Enriched data from the daily feed auto-codes the expense transaction

Web Icons_Matching_CapabilitiesUber Trip Receipts

  • green and white tick Trip receipts are created from the daily digital Uber feed
  • green and white tick Trip receipts are matched automatically to the user's expense
  • green and white tick Receipt matching is available on credit card and virtual card transactions
  • green and white tick Enriched data from the daily feed auto-codes the expense transaction

Web Icons_Matching_CapabilitiesTravel claims

For companies using a consolidated travel card or 'on account' with their Travel Management Company, ProSpend can create travel claims for trip reconciliation.

  • green and white tick Travel claims created by traveller
  • blue dot Daily trip receipts and transaction/expense lines automatically created until the close of the bill cycle
  • blue dot Enriched travel data is auto populated
  • green and white tick Travel claims created for consolidated billing
  • blue dot Payment can be either on-account or a consolidated travel card
  • blue dot Daily trip receipts and transaction/expense lines automatically created until the close of the bill cycle
  • blue dot Enriched travel data is auto populated
  • green and white tick Travel claims are available to submit for approval at the close of the bill cycle
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Travel Manager is backed and integrated with our leading expense management module

From automatic claim creation, receipt matching, configurable approval workflows, on mobile and desktop.  Everyone in your organisation will benefit from the speed, simplicity, efficiency and accuracy of our automated expense claim process
 
However you pay for your travel - corporate, business, virtual cards or on-account. 
 
LEARN MORE

Web Icons_Full_Implementation_Service

All ProSpend modules come with the following features

Web Icons_Manage_The_Approval Approvals

 

Configure different approval workflows for different modules - Expense, purchase orders or invoices and by user

  • green and white tick Approvals on mobile and desktop
  • green and white tick Single or multi-step workflows
  • green and white tick Configurable approval limits
  • green and white tick Cost centre and category approval workflows
  • green and white tick Predefined approvers or any approver workflow options
  • green and white tick Purchase order approval workflows with check conditions
  • green and white tick Purchase order approval with Goods Receipt Acknowledgement
  • green and white tick Reject approval workflows
  • green and white tick Approver out-of-office workflow
  • green and white tick Approval by suppliers, expense type and projects

Web Icons_Manage_The_Approval User permissions

 

An extensive range of permissions can be easily configured by users and include:

  • green and white tick Categories & cost centres
  • green and white tick Reports
  • green and white tick View all and update some or all claims
  • green and white tick Multiple delegates
  • green and white tick Alerts for scanned bank mismatch
  • green and white tick Option to delete sensitive documents
  • green and white tick View all purchase orders
  • green and white tick Bill cycle import
  • green and white tick Administration for virtual cards
  • green and white tick System generated emails

Web Icons_Multi-entity_Configurations Multi-entity databases

 

ProSpend has been designed to handle multi-entity businesses all in the one database. You can manage spending across different entities with different configurations and with a consolidated view

  • green and white tick Locations/Categories/Countries
  • green and white tick Business Units
  • green and white tick Divisions
  • green and white tick Cost centres
  • green and white tick Projects
  • green and white tick Approvals
  • green and white tick Suppliers
  • green and white tick Purchase Order customisation

Web Icons_Complex_Is_Easy_For_Us Admin & Payer rights

 

Finance teams need visibility and flexibility to monitor and manage spend and make changes quickly to adapt to business needs.  ProSpend offers a range of features for these teams

  • green and white tick Payer rights to return and review
  • green and white tick Administrator rights for update, edit and maintain entire database
  • green and white tick Payer export & import data rights
  • green and white tick Operational dashboard
  • green and white tick Bulk close and view all PO's
  • green and white tick Bill cycle import and maintenance
  • green and white tick Administration for virtual cards
  • green and white tick ABA file creation and export
  • green and white tick Audit trail on all transactions on all modules and sensitive admin data
  • green and white tick Auditor access
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Start your automation journey with one or more of our flexible modules, and scale up as your needs grow

 

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Expense Manager

With Prospend's advanced expense manager, everyone in your organisation benefits from the speed, simplicity, efficiency and accuracy of an automated expense claim and reimbursement process

 
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AP Manager

Automate all of your accounts payable processes and save time and money. Eliminate the costly problem of paper invoices, manual entry and slow approvals.  And backed by fraud control.

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Purchase Orders

Take your entire purchase process online and give your employees the ability to plan their spend. Integrate purchase orders with our invoice module for a complete purchase to pay platform

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Virtual Cards

Flexible, secure and instant issue virtual cards with spend limits. The dynamic financial tool that will give your team the spending power they need, with control and visibility

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Budget Manager

No more hidden spreadsheets. Your people can see their budgets at the time of spend so they can make sensible and smart purchasing decisions

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e-Invoicing

Fast-track your digital transformation and receive your supplier invoices digitally.  Our secure e-Invoicing solution is the smarter way to increase efficiency and accuracy

One platform for all your business spend

Easily manage your spend, expenses, invoices, purchase orders and budgets all in one powerful expense management solution.

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