One Unified Platform for spend management and proactive control

Expense Manager

AP Manager

  • AP Invoice Automation

    Hyper automated AP processing with OCR & AI and backed by fraud control

  • Purchase Orders

    Be proactive with spend management and create PO's before the spend happens

  • e-Invoicing

    Digital transformation of AP processing

  • Fraud Control

    Transform your accounts payable with control and confidence

Platform

Virtual Cards - All features

ProSpend's Virtual Card module integrates with our leading Expense Manager module. Our feature rich platform is backed by a local team helping our customers with proactive spend management.

virtual cards

Web Icons_Matching_CapabilitiesVirtual card Issue 

  • green and white tick Virtual cards can be issued instantly
  • blue dot Card issuance can be with an approved user request, or
  • blue dot Card issuance can be by an Administrator
  • green and white tick ProSpend Virtual & Pro-Tem Virtual cards available
  • blue dot ProSpend cards are usually issued as an ongoing expense card
  • blue dot Pro-Tem cards are issued for a limited time and amount for one-off purchases
  • green and white tick ProSpend physical cards available

Web Icons_Customisable_POsVirtual card transactions

  • green and white tick Real-time receipt of virtual card transactions
  • green and white tick Auto-creation of expense claims for virtual card user
  • green and white tick Pay using Google and Apple Pay or online
  • green and white tick Receipts captured will be matched to transactions
  • green and white tick Dispute transactions workflow
  • green and white tick Transactions are protected by Visa, Apple Pay and Google Pay fraud systems

Web Icons_Matching_CapabilitiesVirtual card management

  • green and white tick Administrators are in full control of cards
  • blue dot Cards can be issued with flexible active status. i.e. years, months or for one-off time period
  • green and white tick Flexible spend limits
  • blue dot Lifetime, monthly, daily, transactional, merchant type, currency
  • green and white tick Cards can be cancelled, frozen or blocked instantly at any time
  • green and white tick Full reporting available on card transactions for reconciliation
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Virtual Cards are backed and integrated with our leading expense management module

From automatic claim creation, receipt matching, configurable approval workflows, on mobile and desktop.  Everyone in your organisation will benefit from the speed, simplicity, efficiency and accuracy of our automated expense claim process

Virtual Cards can be used alongside corporate cards and reimbursements.

LEARN MORE

Web Icons_Full_Implementation_Service

All ProSpend modules come with the following features

Web Icons_Manage_The_Approval Approvals

 

Configure different approval workflows for different modules - Expense, purchase orders or invoices and by user

  • green and white tick Approvals on mobile and desktop
  • green and white tick Single or multi-step workflows
  • green and white tick Configurable approval limits
  • green and white tick Cost centre and category approval workflows
  • green and white tick Predefined approvers or any approver workflow options
  • green and white tick Purchase order approval workflows with check conditions
  • green and white tick Purchase order approval with Goods Receipt Acknowledgement
  • green and white tick Reject approval workflows
  • green and white tick Approver out-of-office workflow
  • green and white tick Approval by suppliers, expense type and projects

Web Icons_Manage_The_Approval User permissions

 

An extensive range of permissions can be easily configured by users and include:

  • green and white tick Categories & cost centres
  • green and white tick Reports
  • green and white tick View all and update some or all claims
  • green and white tick Multiple delegates
  • green and white tick Alerts for scanned bank mismatch
  • green and white tick Option to delete sensitive documents
  • green and white tick View all purchase orders
  • green and white tick Bill cycle import
  • green and white tick Administration for virtual cards
  • green and white tick System generated emails

Web Icons_Multi-entity_Configurations Multi-entity databases

 

ProSpend has been designed to handle multi-entity businesses all in the one database. You can manage spending across different entities with different configurations and with a consolidated view

  • green and white tick Locations/Categories/Countries
  • green and white tick Business Units
  • green and white tick Divisions
  • green and white tick Cost centres
  • green and white tick Projects
  • green and white tick Approvals
  • green and white tick Suppliers
  • green and white tick Purchase Order customisation

Web Icons_Complex_Is_Easy_For_Us Admin & Payer rights

 

Finance teams need visibility and flexibility to monitor and manage spend and make changes quickly to adapt to business needs.  ProSpend offers a range of features for these teams

  • green and white tick Payer rights to return and review
  • green and white tick Administrator rights for update, edit and maintain entire database
  • green and white tick Payer export & import data rights
  • green and white tick Operational dashboard
  • green and white tick Bulk close and view all PO's
  • green and white tick Bill cycle import and maintenance
  • green and white tick Administration for virtual cards
  • green and white tick ABA file creation and export
  • green and white tick Audit trail on all transactions on all modules and sensitive admin data
  • green and white tick Auditor access
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Start your automation journey with one or more of our flexible modules, and scale up as your needs grow

 

expense manager icon with rolled edges

 

Expense Manager

With Prospend's advanced expense manager, everyone in your organisation benefits from the speed, simplicity, efficiency and accuracy of an automated expense claim and reimbursement process

 
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AP Manager

Automate all of your accounts payable processes and save time and money. Eliminate the costly problem of paper invoices, manual entry and slow approvals.  And backed by fraud control.

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Purchase Orders

Take your entire purchase process online and give your employees the ability to plan their spend. Integrate purchase orders with our invoice module for a complete purchase to pay platform

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Budget Manager

No more hidden spreadsheets. Your people can see their budgets at the time of spend so they can make sensible and smart purchasing decisions

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Travel Manager

Reconcile travel with daily feeds and digital receipts. Digital travel receipts are sent directly to your travellers with expense matching and auto-coding.

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e-Invoicing

Fast-track your digital transformation and receive your supplier invoices digitally.  Our secure e-Invoicing solution is the smarter way to increase efficiency and accuracy

One platform for all your business spend

Easily manage your spend, expenses, invoices, purchase orders and budgets all in one powerful expense management solution.

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