Product Update: More Flexibility in Multi-Currency Approvals

What’s Changing:

ProSpend has introduced a more accurate way to handle approval limits when multiple currencies are involved.

In Phase 1, we added a new Approval Limit Currency field to all approver profiles. This allows each approver’s limit to be associated with a specific currency, improving clarity and visibility across finance teams.

In Phase 2, ProSpend will convert approval limits into the claimant’s default currency at the time of approval and compare the converted value with the spend amount to determine whether approval is required.

There are no changes to the claim or invoice screens. The enhancement applies to the approval logic behind the scenes.

Why We’re Doing This:

In many organisations, approvers and claimants work in different currencies. Setting a specific approval limit currency for each approver and converting that limit using the ProSpend exchange rate on the spend date creates a consistent and reliable basis for validating approvals across multi-currency requirements.

This helps finance teams reduce manual checks and ensures approval behaviour is applied fairly and consistently.

What You Need to Do:

For Phase 1 (released in Nov 2025):
Admins should review and confirm the Approval Limit Currency assigned to each approver. You can do this by exporting your user list:

1. Log in as an admin
2. Go to Reports → Export Database → User Export
3. Review the “Approval Limit Currency” column
4. Make any necessary updates in the user profile settings

For Phase 2 (released in Dec 2025):
There is no action required for existing approvers. When adding new approvers, please continue assigning the correct approval limit currency.

What’s Next:

With both phases now live, multi-currency approvals in ProSpend are supported by clearer configuration and more accurate automatic validation. We will continue refining multi-currency workflows to further simplify approval logic and reduce manual effort for finance teams. 

If you have any questions or would like help reviewing your approval limits, your Customer Success Manager is always happy to assist.