One Unified Platform for spend management and proactive control

Expense Manager

AP Manager

Spend Control

Healthcare

Spend Management for Healthcare

Spend management built for Australian healthcare organisations

Get real-time control over healthcare spend across expenses, cards, purchase orders and invoices, with the approvals and audit trail your finance team needs.

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Trusted by ANZ finance teams

  • Friends School
  • Monash College
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  • Kempsey Adventist School
  • Macquarie University
  • Port Macquarie Adventist School
  • ProSpend Website Logo Carousel - Stakeholder Logos
  • University of Queensland

Why mid-market ANZ finance teams choose ProSpend

Mid-sized healthcare finance teams manage tight budgets, complex funding rules and constant audit pressure, often with lean teams. ProSpend brings spend control, approvals and audit evidence into one workflow so you can prevent risk before money leaves the organisation. 

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Approve spend before it happens
Route requests to the right approver automatically, with delegations and audit trails built in.

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Track every dollar by grant or program
Code spend to grants, programs, clinics or cost centres with consistent rules and reporting.

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One workflow for expenses, cards, POs and invoices
Replace fragmented tools and spreadsheets with a single system of record.

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Audit-ready evidence attached to every transaction
Keep receipts, approvals and notes linked to the spend record, not scattered across inboxes.

save time

Reduce reconciliation time and month-end drag
Capture spend data as it happens so close is faster and cleaner.

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Adoption that sticks for non-finance teams
Mobile and web experiences make submitting receipts and approvals quick for busy staff.

Common spend challenges in healthcare

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No visibility until month-end

Overspend is discovered after the fact, when it’s too late to fix.

Approvals trapped in email

Delays, inconsistent decisions and missing audit evidence.

Fragmented tools and spreadsheets

Receipts, POs and invoices live in different places, creating rework.

Card reconciliation takes forever

Missing receipts and unclear coding slow close and increase compliance risk.

Audit pressure with incomplete documentation

Evidence is scattered across folders, inboxes and paper trails.

Lean teams, constant change

New programs, sites and funding streams add workload without headcount.

Powerful Features

How ProSpend supports healthcare finance teams

  • Expenses and Reimbursements

  • Corporate and Virtual cards

  • Budgets and Commitments

  • Purchase Orders and AP Automation

  • Accounting and ERP integrations

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Expenses and reimbursements 

  • Mobile receipt capture with OCR
  • Coding to grants, programs and cost centres
  • Policy-based approvals aligned to healthcare governance
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Corporate and virtual cards 

  • Physical and virtual cards by program or department
  • Spend limits, merchant rules and expiry controls
  • Real-time transaction feeds with receipt prompts
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budget

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Budgets and commitments 

  • Budgets by grant, clinic, program or entity
  • Live committed vs actual spend, including purchase orders
  • Alerts before budgets are exceeded
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Purchase orders and accounts payable automation 

  • Purchase order creation with approval rules
  • OCR invoice capture and automated coding
  • Duplicate detection and matching support
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integrations

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Accounting and ERP integrations

Integrates with MYOB, Xero, TechOne, Sage, NetSuite and Business Central.



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checklist

Get the Healthcare Spend Controls Checklist

A quick self-check to assess whether your current spend processes are controlled, compliant and scalable across expenses, cards, purchase orders and accounts payable.

Download the Healthcare Spend Controls Checklist

customers

Over 1,000 customers trust us since 2015

ER Integration

Integrations with 30+ leading ANZ ERPs

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Dedicated implementation and local support

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MYOB Innovative App of the Year Finalist

FAQs

How long does it take to implement ProSpend?

Most healthcare organisations go live in 4 to 8 weeks, depending on scope. We connect to your accounting/ERP, configure entities and approval rules, and train teams without heavy IT involvement.

Does ProSpend support grant and program-based reporting?

Yes. Spend can be coded and tracked by grant, program, clinic, department or cost centre so you can see budget vs actuals with stronger control and accountability.

Which accounting systems does ProSpend integrate with?

ProSpend integrates with MYOB, Xero, TechOne, Sage, NetSuite and Business Central.

Is ProSpend easy for non-finance staff to use?

Yes. Staff submit receipts and requests via mobile or web, and approvers can action items quickly with clear policy guidance. Single Sign-On is supported.

How secure is our data?

ProSpend uses role-based access controls, encryption and full audit trails to support strong governance. Data handling aligns with Australian privacy requirements.

Ready to see it in action?

See ProSpend in action for healthcare

Get a tailored walkthrough of spend controls across expenses, cards, POs and AP, with visibility by grant, clinic and department.

Book a 20-Minute Demo
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