Approve spend before it happens
Route requests to the right approver automatically, with delegations and audit trails built in.
Track every dollar by grant or program
Code spend to grants, programs, clinics or cost centres with consistent rules and reporting.
One workflow for expenses, cards, POs and invoices
Replace fragmented tools and spreadsheets with a single system of record.
Audit-ready evidence attached to every transaction
Keep receipts, approvals and notes linked to the spend record, not scattered across inboxes.
Reduce reconciliation time and month-end drag
Capture spend data as it happens so close is faster and cleaner.
Adoption that sticks for non-finance teams
Mobile and web experiences make submitting receipts and approvals quick for busy staff.
Invoices entered once—no manual typing ever again
Our AI-powered invoice scanning and extraction instantly reads even the most complex invoice formats, automatically extracting and validating data. No templates or manual entry required, just clean, accurate invoice data flowing seamlessly into your workflows.
Our machine learning-powered engine has been trained on millions of supplier invoices delivering exceptional first-time accuracy.
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%201500px%204.png?width=1500&height=1000&name=ProSpend%20Human-In-The-Loop%20(HITL)%201500px%204.png "ProSpend Human-In-The-Loop (HITL) 1500px 4")
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Protect your business from double payments
Duplicate invoices don’t just lead to overpayments, they can seriously impact your cash flow.
ProSpend’s advanced technology automatically scans and compares every invoice, detecting duplicates before they’re processed.
If a duplicate is detected, it is flagged instantly, giving you confidence that every payment is accurate and justified.
Invoice coding that eliminates errors instantly
Ensure fast and error-free processing with ProSpend's configurable coding. Each invoice is automatically verified against your your guidelines, with supplier matching, coding rules applied, PO matching, and approval rules enforced. This automation reduces errors and accelerates processing times.
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We have found ProSpend to be a significantly more efficient and effective approach to our purchasing and expense processing and has proven to be well worth the investment.
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We highly recommend ProSpend as an outstanding Accounts Payable (AP) solution. We believe it is an excellent choice for any organisation seeking a streamlined and efficient AP process.
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With ProSpend our managers have better visibility and control along all the steps of the invoice entry, approval and payment process and their year to date spend against budget, with no need to wait for EOM reports.
ProSpend's PO and invoice module matched our needs perfectly. It helped users create POs, route them through the approval process, and automatically match approved POs to incoming invoices. With ProSpend, we cut AP invoice processing time by 50%.
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Integrated database
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Supplier maintenance
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Trading term options
Keep your suppliers in sync
Minimise errors and inconsistencies by maintaining a single source of truth for supplier details.
The database can be maintained easily through a one-off update, import or synchronisation with a range of ERPs.
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Highly configurable options for suppliers
Get full control by AP for supplier maintenance, including:
- Invoice delivery method
- Auto coding - cost centre and g/l code
- Data extraction options
- Payment terms
- Approval workflow
- Currency
- PO Matching
Pay suppliers on your terms
Configure how you want to pay. On scanning the invoice into ProSpend our software will use your preferred configured supplier due date.
"I believe it is an excellent choice for any organisation seeking a streamlined and efficient AP process."
“The expensemanager (now ProSpend) invoice module has automated our accounts payable process. As a result we have saved hard dollars in printing, filing, storage and man-hours. ”
"We’ve reduced the time to process a supplier invoice approval and payment by a number of days, it’s visible to everyone and now paper-free."
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"We’ve reduced the time to process a supplier invoice approval and payment by a number of days, it’s visible to everyone and now paper-free." - Jamie Hughes
“The expensemanager (now ProSpend) invoice module has automated our accounts payable process. As a result we have saved hard dollars in printing, filing, storage and man-hours. ” - Gavin Finn
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"I believe it is an excellent choice for any organisation seeking a streamlined and efficient AP process." Danny Nassif
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Expenses and Reimbursements
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Corporate and Virtual cards
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Budgets and Commitments
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Purchase Orders and AP Automation
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Accounting and ERP integrations
Expenses and reimbursements
- Mobile receipt capture with OCR
- Coding to grants, programs and cost centres
- Policy-based approvals aligned to healthcare governance
Corporate and virtual cards
- Physical and virtual cards by program or department
- Spend limits, merchant rules and expiry controls
- Real-time transaction feeds with receipt prompts
Budgets and commitments
- Budgets by grant, clinic, program or entity
- Live committed vs actual spend, including purchase orders
- Alerts before budgets are exceeded
Purchase orders and accounts payable automation
- Purchase order creation with approval rules
- OCR invoice capture and automated coding
- Duplicate detection and matching support
Accounting and ERP integrations
Integrates with MYOB, Xero, TechOne, Sage, NetSuite and Business Central.
Over 1,000 customers trust us since 2015
Integrations with 30+ leading ANZ ERPs
Dedicated implementation and local support
MYOB Innovative App of the Year Finalist
