Expense management simplified

With ProSpend's advanced expense tracking software, everyone in your organisation benefits from the speed, simplicity, efficiency and accuracy of an automated expense claim and reimbursement process.

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Expenses on auto-pilot

No data entry, receipt matching and auto coding puts your expense claims on auto pilot

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Loved by users

We make it super easy for users to complete their expense reports on time with claims that build themselves, automatic expense coding and mapping, policy prompts and email reminders.

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Reduce operational costs

Time, money, and energy are wasted when working with manual processes. ProSpend's automated expense management software streamlines every step of the expense reporting process to dramatically reduce processing costs.

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Trusted by finance

With a fully automated workflow, high visibility and finance system integration, your finance teams can stay focused on their core tasks and not the tiresome task of chasing and paying expense claims.

EACH STEP IS AUTOMATED

Built for smarter spend control

Built for any expense management process and with in-built business rules that automate compliance, approvals and FBT management.

Expense reimbursements are managed with incredible ease and mobility.

All cards

All Cards

Corporate, business and personal cards

Daily feeds for corporate cards, uploads for business cards and personal card import option.

Coding & matching

Coding & Matching

Eliminate coding confusion

Every time an employee spends, the transaction data flows in and builds hands-free expense claims with smart mapping automatically coding to your chart of accounts and smart matching of receipts.

Record any number of custom fields like descriptions, searchable projects, mandatory job codes and more with customisable employee prompts so there is no confusion or missing business-critical data.

Split feature

Split Feature

Split Feature

Employees can split expense amounts across all dimensions or launch their favourite saved splits.

 

GST/FBT wizards

GST FBT Wizards

GST/FBT Wizards

Configurable FBT and tax wizards handle all options for Australia, New Zealand and globally.

Track FBT for 50/50 or actual method and configurable GST edit options for expense types.

Approvals

Approvals Expenses

Approvals

Configure multiple approval workflows based on dimensions like country level, division, cost centre, supplier, multi-step limits and more.

Workflows are limitless and flexible, so they can be changed as your organisation’s business rules change.

On desktop and mobile.

Receipt exceptions

Receipt Exceptions

Receipt policy compliance

Employees are prompted to snap a receipt, with mandatory data captured with OCR technology.

Manage receipt exceptions with user prompts and configurable exception approval workflows.

All Cards

Corporate, business and personal cards

Daily feeds for corporate cards, uploads for business cards and personal card import option.

Coding & Matching

Eliminate coding confusion

Every time an employee spends, the transaction data flows in and builds hands-free expense claims with smart mapping automatically coding to your chart of accounts and smart matching of receipts.

Record any number of custom fields like descriptions, searchable projects, mandatory job codes and more with customisable employee prompts so there is no confusion or missing business-critical data.

Split Feature

Split Feature

Employees can split expense amounts across all dimensions or launch their favourite saved splits.

 

GST FBT Wizards

GST/FBT Wizards

Configurable FBT and tax wizards handle all options for Australia, New Zealand and globally.

Track FBT for 50/50 or actual method and configurable GST edit options for expense types.

Approvals Expenses

Approvals

Configure multiple approval workflows based on dimensions like country level, division, cost centre, supplier, multi-step limits and more.

Workflows are limitless and flexible, so they can be changed as your organisation’s business rules change.

On desktop and mobile.

Receipt Exceptions

Receipt policy compliance

Employees are prompted to snap a receipt, with mandatory data captured with OCR technology.

Manage receipt exceptions with user prompts and configurable exception approval workflows.

CREDIT CARD MANAGEMENT

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Your employees will save hours each month

ProSpend's credit card module leads the market in managing and automating the credit card creation and reconciliation process for companies.   

By automating each step of the process and with no data entry and receipt matching, errors and mistakes are eliminated with our intelligent auto-coding technology.

 With our local supplier status, we have the expertise and knowledge of the different card and bank feeds available in Australia.

 

 

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All card types, all card providers

ProSpend integrates with all major Credit Card issuers for Corporate credit card management.

For companies that do not have ‘corporate’ cards, we offer a Business Card upload module with a smart coding function.

Users can import their Personal credit card statements directly into a cash claim instead of manually creating expense lines.



 

Daily data feeds

ProSpend receives daily automatic data feeds from all the major credit card platforms and routes the expense lines to each cardholder’s statement, which is automatically created.

Automatic coding

As soon as a transaction is made, the expense line is automatically coded to the correct chart of accounts, eliminating coding confusion or errors.

Smart receipt matching

Using our smart receipt matching technology, ProSpend automatically pairs receipts to their correct credit card purchase.

Manage bill cycles

Powerful configurations for managing bill cycles is available in ProSpend.  

With options to create weekly, fortnightly or monthly statements companies have the flexibility to manage credit card creation and approvals

MOBILE BUSINESS TOOLS

Expense management on the mobile

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Card and Reimbursements

Edit, create and submit for approval

Mapping

Receipt Capture

Snap a receipt and let our OCR technology auto fill 

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Mileage Claims

Mileage claim creation with google maps 

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Approvals On the Go

Approve or reject claims anywhere, anytime

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Visible Budgets

See budgets in real time at the time of expense tracking 

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FBT & Split Feature

Custom fields, guest allocation and split functionality 

ProSpend Expenses Mobile
CASE STUDY

NSWNMA tell how they totally automated their expense process

"expensemanager (now ProSpend) was able to totally automate reimbursements for our staff for fuel expenditure, corporate and personal expenses. This reduced hours and frustration for our staff with keeping receipts and filling out forms", Scott Altman, CFO

READ THE FULL CASE STUDY
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PAYER AND ADMIN CONTROLS

Built for modern finance teams

ProSpend's expense management platform helps reduce manual data entry and the tiresome task of chasing claims for your finance staff. Cut time and costs immediately whilst integrating with leading accounting software/ERP systems including MYOB, Xero & Reckon.

Payer Rights

Payer Rights

Payer Rights

Even with all the best intentions for correct coding and approvals, finance teams can be the 'last check' with payer rights to return and review.

Administrator Rights

Administrator Rights

Administrator Rights

ProSpend is a highly configurable system with in-built capabilities for single, multi-entity and multi-country.  

Administrators have full functionality to adapt and scale their ProSpend platform as their use cases and business needs evolve or change.

 

Reporting

Reporting

Reporting

ProSpend offers a full reporting suite, including FBT reporting and an operational dashboard for payers and admin to measure and track spend process performance.

Audit Trail

Audit trail

Audit trail

History of critical expense data changes.

Integrations

Integrations

Automate accounting to save hours

ProSpend offers an unparalleled set of integration options to fit your accounting needs.

Import and export your accounting data with our direct ERP integrations or ERP CSV transfer.

 

Payer Rights

Payer Rights

Even with all the best intentions for correct coding and approvals, finance teams can be the 'last check' with payer rights to return and review.

Administrator Rights

Administrator Rights

ProSpend is a highly configurable system with in-built capabilities for single, multi-entity and multi-country.  

Administrators have full functionality to adapt and scale their ProSpend platform as their use cases and business needs evolve or change.

 

Reporting

Reporting

ProSpend offers a full reporting suite, including FBT reporting and an operational dashboard for payers and admin to measure and track spend process performance.

Audit trail

Audit trail

History of critical expense data changes.

Integrations

Automate accounting to save hours

ProSpend offers an unparalleled set of integration options to fit your accounting needs.

Import and export your accounting data with our direct ERP integrations or ERP CSV transfer.

 

Need clarification?

FAQ

What is expense management?

Why is expense management important?

What is the process of expense management?

Does this work for reimbursement and card claims?

Where is our data hosted?

Can approvers and managers work remotely?

Can users only create an expense for their cost centre?

Our software allows you to give permissions to your users to allow them to submit claims for expense types available to a set of cost centres.

Can you submit claims on mobile?

With the ability to perform expense management on your mobile through OCR technology, you can snap pictures of receipts as well as create reports – all on the go!

Can we have our spend policy enforced?

One platform for all your business spend

Easily manage your spend, expenses, invoices, purchase orders and budgets all in one powerful expense management solution.

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