Expense management simplified

With ProSpend everyone in your organisation benefits from the speed, simplicity, efficiency and accuracy of an automated expense claim and reimbursement process.

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Expenses on auto-pilot

No data entry, receipt matching and auto coding puts your expense claims on auto pilot

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Loved by users

We make it super easy for users to get their expense management reports done and on time with claims that build themselves, automatic expense coding and mapping, policy prompts and email reminders.

Reduce operational costs

Time, money, and energy are wasted when working with manual processes. ProSpend introduces innovative automation to every step of the expense claim process to dramatically reduce processing costs.

Trusted by finance

With a fully automated workflow, high visibiliy and finance system integration your finance teams can stay focused on their core tasks and not the tiresome task of chasing and paying expense claims.

EACH STEP IS AUTOMATED

Built for smarter spend control

Built for any expense management process and with in-built business rules that automate compliance, approvals and FBT management.

Expense reimbursements are managed with incredible ease and mobility.

All cards

All Cards

Corporate, business and personal cards

Daily feeds for corporate cards, uploads for business cards and personal card import option.

Coding & matching

Coding & Matching

Eliminate coding confusion

Every time an employee spends, the transaction data flows in and builds hands free expense claims with smart mapping automatically coding to your chart of accounts and smart matching of receipts.

Record any number of custom fields like descriptions, searchable projects, mandatory job codes and more with customisable employee prompts so there is no confusion or missing business critical data.

Split feature

Split Feature

Split Feature

Employees can split expense amounts across all dimensions or launch their favourite saved splits.

GST/FBT wizards

GST FBT Wizards

GST/FBT Wizards

Configurable FBT and tax wizards handle all options for Australia, New Zealand and globally.

Track FBT for 50/50 or actual method and configurable GST edit options for expense types.

Approvals

Approvals Expenses

Approvals

Configure multiple approval workflows based on dimensions like country level, division, cost centre, supplier, multi-step limits and more.

Workflows are limitless and flexible so they can be changed as your organisation’s business rules change.

On desktop and mobile.

Receipt exceptions

Receipt Exceptions

Receipt policy compliance

Employees are prompted to snap a receipt, with mandatory data captured with OCR technology.

Manage receipt exceptions with user prompts and configurable exception approval workflows.

All Cards

Corporate, business and personal cards

Daily feeds for corporate cards, uploads for business cards and personal card import option.

Coding & Matching

Eliminate coding confusion

Every time an employee spends, the transaction data flows in and builds hands free expense claims with smart mapping automatically coding to your chart of accounts and smart matching of receipts.

Record any number of custom fields like descriptions, searchable projects, mandatory job codes and more with customisable employee prompts so there is no confusion or missing business critical data.

Split Feature

Split Feature

Employees can split expense amounts across all dimensions or launch their favourite saved splits.

GST FBT Wizards

GST/FBT Wizards

Configurable FBT and tax wizards handle all options for Australia, New Zealand and globally.

Track FBT for 50/50 or actual method and configurable GST edit options for expense types.

Approvals Expenses

Approvals

Configure multiple approval workflows based on dimensions like country level, division, cost centre, supplier, multi-step limits and more.

Workflows are limitless and flexible so they can be changed as your organisation’s business rules change.

On desktop and mobile.

Receipt Exceptions

Receipt policy compliance

Employees are prompted to snap a receipt, with mandatory data captured with OCR technology.

Manage receipt exceptions with user prompts and configurable exception approval workflows.

CREDIT CARD MANAGEMENT

Your employees will save hours each month

ProSpend's credit card module leads the market in managing and automating the credit card creation and reconciliation process for companies.

By automating each step of the process and with no data entry and receipt matching, errors and mistakes are eliminated with our intelligent auto coding technology.

With our local supplier status we have the expertise and knowledge of the different card and bank feeds available in Australia.

ProSpend integrates with all of the major Credit Card issuers for Corporate credit card management.

For companies that do not have ‘corporate’ cards, we offer a Business Card upload module with a smart coding function.

Users have the option of importing their Personal credit card statement directly into a cash claim instead of manually creating expense lines.

CASE STUDY

NSWNMA tell how they totally automated their expense process

"expensemanager (now ProSpend) was able to totally automate reimbursements for our staff for fuel expenditure, corporate and personal expenses. This reduced hours and frustration for our staff with keeping receipts and filling out forms" , Scott Altman, CFO

READ THE FULL CASE STUDY

PAYER AND ADMIN CONTROLS

Built for modern finance teams

Reduce manual data entry and the tiresome task of chasing claims for your finance staff. Cut time and costs immediately whilst integrating with leading ERP systems including MYOB, Xero & Reckon.

Payer Rights

Payer Rights

Payer Rights

Even with all the best intentions for correct coding and approvals, finance teams can be the 'last check' with payer rights to return and review.

Administrator Rights

Administrator Rights

Administrator Rights

ProSpend is a a highly configurable system wth in-built capabilities for single, multi-entity and multi-country.

Administrators have full functionality to adapt and scale their ProSpend platform as their use-cases and business needs evolve or change.

Reporting

Reporting

Reporting

ProSpend offers a full reporting suite including FBT reporting and an operational dashboard for payers and admin to measure and track spend process performance.

Audit Trail

Audit trail

Audit trail

History of critical expense data changes.

Integrations

Integrations

Automate accounting to save hours

ProSpend offers an unparalleled set of integration options to fit your accounting needs.

Import and export your accounting data with our direct ERP integrations or ERP CSV transfer.

Payer Rights

Payer Rights

Even with all the best intentions for correct coding and approvals, finance teams can be the 'last check' with payer rights to return and review.

Administrator Rights

Administrator Rights

ProSpend is a a highly configurable system wth in-built capabilities for single, multi-entity and multi-country.

Administrators have full functionality to adapt and scale their ProSpend platform as their use-cases and business needs evolve or change.

Reporting

Reporting

ProSpend offers a full reporting suite including FBT reporting and an operational dashboard for payers and admin to measure and track spend process performance.

Audit trail

Audit trail

History of critical expense data changes.

Integrations

Automate accounting to save hours

ProSpend offers an unparalleled set of integration options to fit your accounting needs.

Import and export your accounting data with our direct ERP integrations or ERP CSV transfer.

Expense management refers to the systems deployed by a business to process, pay, and audit employee-initiated expenses. These expenses will include, but are not limited to, expenses incurred for travel and entertainment.

Expense management establishes control over employee spending so you can maintain accurate financial records and make data-driven business decisions in the future

The expense management process follows a sequence of employees making claims for reimbursement and accounting for expenses they have incurred. When done efficiently, the expense management process offers key business insights into business spending and helps to control the expenses incurred

Yes, our software works for all claim types including mileage and travel claims.

The data in expense management tool is stored with Amazon Web Services data centres hosted in Australia.

Our software is cloud based, meaning you can work anywhere, anytime.

Our software allows you to give permissions to your users to allow them to submit claims for expense types available to a set of cost centres.

With the ability to perform expense management on your mobile through OCR technology, you can snap pictures of receipts as well as create reports – all on the go!

Yes, the users can be promoted of your policy when they are creating a claim.