Expense management simplified
With ProSpend's advanced expense tracking software, everyone in your organisation benefits from the speed, simplicity, efficiency and accuracy of an automated expense claim and reimbursement process.

Expenses on auto-pilot
No data entry, receipt matching and auto coding puts your expense claims on auto pilot

Loved by users
We make it super easy for users to complete their expense reports on time with claims that build themselves, automatic expense coding and mapping, policy prompts and email reminders.
Reduce operational costs
Time, money, and energy are wasted when working with manual processes. ProSpend's automated expense management software streamlines every step of the expense reporting process to dramatically reduce processing costs.
Trusted by finance
With a fully automated workflow, high visibility and finance system integration, your finance teams can stay focused on their core tasks and not the tiresome task of chasing and paying expense claims.
Built for smarter spend control
Built for any expense management process and with in-built business rules that automate compliance, approvals and FBT management.
Expense reimbursements are managed with incredible ease and mobility.
All cards

Corporate, business and personal cards
Daily feeds for corporate cards, uploads for business cards and personal card import option.
Coding & matching

Eliminate coding confusion
Every time an employee spends, the transaction data flows in and builds hands-free expense claims with smart mapping automatically coding to your chart of accounts and smart matching of receipts.
Record any number of custom fields like descriptions, searchable projects, mandatory job codes and more with customisable employee prompts so there is no confusion or missing business-critical data.
Split feature

Split Feature
Employees can split expense amounts across all dimensions or launch their favourite saved splits.
GST/FBT wizards

GST/FBT Wizards
Configurable FBT and tax wizards handle all options for Australia, New Zealand and globally.
Track FBT for 50/50 or actual method and configurable GST edit options for expense types.
Approvals

Approvals
Configure multiple approval workflows based on dimensions like country level, division, cost centre, supplier, multi-step limits and more.
Workflows are limitless and flexible, so they can be changed as your organisation’s business rules change.
On desktop and mobile.
Receipt exceptions

Receipt policy compliance
Employees are prompted to snap a receipt, with mandatory data captured with OCR technology.
Manage receipt exceptions with user prompts and configurable exception approval workflows.

Corporate, business and personal cards
Daily feeds for corporate cards, uploads for business cards and personal card import option.

Eliminate coding confusion
Every time an employee spends, the transaction data flows in and builds hands-free expense claims with smart mapping automatically coding to your chart of accounts and smart matching of receipts.
Record any number of custom fields like descriptions, searchable projects, mandatory job codes and more with customisable employee prompts so there is no confusion or missing business-critical data.

Split Feature
Employees can split expense amounts across all dimensions or launch their favourite saved splits.

GST/FBT Wizards
Configurable FBT and tax wizards handle all options for Australia, New Zealand and globally.
Track FBT for 50/50 or actual method and configurable GST edit options for expense types.

Approvals
Configure multiple approval workflows based on dimensions like country level, division, cost centre, supplier, multi-step limits and more.
Workflows are limitless and flexible, so they can be changed as your organisation’s business rules change.
On desktop and mobile.

Receipt policy compliance
Employees are prompted to snap a receipt, with mandatory data captured with OCR technology.
Manage receipt exceptions with user prompts and configurable exception approval workflows.
Your employees will save hours each month
ProSpend's credit card module leads the market in managing and automating the credit card creation and reconciliation process for companies.
By automating each step of the process and with no data entry and receipt matching, errors and mistakes are eliminated with our intelligent auto-coding technology.
With our local supplier status, we have the expertise and knowledge of the different card and bank feeds available in Australia.
All card types, all card providers
ProSpend integrates with all major Credit Card issuers for Corporate credit card management.
For companies that do not have ‘corporate’ cards, we offer a Business Card upload module with a smart coding function.
Users can import their Personal credit card statements directly into a cash claim instead of manually creating expense lines.
Daily data feeds
ProSpend receives daily automatic data feeds from all the major credit card platforms and routes the expense lines to each cardholder’s statement, which is automatically created.
Automatic coding
As soon as a transaction is made, the expense line is automatically coded to the correct chart of accounts, eliminating coding confusion or errors.
Smart receipt matching
Using our smart receipt matching technology, ProSpend automatically pairs receipts to their correct credit card purchase.
Manage bill cycles
Powerful configurations for managing bill cycles is available in ProSpend.
With options to create weekly, fortnightly or monthly statements companies have the flexibility to manage credit card creation and approvals
Expense management on the mobile

Card and Reimbursements
Edit, create and submit for approval
Receipt Capture
Snap a receipt and let our OCR technology auto fill

Mileage Claims
Mileage claim creation with google maps
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Approvals On the Go
Approve or reject claims anywhere, anytime
Visible Budgets
See budgets in real time at the time of expense tracking

FBT & Split Feature
Custom fields, guest allocation and split functionality

NSWNMA tell how they totally automated their expense process
"expensemanager (now ProSpend) was able to totally automate reimbursements for our staff for fuel expenditure, corporate and personal expenses. This reduced hours and frustration for our staff with keeping receipts and filling out forms", Scott Altman, CFO
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Built for modern finance teams
Payer Rights

Payer Rights
Even with all the best intentions for correct coding and approvals, finance teams can be the 'last check' with payer rights to return and review.
Administrator Rights

Administrator Rights
ProSpend is a highly configurable system with in-built capabilities for single, multi-entity and multi-country.
Administrators have full functionality to adapt and scale their ProSpend platform as their use cases and business needs evolve or change.
Reporting

Reporting
ProSpend offers a full reporting suite, including FBT reporting and an operational dashboard for payers and admin to measure and track spend process performance.
Audit Trail

Audit trail
History of critical expense data changes.
Integrations

Automate accounting to save hours
ProSpend offers an unparalleled set of integration options to fit your accounting needs.
Import and export your accounting data with our direct ERP integrations or ERP CSV transfer.

Payer Rights
Even with all the best intentions for correct coding and approvals, finance teams can be the 'last check' with payer rights to return and review.

Administrator Rights
ProSpend is a highly configurable system with in-built capabilities for single, multi-entity and multi-country.
Administrators have full functionality to adapt and scale their ProSpend platform as their use cases and business needs evolve or change.

Reporting
ProSpend offers a full reporting suite, including FBT reporting and an operational dashboard for payers and admin to measure and track spend process performance.

Audit trail
History of critical expense data changes.

Automate accounting to save hours
ProSpend offers an unparalleled set of integration options to fit your accounting needs.
Import and export your accounting data with our direct ERP integrations or ERP CSV transfer.
FAQ
What is expense management?
Expense management refers to the systems deployed by a business to process, pay, and audit employee-initiated expenses. These expenses will include but are not limited to, expenses incurred for travel and entertainment.
Why is expense management important?
Expense management establishes control over employee spending and payroll processes so you can maintain accurate financial records and make data-driven business decisions in the future.
What is the process of expense management?
The expense management process follows a sequence of employees making claims for reimbursement and accounting for expenses they have incurred. When done efficiently, the expense management process offers key business insights into business spending and helps control expenses.
Does this work for reimbursement and card claims?
Yes, our software works for all claim types including mileage and travel claims.
Where is our data hosted?
The data in ProSpend's expense management tool is stored with Amazon Web Services data centres hosted in Australia.
Can approvers and managers work remotely?
Our software is cloud-based, meaning you can work anywhere, anytime.
Can users only create an expense for their cost centre?
Our software allows you to give permissions to your users to allow them to submit claims for expense types available to a set of cost centres.
Can you submit claims on mobile?
With the ability to perform expense management on your mobile through OCR technology, you can snap pictures of receipts as well as create reports – all on the go!
Can we have our spend policy enforced?
Yes, the users can be promoted of your policy when they are creating a claim.
One platform for all your business spend
Easily manage your spend, expenses, invoices, purchase orders and budgets all in one powerful expense management solution.