One Unified Platform for spend management and proactive control

Expense Manager

AP Manager

SAP Integration

ProSpend has an easy standard integration file for SAP which you can run periodically to upload our data to eliminate the need to re-key any data.

Our standard integration file enables you to transfer both journal and bills with an easy link and reference back to ProSpend to view our complete audit history, approval steps along with copies of both receipts and invoices.

sap header image

Integration Quality


Enhances SAP functionality

Enhances SAP functionality with a mobile app, OCR scanning, reporting on budgets, tracking spend and approval workflows.


Credit card reconciliations

Push credit card transactions through to SAP as journals with all the coding details entered in ProSpend.


Direct links

Direct links back to ProSpend are included in the export file for a direct link back to view receipts, invoices, expense details and audit history.


Purchase orders

Enter purchase orders in ProSpend and match them with invoices before invoices get exported and paid out of SAP.


Invoice automation

Harness ProSpend's powerful scanning and approval workflows to ensure only valid invoices are loaded into SAP for payment.


No manipulation

With ProSpend standard export files, no manipulation is required before they can be imported into SAP.


Need clarification?

Is there an additional fee for the integrations?

The standard export file is included in the standard implementation cost. However, if the file needs to be customised, there would a be a charge.

Who is involved in setting up the integration?

Because we have built the standard export files, there is not much involvement from third parties, such as re-sellers, unless a customisation is required.

How many resources would I require to get the integration setup?

There is nothing that the client needs to do as we have a standard file built and even if a customisation is required, we will work with your re-seller.

Can I view the receipts and invoices from within SAP?

We provide a hyperlink back to the transaction in ProSpend so the user just needs to click on them or copy/paste them into a browser to view the full transaction details including the receipt or invoice, transaction details, audit history and linked purchase orders.

Can the journals or the bills be edited once they are exported to SAP?

In most cases, the bills and the journals are exported as drafts, so the users can edit them before posting or releasing. However, all claims are released by the accounts payable team in ProSpend prior to being sent to SAP where they have the option to make changes to ensure data consistency.

Do I need to manipulate the export file before importing it into SAP?

No, our “ready-to-import” files can be imported into SAP without any interventions or manipulations.


One platform for all your business spend

Easily manage your spend, expenses, invoices, purchase orders and budgets all in one powerful solution.