5 Spend Management Platforms for ANZ Mid-Market (2026)

TL;DR

Mid-market finance teams in Australia and New Zealand usually hit the same wall: invoices in one tool, expenses in another, cards somewhere else, and reporting held together with spreadsheets. This guide compares five spend management platforms that are commonly evaluated in ANZ in 2026, with clear best-fit scenarios.

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What is a spend management platform? (Atomic definition)

A spend management platform is software that helps finance teams control business spend end to end, across invoices (AP), expenses, corporate cards and, in many cases, purchase orders and budgets, with approvals, audit trails and reporting in one place.

Who this guide is for

This is for CFOs, CROs, finance leaders and finance managers in ANZ mid-market organisations (roughly 50 to 500 employees) who need tighter controls without enterprise complexity, including:

• Multi-entity groups that need clean reporting by entity, department and project.
• Franchises and distributed teams that need real-time visibility and consistent policy.
• Finance teams that want to cut manual AP and expense admin and reduce surprises at month-end.

Why mid-market teams in ANZ switch to spend management

Managing invoices, expenses and cards across separate tools creates three predictable problems.

1. No single view of spend
   You cannot control what you cannot see. Split systems create reporting gaps and slower decisions.
2. Manual admin becomes the bottleneck
   Approvals help, but the real time drain is often capture, coding, matching, exceptions and reconciliation.
3. Compliance and audit pressure increases
   As volume grows, you need consistent GST handling, strong audit trails and clearer controls for FBT-sensitive categories like entertainment.

How we assessed the platforms (methodology)

We compared tools against what typically drives outcomes for ANZ mid-market teams:

• Coverage: invoices (AP), expenses, cards, purchase orders, budgets.
• Controls: approvals, policy, spend limits, real-time visibility, audit trail.
• Automation: capture, extraction, matching, coding support, exceptions.
• ERP fit: how well it works with common ANZ stacks and multi-entity requirements.
• Local delivery: onboarding and support that match ANZ working hours.

Quick picks by scenario

• Best unified platform for ANZ mid-market spend: ProSpend. (prospend.com)
• Best for global payouts and FX with cards: Airwallex. 
• Best for card-first control with Xero and MYOB: Weel.
• Best for simple prepaid cards in smaller teams: Budgetly (best for simpler needs).
• Best for expense claims and mileage workflows: Webexpenses. (Webexpenses)

The 5 best spend management platforms for ANZ mid-market businesses (2026)

1) ProSpend, unified spend control built for ANZ mid-market complexity

Best for: ANZ mid-market teams managing invoices, expenses, cards, purchase orders and budgets in one platform.

ProSpend is an Australian-built spend management platform designed for mid-market ANZ finance teams. It brings Expenses, Accounts Payable, Virtual Cards, Purchase Orders and Budgets into one connected workflow, so your team can stop juggling systems and start controlling spend in real time.

Key features

• All-in-one platform: Invoices, expenses, purchase orders, budgets and cards in one place. 
• ERP integrations: Integrates with Xero, MYOB, NetSuite, TechnologyOne and a broader ANZ ERP landscape. The full set of integrations is here.
• Compliance support: Built to simplify GST workflows and improve audit readiness, with tooling for FBT tracking and reporting. 
• Real-time spend visibility: Reporting across entities, departments, projects and categories. 
• Fraud and validation controls: Designed to reduce risk before payment leaves the business.
• Local support: Onboarding and support aligned to ANZ working hours.

Pros

• Unified platform that reduces tool sprawl and reconciliation effort.
• Built for ANZ finance workflows, including multi-entity reporting and local support. 
• Strong coverage across invoices, expenses, cards, POs and budgets.

Cons

• Smaller global footprint than some international enterprise platforms.

Best for companies: 50 to 500 employee ANZ businesses that need unified business spend control without enterprise overhead.

Explore ProSpend for mid-market spend control

2) Airwallex, global payments specialist with multi-currency strength

Best for: ANZ mid-market teams with significant international vendor payments and FX exposure.

Airwallex is a common shortlist option when global payments matter. It is strong for multi-entity and cross-border operations, with vendor payouts and cards across multiple markets. 

Key features

• Global payouts: pay vendors in 150+ countries.
• Cards: issue cards in 40+ markets and spend from balances in 10+ currencies.
• Global entity management: policy and visibility across entities.

Pros

• Excellent for international payments and FX management.
• Strong cross-border payments capability with cards.

Cons

• Transaction-based pricing can become expensive at volume.
• Procurement and purchase order depth is typically lighter than procurement-first platforms.
• Not purpose-built around ANZ compliance workflows in the same way as local platforms.

Best for companies: 100 to 500 employee ANZ businesses where international supplier payments and FX optimisation drive value.

3) Weel, smart corporate cards with expense tracking

Best for: card-first businesses prioritising real-time spend controls and fast rollout.

Weel (formerly DiviPay) is positioned around corporate cards and spend controls, with expenses and approvals as part of the workflow. It is commonly used when card spend is the dominant spend type and finance wants tighter guardrails.

Key features

• Cards: issue unlimited virtual and physical cards, with spending rules and approval workflows.
• Accounting integrations: supports Xero and MYOB integration workflows.

Pros

• Strong card program and real-time controls.
• Fast adoption in card-heavy teams.

Cons

• Limited accounts payable and invoice management depth compared with unified spend platforms.
• Procurement and purchase order workflows are typically lighter.

Best for companies: under 100 employees where card spend dominates and invoice workflows are simple.

4) Budgetly, prepaid corporate cards for SMEs

Best for: smaller teams that want simple prepaid cards and basic controls.

Budgetly suits organisations that want a straightforward prepaid approach for discretionary spend and do not need deep AP automation, procurement, or multi-entity reporting.

Key features

• Prepaid cards with spending limits.
• Basic tracking and card management via mobile app.
• Simpler setup for small teams.

Pros

• Simple model, lower complexity.
• Works well for controlling discretionary spend in smaller teams.

Cons

• Limited AP and invoice capability.
• No meaningful purchase order or procurement depth.
• Not designed for mid-market complexity.

Best for companies: 20 to 50 employee businesses with straightforward card needs.

5) Webexpenses, expense management with AP capabilities

Best for: teams prioritising expense claims, mileage and mobile submission.

Webexpenses is frequently evaluated when expense reimbursement and mileage workflows are a priority, especially where mobile submission and receipt capture matter.

Key features

• Mileage tracking: point-to-point calculation and verification workflows.
• Receipt capture and OCR: mobile receipt upload supported with OCR functionality.

Pros

• Strong expense management experience and mobile capability.
• Useful mileage controls for policy enforcement.

Cons

• Corporate card programs are typically more limited than card-first providers.
• Less comprehensive than unified spend platforms across POs, budgets and full purchase-to-pay workflows.

Best for companies: 50 to 100 employees where expense reimbursement is the main priority.

Comparison table (ANZ mid-market, 2026)

How to choose the right platform

Step 1: Decide what you are consolidating

• If you want invoices, expenses, cards, POs and budgets in one place, shortlist unified platforms.
• If you mainly want cards and controls, shortlist card-first tools.
• If you mainly want global payments and FX, shortlist payment-first tools.

Step 2: Map your workflow complexity

Ask:

• Do you need multi-level approvals, delegations, parallel approvals, or project coding?
• Are you managing multiple entities, franchises, or cost centres?

Step 3: Confirm your integration and ERP roadmap

If your finance stack will change in the next 12 to 24 months, choose a platform that can scale with you, so you do not re-platform later.

Step 4: Choose the strongest outcome

Pick the platform that best fits your top outcome: faster AP, tighter card controls, cleaner expense reimbursement, or unified spend visibility.

FAQs