TL;DR

Weel is a solid fit when most spend sits on cards and your workflows stay simple. If invoices, purchase orders, multi-entity reporting, or tighter approvals are becoming core requirements, you’ll usually need a platform built for more than card transactions. 

This guide compares five alternatives, with clear best-fit scenarios for Australian finance teams.

What is a Weel alternative?

Weel is an Australia-based spend management platform. A Weel alternative is a platform that extends beyond card controls to handle invoices (AP), expenses, approvals, purchase orders, reporting, and integrations in one workflow.

Who this guide is for

This is for Australian CFOs, finance leaders, finance managers, AP managers, and ops leaders who are evaluating spend management platforms because:

• invoices and supplier spend matter as much as card spend
• approvals need to reflect real delegation, teams, cost centres, and projects
• you need cleaner reporting across entities, departments, and categories
• you want fewer tools and less month end patchwork

Why businesses look for Weel alternatives

Most teams start looking elsewhere when one or more of these show up:

1) Invoices are now a core spend channel

Card controls do not solve invoice capture, coding consistency, matching, exceptions, payment runs, and audit trail requirements.

2) Purchase orders and commitments are becoming non negotiable

If you need to control spend before it hits the ledger, you need purchase orders, approvals, and committed vs actual visibility.

3) Approvals and reporting are getting more complex

Multi level approvals, delegations, parallel approvals, and project or grant coding become table stakes as you scale.

4) Integration requirements outgrow entry level setups

Xero and MYOB may be enough early. As you move into deeper ERP needs or multi-entity structures, the integration bar goes up.

How we assessed these platforms

We evaluated tools against what typically drives outcomes for Australian mid-market finance teams: coverage across invoices, expenses, cards, purchase orders and reporting; approvals and audit trail; automation; ERP fit; and local delivery and support. Validate fit in a demo using your approval rules, coding structure, and reporting needs.

Quick picks by scenario

• Best unified spend management platform to replace Weel for invoices, POs, cards and expenses: ProSpend
• Best spend management platform for global payments and FX with cards: Airwallex
• Best for spend management platform for enterprise travel and expense policy at scale: SAP Concur
• Best for spend management platform for expense claims and mileage workflows: Webexpenses
• Best for expense management platform for simple expense tracking in smaller teams: Expensify

The 5 best Weel alternatives for Australian businesses (2026)

1. ProSpend – Unified spend management built for ANZ complexity

Best for: Australian mid-sized businesses that need cards, invoices, expenses, purchase orders and budgets in one platform.

If you have outgrown card only controls, ProSpend is purpose built to manage the full spend lifecycle in one connected workflow. It is designed for Australian mid-market finance teams who want approvals, audit trail, real-time visibility, and tighter controls across both card and non card spend.

Key features

• One platform for invoices, expenses, purchase orders, budgets, and virtual cards
• Advanced approvals including multi level routing, delegation, and parallel approvals
• Strong reporting across entities, departments, projects, and categories
• Fraud and validation controls to reduce risk before payment leaves the business
• Local onboarding and support aligned to Australian working hours

Pros: 

• Consolidates spend workflows that usually sit across multiple tools
• Strong fit when invoices and purchase orders are a meaningful share of spend
• Built for Australian finance operations and governance needs

Cons: 

• If you only need basic card controls for a small team, it can be more platform than you need

Best for companies: Mid sized businesses, which have between 50 to 500 employees and need to manage invoices plus card spend, with growing workflow complexity.

2. Airwallex, global payments and multi currency strength

Best for: businesses with meaningful international supplier payments and FX exposure.

Airwallex is a strong option when global payouts and multi currency operations drive value. It combines cards with international payment rails and multi currency balances.

Key features

• Multi currency wallets and global payouts
• Cards plus cross border spend controls
• Multi entity visibility options for groups operating across regions

Pros

• Excellent for FX and international supplier payments
• Strong fit for globally distributed spend

Cons

• Procurement and purchase order depth is typically lighter than unified platforms
• Transaction based pricing can be costly at higher volume

Best for companies: Larger organisations with 100 to 500 employees where international payments are central to the finance workflow.

3. SAP Concur, enterprise travel and expense management

Best for: Enterprise organisations with significant travel programs and strict global policy enforcement.

Concur is built for enterprise grade travel and expense workflows, with mature policy controls and broad ecosystem support.

Key features

• Travel booking plus expense management
• Enterprise policy enforcement and audit controls
• Integrations with major ERPs and finance systems

Pros

• Proven for complex travel and expense programs
• Strong policy controls at scale

Cons

• Enterprise pricing and implementation overhead
• Overkill if travel is not a major spend category
• Often requires dedicated admin capacity

Best for companies: Typically companies with 500 plus employees, or groups with heavy travel and compliance requirements.

Read more: ProSpend vs SAP Concur - how to select the right platform for your business

4. Webexpenses, expense claims and mileage workflows

Best for: teams prioritising expense reimbursement, mileage, and mobile submission.

Webexpenses is commonly shortlisted when employee expenses are the primary pain point and mobile capture matters.

Key features

• Mobile receipt capture and OCR
• Customisable approval workflows for expenses
• Mileage tracking and policy enforcement

Pros

• Strong expense experience for end users
• Useful mileage features for policy compliance

Cons

• Limited purchase order depth
• Corporate card programs are typically more limited than card first providers
• Less suitable as a single platform for end to end spend

Best for companies: 50 to 100 employees where expenses are the key workflow to fix first.

5. Expensify, simple expense tracking for smaller teams

Best for: Small businesses that want fast, straightforward expense capture and reimbursements.

Expensify is a well known option for lightweight expense workflows with a strong mobile experience.

Key features

• Receipt capture and expense reporting
• Approval flows and reimbursements
• Integrations with common accounting tools

Pros

• Quick rollout and minimal training
• Strong mobile experience for employees

Cons

• Limited accounts payable and invoice management
• No meaningful purchase order workflows
• Not designed for complex approvals, multi entity governance, or broader spend control

Best for companies: Smaller organisations with 10 to 100 employees, that majorly need expenses streamlined.

Comparison Table: Alternatives to Weel

How to choose the right Weel alternative for your spend management process

Step 1: Decide what you are consolidating

• If you want cards, invoices, purchase orders and expenses in one place, shortlist unified platforms.
• If you mainly need FX and global payouts, shortlist platforms that are payments-first.
• If you mainly need expenses fixed, shortlist expense first tools.

Step 2: Map workflow complexity

Look for multi-level approvals, delegations, parallel approvals, project coding, and strong audit trail.

Step 3: Confirm your integration roadmap

If you might move beyond Xero or MYOB in the next 12 to 24 months, avoid a tool that will force a switch later.

Step 4: Choose the best outcome to optimise

Faster AP, tighter PO control, cleaner expenses, better FX, or one unified view of spend. Pick the tool that wins on your top outcome, not the longest features list.

Key considerations when switching from Weel

• Card transition plan: avoid disruption by running card programs in parallel for a defined period
• Invoice and supplier workflows: decide whether invoices will stay elsewhere or move into a platform that can own AP end to end
• Approvals and permissions: rebuild workflows properly, do not copy old rules without pressure testing them
• Reporting requirements: confirm entity, department, and project reporting before migration
• Implementation support: prioritise vendors with onboarding and support that match Australian working hours

Conclusion

Choosing a Weel alternative comes down to one question: is your finance team managing mostly card spend, or managing the full spend lifecycle? 

If spend is still simple and card-led, a card-first tool can be enough. If invoices, purchase orders, approvals, and multi-entity reporting are becoming core requirements, the gaps between tools start to show up as extra reconciliation, slower close, and weaker controls.

Looking for one platform to manage invoices (AP), expenses, cards, and purchase orders with a single audit trail? ProSpend is designed for ANZ mid-market finance complexity - Explore ProSpend today.

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