Expense Manager: Spend management simplified

With ProSpend's advanced expense manager, everyone in your organisation benefits from the speed, simplicity, efficiency and accuracy of an automated expense claim and reimbursement process.

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Expenses on auto-pilot

No data entry, receipt matching and auto coding puts your expense claims on auto pilot

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ProSpend’s expense management system integrates with all major Credit Card issuers for Corporate credit card management.

For companies that do not have ‘corporate’ cards, we offer a Business Card upload module with a smart coding function.

Users can import their Personal credit card statements directly into a cash claim instead of manually creating expense lines.

AUTO CODING AND MATCHING

Eliminate coding confusion

Every time an employee spends, the transaction data flows in and builds hands-free expense claims with smart mapping automatically coding to your chart of accounts and smart matching of receipts.

Record any number of custom fields like descriptions, searchable projects, mandatory job codes and more with customisable employee prompts so there is no confusion or missing business-critical data.

APPROVALS

Complex is easy for us

Every business is unique with its own expense management policies, ProSpend gives businesses the ability to design custom and highly flexible approval and policy workflows.

Design multiple workflows based on multi dimensions like country level, division, cost centre, supplier, multi- step limits and more

Workflows are limitless and flexible so they can be changed as your organisation’s business rules change.

CASE STUDY

NSWNMA shares how they automated their expense processes

"expensemanager (now ProSpend) was able to totally automate reimbursements for our staff for fuel expenditure, corporate and personal expenses. This reduced hours and frustration for our staff with keeping receipts and filling out forms", Scott Altman, CFO

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“use of the mobile application makes it easy for our staff to capture and code documentation on the go”

“expensemanager (now ProSpend) was able to totally automate reimbursements for our staff for fuel expenditure, corporate and personal expenses”

“It has reduced a lot of time on cash claims....the approval time and the time to actually get the money reimbursed to employees ”

“expensemanager (now ProSpend) was able to totally automate reimbursements for our staff for fuel expenditure, corporate and personal expenses”

"Use of the mobile application makes it easy for our staff to capture and code documentation on the go”

“It has reduced a lot of time on cash claims.... the approval time and the time to actually get the money reimbursed to employees ”

Expense management refers to the systems deployed by a business to process, pay, and audit employee-initiated expenses. These expenses include but are not limited to, expenses incurred for travel and entertainment.

Expense management establishes control over employee spending and payroll processes so you can maintain accurate financial records and make data-driven business decisions in the future.

The expense management process follows a sequence of employees making claims for reimbursement and accounting for expenses they have incurred. This process can be automated with a smart expense manager application for speed, accuracy, and security. When done efficiently, the expense management process offers key business insights into business spending and helps control expenses.

Yes, our expense management software works for all claim types including mileage and travel claims.

The data in ProSpend's expense management system is stored with Amazon Web Services data centres hosted in Australia.

Our expense management platform is cloud-based, meaning you can work anywhere, anytime.

Our spend management system allows you to give permissions to your users to allow them to submit claims for expense types available to a set of cost centres.

With our Expense Manager’s OCR technology, you can snap pictures of receipts as well as create reports on mobile – allowing you to work all on the go!

Yes, the users can be prompted of your policy when they are creating a claim.

ProSpend's Expense Manager can be accessed via desktop or mobile, allowing users to create, submit and approve claims anytime and anywhere. Based on your company’s workflow and structure, we’ll create an implementation plan to help your team maximise their use of our Expense Management features.

One Unified Platform for spend management and proactive control

Expense Manager

AP Manager

Platform

Expense Manager: Spend management simplified

Expenses on auto-pilot

Loved by users

Reduces operational costs

Trusted by finance

ProSpend's card module leads the market for automating the entire process.

All card types, all card providers

Daily data feeds

Automatic coding

Smart receipt matching

Manage bill cycles

Built for smarter spend control

Eliminate coding confusion

Complex is easy for us

GST/FBT Wizards

Powerful split features

Pro Tips by Yours Trieu-Ly

Smart Update

How to capture a Receipt

Mobile expense management

NSWNMA shares how they automated their expense processes

Better control, less risks

Payer rights

Administrator Rights

Visible compliance

What our customers say

The smartest and most efficient way to manage your spend.

What our customers say

Need clarification?

What is expense management?

Why is expense management important?

How does expense management work?

Does ProSpend’s Expense Manager work for reimbursement and card claims?

Where is our data hosted?

Can approvers and managers work remotely with ProSpend?

Can users only create an expense for their cost centre?

Can you submit claims on mobile?

Can we have our spend policy enforced?

How to use the expense manager app?

One platform for all your business spend