Visible budgets for proactive spend
Whether it's expenses, invoices or pre-spend with purchase orders our Budget Module gives employees visibility so they can make sensible and smart decisions.
Over 1,000 customers trust us since 2015
Integrations with 30+ leading ANZ ERPs
Dedicated implementation and local support
MYOB Innovative App of the year finalist
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Easy set up and manage
Easily set up budgets with import feature and manage as business needs change
Flexible set up options
✅ Decide on period - weekly to indefinite
✅ Decide on granularity - GL codes, cost centres, absolute amounts
Multiple budgets
Assign different budgets across different entities with flexible approval workflows and update as your needs change
Track usage in real time
Get at-a-glance views of how spend is tracking against overall budgets and limits. Easily identify budgets that need rebalancing or are being underutilised — with up-to-date accuracy.
Explore all the features of Budget Manager
Budgets are visible
No more hidden spreadsheets. Your people can see their budgets at the time of spend so they can make sensible and smart purchasing decisions.
Artrage tells how the ProSpend budget module made a difference to their spend control.
The ProSpend budget module integrates with both the expense and invoice modules and was exactly what we were looking for. Even easier. Now our people know exactly how much they can spend. " Amy Riley, Business Director
One platform for all your business spend
Easily manage your expenses, invoices, purchase orders and cards all in one unified platform
FAQ
Category 1: Understanding Budget Tracking & Spend Visibility
What does a budget tracker do for finance teams?
Why is real-time budget visibility important?
Can budget trackers replace spreadsheet-based forecasting?
They don’t replace forecasting tools entirely, but they eliminate manual reconciliation work and improve accuracy. Spreadsheets still have a place, but a dedicated budget manager ensures actuals, commitments and available funds are always up to date.
Category 2: How ProSpend Budget Tracking Works
How does ProSpend show budgets against live spend?
Does ProSpend support budget thresholds or alerts?
Can budgets be assigned to departments, projects or entities?
Does ProSpend connect budgets with purchase orders?
Yes. Approvers see the exact impact of a PO request on the remaining budget before approving. This prevents unauthorised spending and strengthens pre-spend governance.
Category 3: Controls, Compliance & Reporting
How does ProSpend support audit and compliance requirements?
Every approval, change and spend record is logged with user and timestamp details. This supports the audit needs of ANZ organisations, particularly councils, NFPs and public sector groups. Budget decisions can be traced directly back to the underlying transactions.
Does ProSpend help with grant reporting for NFPs and community organisations?
Yes. Budgets can be tied to specific grants, programs or funding bodies. Finance teams get clear visibility into how funds are allocated and spent, helping them meet reporting obligations.
Can ProSpend improve GST and FBT accuracy?
Yes. Because budgets are linked to coded transactions from AP, POs, cards and expenses, tax treatment is consistently applied. This reduces misclassifications and improves readiness for BAS and FBT review.
Category 4: Integrations, Implementation & Fit
Which ERPs does ProSpend integrate with?
ProSpend connects with Xero, MYOB, NetSuite, Business Central and Acumatica. Budgets align with your existing chart of accounts and cost structures.
How long does it take to implement budget tracking?
Most organisations go live within 4–10 weeks, depending on the number of entities, cost centres and approval workflows. Implementation is supported by Australian-based specialists.
Who is ProSpend Budget Tracking best suited for?
Ideal for ANZ organisations with distributed purchasing, multi-entity structures, grants, project-based work or strict budget controls. Common users include NFPs, councils, education providers and medium-sized businesses.
Category 5: Competitive Fit & Common Questions
How does ProSpend compare to Weel, Lightyear or Airwallex for budget control?
ProSpend delivers deeper integration with POs, AP, cards and expenses — creating a single source of truth for budget versus actuals. Many organisations choose ProSpend when they need entity-level controls and visibility that lighter tools can’t provide.
Can budget owners view and approve spend on mobile?
Yes. Budget owners receive notifications and can approve on mobile, ensuring processes continue even when managers are offsite. This supports fast-moving operational environments.
Does ProSpend support multi-year or recurring budgets?
Yes. ProSpend can manage annual, quarterly and project-based budgets, including multi-year structures for grant-funded or capital projects.