One Unified Platform for spend management and proactive control

Expense Manager

AP Manager

  • AP Invoice Automation

    Hyper automated AP processing with OCR & AI and backed by fraud control

  • Purchase Orders

    Be proactive with spend management and create PO's before the spend happens

  • e-Invoicing

    Digital transformation of AP processing

Platform

Smart, secure cards with built-in spend control

Issue your employees virtual and physical cards from ProSpend and track spends in real-time on our spend management platform.

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Instant virtual cards

Our virtual credit cards can be issued straight away and made available instantly for your team to use through their Apple Pay and Google Wallet accounts.

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Cards for your whole team

Individual team members can have their own virtual or physical card connected to your business account. They don’t need to use personal cards for business expenses — and you can see what they’re spending in real time.

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Cards for different needs

You can issue virtual and physical cards uniquely tailored to individual user needs. Decide which industries it can be spent on, how much can be spent, and even what currency they can spend in.

VIRTUAL CARDS

Instant, flexible and with spend control

ProSpend virtual cards are backed by our leading expense management solution

ProSpend Virtual Cards
WHAT ARE VIRTUAL CARDS?

Virtual cards explained

Virtual cards have all of the same information as a physical card - card number, CVV, expiry, the account it is linked with etc. However, instead of being printed on a card, the information is made available digitally. This allows for increased speed, security and usability.

HOW ARE THEY ISSUED?

No more wait time for a card to be issued

With our easy-to-use platform, our virtual cards can be issued, managed and cancelled instantly. The access to doing these things is controlled via simple permissions. This results in complete control over who can spend, on what and how much.
Issuing virtual cards on Prospend
Apple Pay and Google Wallet integration of ProSpend virtual cards
HOW DO THEY WORK?

Use to pay easily

Once issued, the cards can be easily added to Apple Pay and/or Google Wallets for making contactless payments. They can also be used for online payments and over-the-phone transactions.

CARD CONTROL AND RULES

Configure and control spend

Each card can be uniquely tailored to its user when it's active, with a range of options and rules, including:

      • Spend by industry type
      • Per transaction spend limits
      • Weekly, monthly or lifetime limits
      • Active limits
      • Currency
Virtual Card controls and rules
Virtual Card approvals
APPROVAL WORKFLOW

Approvals

Configure approval workflows to issue and control virtual or physical cards.

Workflows are limitless and flexible, so they can be changed as your organisation’s business rules change.

FOR EVERYDAY USE

ProSpend Cards

ProSpend Cards bring greater control, speed, flexibility, visibility and security to your business.
 
Built right into a tried-and-tested comprehensive business spend management system, you’ll have the power to issue, block, edit, track and reconcile cards instantly within the ProSpend platform - ideal for replacing reimbursement and traditional card programs.
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ProSpend Virtual Company Cards
ProSpend Virtual Cards
TEMPORARY CARDS

ProTem Cards

ProTem, our Temporary Virtual Cards, are restricted to pre-approved transactions.

Ideal for ad-hoc purchases, travel expenses, projects, events and greater control in general. An employee's request for a ProTem Card can be routed through dynamic approval flows, resulting in the issuance of highly tailored cards.

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PHYSICAL CARDS

Quick and reliable payments when you need to tap

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Effortless spend control

Assign cards with tailored permissions for every type of expense to meet team and individual needs. Set industry-specific permissions, limit transaction spends, and more.

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Protect against fraud

ProSpend physical cards come with advanced security features to protect against fraud and unauthorised transactions. Set specific spending limits, block certain merchants, and flag suspicious vendors for approval, ensuring compliance at all times.

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Get real-time expense insights

Track, monitor, issue, block, edit, and reconcile cards instantly on ProSpend’s unified spend management platform. Gain insights into all expenses with real-time data feeds.

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A reliable way to transact

Our physical cards ensure your employees are never left stranded when transacting in remote areas where digital payment infrastructure is still developing.

 

ProSpend Travel Manager: Simplify Travel Expense Management

Make travel expense management effortless with ProSpend Travel Manager –  digital, effortless way to manage business travel.

✅ Reduce travel reconciliation time by up to 75%
✅ Control the hidden cost of travel
✅ Enhanced data insights

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VIRTUAL CARDS

Issue ProSpend Virtual Cards to travelling employees or issue a card to your travel management company for consolidated, real-time and enriched data for all your business travel spend.

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MOBILE BUSINESS TOOLS

Mobile solutions backed by our expense management platform 

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Card and Reimbursements

Edit, submit and approve all claim typesp

Mapping

Receipt Capture

Snap a receipt with OCR scanning for data entry

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Mileage Claims

Mileage claim creation with google maps 

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Approvals On the Go

Approve or reject claims anywhere, anytime

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Visible Budgets

Track spend and budgets in real-time

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FBT & Split Feature

Custom fields, guest allocation and split functionality

ProSpend Expenses Mobile
FRAUD CONTROL

Safe, secure and transparent

Companies have high control on who has a card and how it works - all backed by fraud control.

Freeze and block cards instantly

Administrators can block, freeze and cancel cards instantly.

Fraud protected

Spend safely online without the risk of card fraud or theft. Your spending is protected by Visa, Apple Pay and Google Pay fraud systems

Eliminate credit card sharing

The days of card sharing and fraud risk are over. Issue cards for subscriptions or one-off expenses.

 

ProSpend company card
FAQ

Need clarification?

Does this work for reimbursement and card claims?

Where is our data hosted?

What is the best use for virtual cards?

Can approvers and managers work remotely?

Our software is cloud-based, meaning you can work anywhere, anytime.

Can users only create an expense for their cost centre?

Our software allows you to give permissions to your users to allow them to submit claims for expense types available to a set of cost centres.

Can you submit claims on mobile?

Can we have our spend policy enforced?

Yes, users can be prompted of your spend policy when they are creating a claim.

Can I order physical cards?

Yes! Physical cards are now available alongside our virtual cards solution. To know more, reach out to our sales team.

Quick and reliable payments when you need to tap

Give your employees ProSpend physical cards with built-in spend control and security features

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One platform for all your business spend

Easily manage your spend, expenses, invoices, purchase orders and budgets all in one powerful solution.

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