One Unified Platform for spend management and proactive control

Expense Manager

AP Manager

  • AP Invoice Automation

    Hyper automated AP processing with OCR & AI and backed by fraud control

  • Purchase Orders

    Be proactive with spend management and create PO's before the spend happens

  • e-Invoicing

    Digital transformation of AP processing

Platform

Expense Manager: Spend management simplified

With ProSpend's advanced expense manager, everyone in your organisation benefits from the speed, simplicity, efficiency and accuracy of an automated expense claim and reimbursement process.

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Expenses on auto-pilot

No data entry, receipt matching and auto coding puts your expense claims on auto pilot

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Man using expense management software features

Loved by users

We make it super easy for users to complete their expense management reports on time with claims that build themselves, automatic expense coding and mapping, policy prompts and email reminders.

Expense management system automation for reduced costs

Reduces operational costs

Time and money are wasted when working with manual processes. ProSpend's expense management software streamlines every step of the process to dramatically reduce processing costs.

People using expense manager via a laptop

Trusted by finance

With ProSpend's fully automated workflow, high visibility and finance system integration, your finance teams can stay focused on their core tasks and not the tiresome task of chasing and paying expense claims.

CREDIT CARD MANAGEMENT

ProSpend's card module leads the market for automating the entire process. 

Regardless of how your company spends credit, business or virtual cards – expense claims are created automatically, with smart coding and receipts matched.

With our local supplier status, we have the expertise and knowledge of the different card and bank feeds available in Australia.

 

 

credit cards supported by ProSpend’s expense manager  

 

 

 

All card types, all card providers

ProSpend’s expense management system integrates with all major Credit Card issuers for Corporate credit card management.

For companies that do not have ‘corporate’ cards, we offer a Business Card upload module with a smart coding function.

Users can import their Personal credit card statements directly into a cash claim instead of manually creating expense lines.



 

Daily data feeds

ProSpend receives daily automatic data feeds from all the major credit card platforms and routes the expense lines to each cardholder’s statement, which is automatically created.

Automatic coding

As soon as a transaction is made, the expense line is automatically coded to the correct chart of accounts, eliminating coding confusion or errors.

Smart receipt matching

Using our smart receipt matching technology, ProSpend automatically pairs receipts to their correct credit card purchase.

Manage bill cycles

Powerful configurations for managing bill cycles are available in ProSpend's expense manager.  

With options to create weekly, fortnightly or monthly statements companies have the flexibility to manage credit card creation and approvals

EACH STEP IS AUTOMATED

Built for smarter spend control

Our intelligent spend management system is built to be able to cater for any expense management process with in-built business rules that automate compliance, approvals and FBT management.

Mapping & Coding features on ProSpend’s spend management system
AUTO CODING AND MATCHING

Eliminate coding confusion

Every time an employee spends, the transaction data flows in and builds hands-free expense claims with smart mapping automatically coding to your chart of accounts and smart matching of receipts.

Record any number of custom fields like descriptions, searchable projects, mandatory job codes and more with customisable employee prompts so there is no confusion or missing business-critical data.

APPROVALS

Complex is easy for us

Every business is unique with its own expense management policies, ProSpend gives businesses the ability to design custom and highly flexible approval and policy workflows.

Design multiple workflows based on multi dimensions like country level, division, cost centre, supplier, multi- step limits and more

Workflows are limitless and flexible so they can be changed as your organisation’s business rules change.

approval settings on ProSpend expense management software
Alt text: GST FBT Wizards on ProSpend expense manager applicationment
TAX MANAGEMENT

GST/FBT Wizards

Configurable FBT and tax wizards handle all options for Australia, New Zealand and globally.

Track FBT for 50/50 or actual method and configurable GST edit options for expense types.

SPLIT EXPENSES

Powerful split features

Employees can split expense amounts across all dimensions or launch their favourite saved splits.

 

Split Expense amounts feature on ProSpend

Pro Tips by Yours Trieu-Ly

Smart Update

 

How to capture a Receipt

 

MOBILE BUSINESS TOOLS

Mobile expense management

Credit card icon

Card and Reimbursements

Edit, create and submit for approval

Receipt mapping icon

Receipt Capture

Snap a receipt and let our OCR technology auto-fill 

Smartphone icon

Mileage Claims

Mileage claim creation with google maps 

Icon of a checklist

Approvals On the Go

Approve or reject claims anywhere, anytime

ProSpend Expense Management software on a mobile phone
CASE STUDY

NSWNMA shares how they automated their expense processes

"expensemanager (now ProSpend) was able to totally automate reimbursements for our staff for fuel expenditure, corporate and personal expenses. This reduced hours and frustration for our staff with keeping receipts and filling out forms", Scott Altman, CFO

READ THE FULL CASE STUDY
NSWNMA logo beside NSW nurses and midwives
PAYER AND ADMIN CONTROLS

Better control, less risks

Finance teams need visibility and flexibility to monitor and manage expenses and make changes quickly to adapt to business needs.  ProSpend's expense management platform empowers your people to proactively manage your business spend.

Quick split allocations on ProSpend expense management app
REVIEW AND RETURN

Payer rights

Even with all the best intentions for correct coding and approvals, finance teams can be the 'last check' with payer rights to return and review.

ADAPT AND SCALE

Administrator Rights

ProSpend is a highly configurable system so businesses can adapt and scale their expense management system as their use-cases and locations evolve or change.

Our expense manager application features in-built capabilities for single, multi-entity and multi-country.  

Administrator Rights on ProSpend
Audit trail on ProSpend expense manager software
AUDIT TRAIL

Visible compliance

A full audit trail for every transaction means compliance checking is highly visible and easy for approvers and finance teams

TESTIMONIALS

What our customers say

The smartest and most efficient way to manage your spend.

CUSTOMER STORIES

Friends School logo

“use of the mobile application makes it easy for our staff to capture and code documentation on the go”

NSWNMA logo

“expensemanager (now ProSpend) was able to totally automate reimbursements for our staff for fuel expenditure, corporate and personal expenses”

Baskin Robbins logo

“It has reduced a lot of time on cash claims....the approval time and the time to actually get the money reimbursed to employees ”

TESTIMONIALS

What our customers say

“expensemanager (now ProSpend) was able to totally automate reimbursements for our staff for fuel expenditure, corporate and personal expenses”

NSWNMA logo
Scott Attman NSWNMA

"Use of the mobile application makes it easy for our staff to capture and code documentation on the go”

Friends School logo
Mia Barwick The Friend's School

“It has reduced a lot of time on cash claims.... the approval time and the time to actually get the money reimbursed to employees ”

Baskin Robbins Logo
Aanand Raghunathan Baskin Robbins
FAQ

Need clarification?

What is expense management?

Why is expense management important?

How does expense management work?

Does ProSpend’s Expense Manager work for reimbursement and card claims?

Where is our data hosted?

Can approvers and managers work remotely with ProSpend?

Can users only create an expense for their cost centre?

Our spend management system allows you to give permissions to your users to allow them to submit claims for expense types available to a set of cost centres.

Can you submit claims on mobile?

With our Expense Manager’s OCR technology, you can snap pictures of receipts as well as create reports on mobile – allowing you to work all on the go!

Can we have our spend policy enforced?

How to use the expense manager app?

ProSpend's Expense Manager can be accessed via desktop or mobile, allowing users to create, submit and approve claims anytime and anywhere. Based on your company’s workflow and structure, we’ll create an implementation plan to help your team maximise their use of our Expense Management features.

One platform for all your business spend

Easily manage your spend, expenses, invoices, purchase orders and budgets all in one powerful expense management solution.

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