Expenses on auto-pilot
No data entry, receipt matching and auto coding puts your expense claims on auto pilot
The Smart Way to Manage Employee Expenses
Free up your valuable resources for higher-impact work. With ProSpend's advanced expense manager, everyone in your organisation benefits from quicker claim creation, faster approvals and fewer errors.
Credit card reconciliation
ProSpend integrates with all major Credit Card issuers for daily data feeds that automatically create expense claims, with auto-coding and smart matching of receipts.
For companies that do not have ‘corporate’ cards, we offer a Business Card upload module with a smart coding function. Users can import their Personal credit card statements directly into a cash claim instead of manually creating expense lines.
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Claims that build themselves
With credit card data being received daily credit card claims are built for your employees.
Transactions are instantly coded to the correct accounts, eliminating errors, while our smart technology matches receipts to the right purchases.
It’s fast and accurate and let's your people get on with their valuable tasks.
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Quick reimbursements
Claiming back out-of-pocket expenses should be quick and easy. ProSpend's easy to use mobile app let's your people submit a reimbursement in just a few clicks.
Snap a receipt, add in the details and submit for approval.
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Track mileage accurately
Our integration with Google Maps tracks the mileage and the reimbursement is calculated automatically using the company defined mileage reimbursement rate.
The map image is saved for your users as the receipt.
Powerful split feature
Dynamic split functionality allows users to split their expenses across multiple data points, including cost centre, G/L codes, GST, personal and more.
And users can launch any number of saved favourite splits to save time and errors.
Claim GST/FBT accurately
No more confusion for your people. Configurable FBT and tax wizards handle all options for Australia, New Zealand and globally.
Track FBT for 50/50 or actual method and configurable GST edit options for expense types
“use of the mobile application makes it easy for our staff to capture and code documentation on the go”
“expensemanager (now ProSpend) was able to totally automate reimbursements for our staff for fuel expenditure, corporate and personal expenses”
“It has reduced a lot of time on cash claims....the approval time and the time to actually get the money reimbursed to employees ”
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As a not for profit organisation we are audited every year and a critical need for us is the ability to track who spent what, where and why and ProSpend delivers this.
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The flexibility of the approval workflows for expenses and the accountability that ProSpend gives our business is just one of the features we value.
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With its seamless integration to Xero, ProSpend has significantly reduced the time and cost on processing and reconciling our expenses & invoices.
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ProSpend assists us to more efficiently administer corporate cards with a daily data feed, and the mobile makes it easy to capture receipts and code on the go.
Visible budgets means proactive spend
Whether it's expenses, invoices or pre-spend with purchase orders our Budget Module gives employees visibility so they can make sensible and smart decisions:
✅ Easy to set up and manage
✅ Track spend against budgets in real time
✅ No more hidden spreadsheets
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