ProSpend applies ATO-aligned GST logic and ensures every invoice is coded correctly at the line level. Duplicate detection, validation rules and audit trails reduce GST rounding issues and remove the risk of misclassified expenses. This improves BAS preparation and reduces review time for auditors.

Yes. Automated routing, reminders and exception handling keep invoices moving, helping councils, NFPs and government-funded entities meet mandated payment windows. Finance teams gain visibility over stuck approvals before they become overdue.

Absolutely. Multi-entity coding, approval routing and ledger mapping are core features. ProSpend keeps entities cleanly separated while allowing shared services teams to process everything in one platform.

Invoices are checked for duplicates, supplier irregularities and data anomalies before approval. Role-based permissions and workflow controls help prevent unauthorised spend, and all activity is logged in an immutable audit trail.

Yes. ProSpend supports two-way and three-way matching across POs, invoices and receipts. This ensures invoices only progress when quantity, price and supplier details align, reducing disputes and budget blowouts.

Invoices can be submitted by email, upload, drag-and-drop or eInvoice. ProSpend’s OCR extracts all key data, including line items, GST amounts and supplier details, reducing the need for manual correction.

Approvals can be based on roles, departments, dollar thresholds or entities. Approvers receive notifications on web or mobile, and finance always sees the real-time status of every invoice.

Implementation timelines vary by module. Most mid-market organizations can be up and running within 2 weeks, though this depends on factors like entity count, approval workflow complexity, PO adoption scope, and ERP integration requirements.

No. ProSpend maps directly to your existing coding structure in Xero, MYOB, NetSuite, Business Central or Acumatica. This keeps downstream reporting unchanged.

Yes. ProSpend can operate as a standalone AP module or as part of the broader platform (POs, Expenses, Cards, Budgets). Where teams already use other systems, ProSpend becomes the AP layer that feeds clean, coded data into the ERP.

Pricing is tailored based on invoice volume, entities, modules and support needs. ANZ NFPs, councils and member-based organisations often qualify for specific pricing considerations. Explore more on pricing here.

Your team receives ongoing access to Australian-based support, training resources and customer success guidance. Most organisations remain self-sufficient because workflows, users and fields are easy to manage internally.