POs provide a documented approval trail that aligns spend with internal policies, procurement frameworks and auditor expectations. They help teams remain compliant with GST categorisation and reduce the risk of unapproved vendor engagement. Councils, NFPs and government-funded services often rely on POs to meet transparency and accountability requirements.

Yes. ProSpend allows finance teams to mandate PO creation before invoices are accepted, preventing suppliers from bypassing the process. This creates clear boundaries and ensures spend is visible upfront.

Absolutely. ProSpend lets each entity maintain its own approval rules, supplier lists and budgets while centralising visibility for shared-services teams. This is especially valuable for ANZ groups managing multiple ABNs or locations.

Requesters see real-time budget availability before committing spend, helping them choose the right GL codes and cost centres. Approvers also see the impact on budgets during approval. This prevents overspend and reduces back-and-forth during month-end.

Yes. You can set approval routing based on dollar thresholds, departments, entities or custom rules. Approvers receive notifications on web or mobile, keeping the process moving even for multi-level workflows common in councils and multi-campus environments.

Yes. Team members can create, submit and approve POs on mobile devices, making it easy for field staff, site managers and regional teams to follow procurement processes without returning to the office.

ProSpend lets finance teams restrict who can order from which suppliers and under what categories. This reduces procurement risk and ensures spend aligns with pre-negotiated contracts.

Yes. ProSpend maps PO data to your ERP’s chart of accounts, cost centres and project fields. Approved POs flow naturally into AP processing, reducing manual work and avoiding double entry.

Most organisations go live in 4–10 weeks depending on the number of entities, approval complexity and integration requirements. Australian-based implementation specialists guide configuration, testing, training and go-live.

Not necessarily. ProSpend fits into your existing structure and can mirror your current approval pathways. Many organisations refine their process during implementation to improve controls without adding extra admin.

Pricing depends on the number of users, entities, invoice volume and whether you're implementing additional modules such as AP automation or Budgets. NFPs and government-aligned organisations often qualify for tailored pricing.

ProSpend provides ongoing, Australia-based support, with access to training resources and customer success specialists. Most organisations manage user changes, approval flows and supplier rules internally after training.

Unlike generic spend tools, ProSpend offers deeper PO controls, multi-entity logic and ERP-level integration designed for ANZ finance teams. Organisations often choose ProSpend when they need structured approvals, three-way matching and budget governance that global tools don’t fully support.