One Unified Platform for spend management and proactive control

Expense Manager

AP Manager

  • AP Invoice Automation

    Hyper automated AP processing with OCR & AI and backed by fraud control

  • Purchase Orders

    Be proactive with spend management and create PO's before the spend happens

  • e-Invoicing

    Digital transformation of AP processing

Platform

TRAVEL MANAGER

Reduce travel reconciliation time by up to 75%

Simplify Travel Expense Management with one unified platform

Streamline the reconciliation process for travel bookings. Integrate with your travel management company, get enhanced trip data daily and manage business travel efficiently and effectively.

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Daily trip data feed of ProSpend’s Business travel management software

Daily trip data

Receive trip details from a daily feed from your travel management company so travellers don't have to keep receipts

 

man looking at travel details on his business travel management tool

Enriched data

Travel Manager is an efficient business travel management tool that receives comprehensive travel details, including the booking number, trip itinerary, reason for travel, and more.

woman using a software to manage business travel

Smart matched to expenses

Our business travel expense management solution uses robotic process automation to intelligently match trip data with traveller and expense records.

ProSpend Virtual Cards
Automate Travel Reconciliation; Eliminate Frustration

Make travel expense management effortless with ProSpend Virtual Cards—a smarter way to gain full control over your travel spend. Enjoy the flexibility of:

✅ Issuing cards instantly
✅ Setting budgets and automate expense tracking
✅ Synchronise to your finance systems

READ THE BLOG
VIRTUAL CARDS

Issue ProSpend Virtual Cards to travelling employees or issue a card to your travel management company for consolidated, real-time and enriched data for all your business travel spend.

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Travel Reconciliation-2
POWERFUL FEATURES

Control the hidden cost of travel

Using its smart, proprietary technology, the ProSpend Travel Manager simplifies business travel and expense management by automatically matches each transaction from the card issuer with its matching receipt generated from the TMC data, ensuring that travel related spend is fully reconciled, automatically – saving many hours each month, for many employees across the business.  

Travel Manager is also payment agnostic so whether you pay by credit card or on account your travel spend is reconciled automatically.  

Credit Card payments on ProSpend
CREDIT CARD

Credit card payments

Data feeds can be set up on our business travel and expense management software whether your organisation pays for travel on a consolidated travel card or individual credit cards.  The trip data is received daily and matched to the travel expense line with the full trip information auto filled to the correct expense fields.  

ON ACCOUNT

On Account

For on account arrangements, efficiently manage business travel with Travel Manager's streamlined process. daily trip data is used to create a travel e-claim for the traveller to submit for approval.  

Travel Management on ProSpend
Mapping & Coding of Travel Expenses
MAPPING & CODING

Smart mapping & Auto coding

Prospend's business travel and expense management software simplifies expense tracking as the digital receipt is smartly mapped to the traveller, and the associated expense line is automatically coded with the financial and trip data. 

ENRICHED DATA

Enriched data

Tracking codes, project codes, reason for travel or any other data can be received and auto filled.

business travel management software enriched data of travel expenses
Expense Claims on ProSpend
EXPENSE CLAIMS

Automatic claim creation

Expense claims are hands-free with the daily trip data and receipt matching, making it easier to manage business travel. 

ProSpend can match to a credit card claim or create travel or taxi claims.  

Configuration options are available for the billing cycles to be managed weekly, fortnightly or monthly. 

APPROVALS

Approval workflow

ProSpend's Travel Manager ensures simple business travel and expense management with multi-level approval workflows with configurable limits and company policy, accessible on both desktop and mobile.

Approval workflow on ProSpend
ProSpend_Card_and_Device_15-1
DETAILS

Simplify Travel Expense Management with one unified platform for all your spend management needs.

Make travel expense management effortless with ProSpend Virtual Cards—a smarter way to gain full control over your spending. Enjoy the flexibility of:

✅ Issuing cards instantly
✅ Setting budgets and automate expense tracking
✅ Synchronise to your finance systems

Issue ProSpend Virtual Cards to travelling employees or issue a card to your travel management company for consolidated, real-time and enriched data for all your business travel spend.

Learn More About Our Virtual Cards

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TRAVEL MANAGERS

We partner with the best

We only partner with the best and our Travel Partners are all progressive, well established and have a eye to the future with offering leading edge technology for their client that make a difference.

If you need to manage business travel effectively, we can offer an introduction.

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ProSpend - Travel Manager Partner Logos
Toy airplane travelling around the globe

Zero receipt chasing for your travellers

Travel Manager is not just a travel data feed, it’s also a Digital Receipt for your travellers.

Receipts are added automatically to their expense claim, smart matched and expense fields auto coded.

No paper, no phone, no email.

Travel claims report

Reduce the time to reconcile travel claims by 75%

Reconciling travel statements for finance teams is an administrative nightmare, but with the daily trip data from ProSpend all that is required is to run a report to the same date range and the reconciliation process is simple and straightforward.

CASE STUDY

Autism Spectrum share the benefits of using ProSpend's Travel Manager

“This has been a game changer for our travellers.  It is automation at its best.  Our travellers don’t have to take a photo of a receipt, email a tax invoice or create a claim.  It’s all done for them, they just submit for approval.”

 

READ THE FULL CASE STUDY
Autism Spectrum Australia
TESTIMONIALS

What our customers say

The smartest and most efficient way to manage your spend.

CUSTOMER STORIES

Hollard logo

“We can now process huge amounts of travel invoices in one go and its very automated and very efficient” - Greg Browne

Montessori logo

“ProSpend has proven to be a valuable asset to our organisation” - 

Artrage logo

“Post implementation, the system continues to evolve and provide increased efficiency to our team here at ArtRage”

TESTIMONIALS

What our customers say

“We can now process huge amounts of travel invoices in one go and its very automated and very efficient”

Hollard_Logo_Purple-Orange_Dot_RGB_HR
Greg Browne Hollard

“This has been a game changer for our travellers. It is automation at it’s best.”

Autism Spectrum
Jay Ou Autism Spectrum

“Post implementation, the system continues to evolve and provide increased efficiency to our team here at ArtRage”

Artrage
Amy Riley Artrage
FAQ

Need clarification?

How secure is our data?

ProSpend recognizes that the confidentiality, integrity, and reliability of our customers’ data are important to their business operations and our own success. We use a multifaceted approach to protect that key information and we are constantly monitoring and improving our applications, systems, and processes.

Read more about our data security here

Where is ProSpend's data hosted?

How do I implement ProSpend?

Is my travel management company compataible?

What if I do not have a travel management company just yet?

Can we still use the travel manager module if I pay my current TMC on account?

One platform for all your business spend

Easily manage your spend, expenses, invoices, purchase orders and budgets all in one powerful solution.

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