Each card can be restricted by budget, time period, supplier or department. This removes ambiguity and ensures employees can only make approved purchases. It supports pre-spend governance similar to purchase orders.

Yes. Virtual cards prevent card sharing, reduce exposure to fraud and allow immediate cancellation without impacting other payments. They also help organisations comply with internal security policies and reduce risk from phishing or compromised suppliers.

Finance or budget owners can instantly issue virtual cards to staff or for specific suppliers. Each card has predefined rules around budget, category and approval requirements. This gives complete visibility of spending before it occurs.

Yes. ProSpend allows single-use or recurring subscription cards, helping teams manage SaaS renewals and vendor-specific spend. This reduces the risk of forgotten subscriptions and unauthorised recurring charges.

Yes. Staff upload receipts on web or mobile, and ProSpend automatically matches them to the correct transaction. This improves compliance, reduces month-end chasing and keeps GST records accurate.

ProSpend exports transactions directly into Xero, MYOB, NetSuite, Business Central and Acumatica with correct coding. This keeps reconciliation simple and avoids manual entry across multiple entities.

Absolutely. Each entity can have its own card rules, budgets and cost centres. Shared-services teams gain central oversight while maintaining strict separation of spend.

Most organisations go live quickly, as setup involves configuring card rules, user access and ledger mapping. Implementation is guided by Australian-based support teams and typically aligns with broader AP and expense rollout.

Pricing varies based on card usage volume, entities and whether the organisation is using ProSpend’s broader platform (Expenses, AP, POs). Many NFPs and councils receive tailored pricing aligned to their usage patterns.

ProSpend is designed specifically for ANZ finance teams needing strong policy controls, expense reconciliation and ERP integration. Unlike lighter tools, ProSpend connects card spend with approvals, budgets and GST workflows across the entire finance stack.

In many cases, yes. Virtual cards allow employees to pay directly for approved purchases, removing the need for petty cash, manual reimbursements and excess card sharing.

ProSpend provides ongoing Australian-based support, training and account management. Most teams handle card controls and user changes internally after implementation.