Does the system recognize duplicate invoices?

With invoice automation, the system captures supplier invoice details which enables it to detect duplicate invoice before they are processed for payment

Is ProSpend mobile or tablet friendly?

Yes, ProSpend (formerly expensemanager) has its own app found on Apple App Store or Google Play for on-the-go functionality.

Hyperautomated Accounts Payable

Reduce manual processes and get compliance monitoring with ProSpend’s Accounts Payable Automation solutions featuring workflows, invoice approval limits, fraud control and supplier management

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Still processing invoices manually and chasing approvals?

You’re not alone.

Many ANZ finance teams still process invoices manually, a time-consuming, error-prone approach that exposes businesses to fraud and compliance risks.

According to APQC’s Accounts Payable Benchmarks, it takes an average of 8.6 days to manually process a single invoice. Multiply that by hundreds of invoices a month, and the cost quickly adds up.

With ProSpend’s advanced Accounts Payable automation, you can:

Cut AP processing time by over 60%
Detect duplicates before they cost you
Automate compliance and approvals
See every dollar before it leaves the business

Invoices entered once—no manual typing ever again

Our AI-powered invoice scanning and extraction instantly reads even the most complex invoice formats, automatically extracting and validating data. No templates or manual entry required, just clean, accurate invoice data flowing seamlessly into your workflows.

Our machine learning-powered engine has been trained on millions of supplier invoices delivering exceptional first-time accuracy.

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Get 100% accuracy, verified by local experts

ProSpend has been a market leader in delivering an uncompromising invoice extraction service with HITL.

HITL machine learning can be thought of as attended machine learning and it allows us to guarantee 100% accuracy on invoice data extraction. Without the HITL model, every time an exception is received it will require manual data entry by the finance team and because the machine is not trained, low accuracy rates will continue.

That’s just not a complete service. Document exceptions are handled by ProSpend within our end-to-end process and this process is managed entirely by our team.

"ProSpend delivers a system that achieves the perfect harmony between the work of machines and that of people; the more you use it, the smarter it gets."

Learn More about Hyperautomation

Calculate Your Savings Now

Don't let manual processing drain your budget. You could save thousands of dollars every month with ProSpend's AP Invoice Automation.

Try our ROI Calculator to find out how much your business can save.

ROI CALCULATOR

Friends School

We have found ProSpend to be a significantly more efficient and effective approach to our purchasing and expense processing and has proven to be well worth the investment.

Friends School Story

Montessori Academy

We highly recommend ProSpend as an outstanding Accounts Payable (AP) solution. We believe it is an excellent choice for any organisation seeking a streamlined and efficient AP process.

Montessori's Story

Barwon Coast

With ProSpend our managers have better visibility and control along all the steps of the invoice entry, approval and payment process and their year to date spend against budget, with no need to wait for EOM reports.

Barwon Coast's Story

Acrux

ProSpend's PO and invoice module matched our needs perfectly. The system allowed users to create purchase orders, route them through the approval process, and automatically match approved POs to incoming invoices. This helped us cut AP invoice processing time by nearly 50%.

Acrux's Story

Stop invoice fraud in its tracks

ProSpend uses OCR and AI technology to scan every invoice and the data extracted initiates a rigorous multi-check process.

Errors and anomalies are identified immediately, giving your business protection from fraud and payment mistakes.

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Integrated database
Supplier maintenance
Trading term options

Keep your suppliers in sync

Minimise errors and inconsistencies by maintaining a single source of truth for supplier details.

The database can be maintained easily through a one-off update, import or synchronisation with a range of ERPs.

Highly configurable options for suppliers

Get full control by AP for supplier maintenance, including:

Invoice delivery method
Auto coding - cost centre and g/l code
Data extraction options
Payment terms
Approval workflow
Currency
PO Matching

Pay suppliers on your terms

Configure how you want to pay. On scanning the invoice into ProSpend our software will use your preferred configured supplier due date.

"I believe it is an excellent choice for any organisation seeking a streamlined and efficient AP process."

“The expensemanager (now ProSpend) invoice module has automated our accounts payable process. As a result we have saved hard dollars in printing, filing, storage and man-hours. ”

"We’ve reduced the time to process a supplier invoice approval and payment by a number of days, it’s visible to everyone and now paper-free."

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"We’ve reduced the time to process a supplier invoice approval and payment by a number of days, it’s visible to everyone and now paper-free." - Jamie Hughes

RGF

“The expensemanager (now ProSpend) invoice module has automated our accounts payable process. As a result we have saved hard dollars in printing, filing, storage and man-hours. ” - Gavin Finn

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"I believe it is an excellent choice for any organisation seeking a streamlined and efficient AP process." Danny Nassif

The OCR captures key data fields on the supplier invoices, supplier name, invoice number, descriptions, amount and GST.

With PO module, when an invoice is scanned, it will look for a PO number. When PO number is found we will match this to the invoice.

With invoice automation the system captures supplier invoice details. This enables it to detect duplicate invoice before they are processed for payment.

Yes, you can attach multiple supporting documents to an invoice.

Yes, ProSpend has its own app found on Apple App Store or Google Play for on-the-go functionality.

Yes, we have a dedicated support team based in Australia that is one call or email away.

AP automation doesn’t have to be expensive. The key is to find an AP automation solution that fits your business’s unique needs and goals.

With ProSpend’s customisable modules, you can pick the features that you need. Calculate the estimated cost based on your chosen preferences with our Pricing Calculator.

Definitely! With AP automation, you can reduce the amount of time handling tedious manual processes, improve accuracy, reduce invoice fraud and ensure compliance. This means better productivity, allowing you to focus more resources on your business goals.

We understand that every company is different. Based on your company’s workflow and structure, we at ProSpend develop a customised implementation plan with dedicated training and UAT sessions to help you transition and use our AP automation platform to the fullest.

One Unified Platform for spend management and proactive control

Expense Manager

AP Manager

Spend Control

Hyperautomated Accounts Payable

AP automation that pays for itself in weeks

Automate Purchase Orders, Invoices, Approvals, and 3-way matching in one Australian-built platform specially designed for mid-market businesses.

Trusted by over 1,000 Australian businesses since 2015

✅ Go from manual to automated ✅ Stop fraud in its tracks ✅ Reduce time and money ✅Automate invoice approvals

Still processing invoices manually and chasing approvals?

Invoices entered once—no manual typing ever again

"ProSpend delivers a system that achieves the perfect harmony between the work of machines and that of people; the more you use it, the smarter it gets."

Protect your business from double payments

Invoice coding that eliminates errors instantly

Invoice details, captured accurately every time

Every supplier reconciled, not just your top 10

Explore all the features of our Accounts Payable Module

Bank Account Validation

Supplier Average

Calculate Your Savings Now

Over 1,000 ANZ businesses trust ProSpend since 2015

Join these modern finance teams that trust ProSpend to automate their invoice management.

Stop invoice fraud in its tracks

Manage supplier data in one reliable place

Integrated database

Supplier maintenance

Trading term options

Keep your suppliers in sync

Highly configurable options for suppliers

Pay suppliers on your terms

What our customers say

The smartest and most efficient way to manage your spend.

What our customers say

The smartest and most efficient way to manage your spend.

Need clarification?

What does ProSpend invoice scanning do?

Can the system match purchase order to an invoice?

Does the system recognize duplicate invoices?

Can you attach multiple documents to an invoice?

Is ProSpend mobile or tablet friendly?

Do you offer support for users?

Is AP automation expensive?

Is AP automation worth it?

How to implement AP automation?

One platform for all your business spend