Hyperautomated Accounts Payable

Q: Does the system recognize duplicate invoices?

With invoice automation, the system captures supplier invoice details which enables it to detect duplicate invoice before they are processed for payment

Reduce manual processes and get compliance monitoring with ProSpend’s Accounts Payable Automation solutions featuring workflows, invoice approval limits, fraud control and supplier management

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SUPPLIER MANAGEMENT

Integrated supplier management

Get control over your suppliers using our Accounts Payable software’s integrated supplier database with configurable features to manage invoice delivery and business rules.

Integrated supplier database

Our invoice automation module includes an integrated supplier database.

The supplier database can be maintained easily through a one-off update, import of a supplier csv upload file, or synchronisation with a range of ERPs.

Unknown supplier workflow

On receipt of an invoice, if a supplier is not found, their supplier payment is paused until the new supplier onboarding process has been completed.

Supplier maintenance

Full control by AP for supplier maintenance and suppliers are highly configurable.

Invoice delivery method
Auto coding - cost centre and g/l code
Data extraction options
Payment terms
Approval workflow
Currency
PO Matching

Trading term calculation

Only pay suppliers on your terms. Our Accounts Payable Automation software can override the due date on the received invoice and use the company-nominated supplier payment terms.

Integrated supplier database

Our invoice automation module includes an integrated supplier database.

The supplier database can be maintained easily through a one-off update, import of a supplier csv upload file, or synchronisation with a range of ERPs.

Unknown supplier workflow

On receipt of an invoice, if a supplier is not found, their supplier payment is paused until the new supplier onboarding process has been completed.

Supplier maintenance

Full control by AP for supplier maintenance and suppliers are highly configurable.

Invoice delivery method
Auto coding - cost centre and g/l code
Data extraction options
Payment terms
Approval workflow
Currency
PO Matching

Trading term calculation

Only pay suppliers on your terms. Our Accounts Payable Automation software can override the due date on the received invoice and use the company-nominated supplier payment terms.

CASE STUDY

Friends School

Mia Barwick, Accountant at the Friends School, talks about the improvements in their business processes since using expensemanager (now ProSpend), and the successful integration with MYOB Advanced.

READ THE FULL CASE STUDY

UNIQUE SERVICE

Human-In-The-Loop (HITL)

ProSpend has been a market leader in delivering an uncompromising invoice extraction service with HITL.

Human-In-The-Loop machine learning can be thought of as attended machine learning and it allows us to guarantee that all the data you require is accurately captured during the scanning process.

Without the Human-In-The-Loop model, every time an exception is received it will require manual data entry into the finance system, and because the machine is not trained, low accuracy rates will continue.

ProSpend delivers a system that achieves the perfect harmony between the work of machines and that of people; the more you use it, the smarter it gets.

MOBILE BUSINESS TOOLS

Approve invoices on the go

Approvers are busy people and to keep the process flowing ProSpend gives managers the ability to see and approve invoices quickly and easily from anywhere, on any device.

Email alerts are configurable so your Approvers don't miss an invoice.

The ProSpend App is available for all iOS and Android-enabled phones or tablets on the Apple App Store and Google Play Store.

“The expensemanager (now ProSpend) invoice module has automated our accounts payable process. As a result we have saved hard dollars in printing, filing, storage and man-hours. ”

“We’ve reduced the time to process a supplier invoice approval and payment by a number of days, it’s visible to everyone and now paper-free.”

“I believe it is an excellent choice for any organisation seeking a streamlined and efficient AP process.”

"I believe it is an excellent choice for any organisation seeking a streamlined and efficient AP process."

“The expensemanager (now ProSpend) invoice module has automated our accounts payable process. As a result we have saved hard dollars in printing, filing, storage and man-hours. ”

"We’ve reduced the time to process a supplier invoice approval and payment by a number of days, it’s visible to everyone and now paper-free."

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"We’ve reduced the time to process a supplier invoice approval and payment by a number of days, it’s visible to everyone and now paper-free." - Jamie Hughes

RGF

“The expensemanager (now ProSpend) invoice module has automated our accounts payable process. As a result we have saved hard dollars in printing, filing, storage and man-hours. ” - Gavin Finn

Montessori Stacked (1)

"I believe it is an excellent choice for any organisation seeking a streamlined and efficient AP process." Danny Nassif

The OCR captures key data fields on the supplier invoices, supplier name, invoice number, descriptions, amount and GST

With PO module, when an invoice is scanned, it will look for a PO number. When PO number is found we will match this to the invoice

With invoice automation the system captures supplier invoice details which enables it to detect duplicate invoice before they are processed for payment

Yes, you can attach multiple supporting documents to an invoice

Yes, ProSpend (formerly expensemanager) has its own app found on Apple App Store or Google Play for on-the-go functionality.

Yes, we have a dedicated support team based in Australia that is one call or email away.

AP automation doesn’t have to be expensive. The key is finding an AP automation solution that fits your business’s unique needs and goals. With ProSpend’s customisable modules, you can pick the features that you need. Calculate the estimated cost based on your chosen preferences with our Pricing Calculator.

Definitely! With AP automation, you can reduce the amount of time handling tedious manual processes, improve accuracy, reduce invoice fraud and ensure compliance. This means better productivity, allowing you to focus more resources on your business goals.

We understand that every company is different. Based on your company’s workflow and structure, we at ProSpend develop a customised implementation plan with dedicated training and UAT sessions to help you transition and use our AP automation platform to the fullest.

One Unified Platform for spend management and proactive control

Expense Manager

AP Manager

Platform

Hyperautomated Accounts Payable

Hyperautomation

Multiple delivery options

Payment protection

Intelligent Accounts Payable

Auto coding & verification

Duplicate invoice check

Quick split allocations

Pay overseas suppliers

Bank Account Validation

Supplier Average

Invoice payment protection

Integrated supplier management

Integrated supplier database

Integrated supplier database

Unknown supplier workflow

Unknown supplier workflow

Supplier maintenance

Supplier maintenance

Trading term calculation

Trading term calculation

Integrated supplier database

Unknown supplier workflow

Supplier maintenance

Trading term calculation

Friends School

Human-In-The-Loop (HITL)

Approve invoices on the go

What our customers say

What our customers say

The smartest and most efficient way to manage your spend.

What our customers say

The smartest and most efficient way to manage your spend.

Need clarification?

What does ProSpend invoice scanning do?

Can the system match purchase order to an invoice?

Does the system recognize duplicate invoices?

Can you attach multiple documents to an invoice?

Is ProSpend mobile or tablet friendly?

Do you offer support for users?

Is AP automation expensive?

Is AP automation worth it?

How to implement AP automation?

One platform for all your business spend