One Unified Platform for spend management and proactive control

Expense Manager

AP Manager

  • AP Invoice Automation

    Hyper automated AP processing with OCR & AI and backed by fraud control

  • Purchase Orders

    Be proactive with spend management and create PO's before the spend happens

  • e-Invoicing

    Digital transformation of AP processing

  • Fraud Control

    Transform your accounts payable with control and confidence

Spend Control

Hyperautomated Accounts Payable

Reduce manual processes and get compliance monitoring with ProSpend’s Accounts Payable Automation solutions featuring workflows, invoice approval limits, fraud control and supplier management

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Hyperautomated Accounts Payable

With ProSpend’s AP automation, finance teams cut processing time in half, reduce invoice errors, and gain complete visibility into cash flow.

BOOK A DEMO

 

Take proactive AP automation to the next level with ProSpend's Purchase Order Module

Explore Purchase Orders
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Automate the entire process

✅  Go from manual to automated   ✅  Stop fraud in it's tracks   ✅  Reduce time and money   ✅Automate invoice approvals

Ready to see how it works. 

Check out the video now!

 

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OCR- but not as you know it

ProSpend’s invoice scanning and extraction service is powered by artificial intelligence (AI) and machine learning (ML), constantly learning with every document processed – enabling automated data extraction from any number of document designs

It is designed to handle even the most complex invoice formats with ease, using advanced Natural Language Processing (NLP) to accurately extract data. Our machine learning-powered engine has been trained on millions of supplier invoices delivering exceptional first-time accuracy.

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ProSpend Human-In-The-Loop (HITL) 1500px-min

Plus Human-In-The-Loop (HITL) = 100% accurancy

ProSpend has been a market leader in delivering an uncompromising invoice extraction service with HITL.   HITL machine learning can be thought of as attended machine learning and it allows us to guarantee 100% accuracy on invoice data extraction. Without the HITL model, every time an exception is received it will require manual data entry by the finance team  and because the machine is not trained, low accuracy rates will continue.

In our opinion, that’s just not a complete service. Document exceptions are handled by ProSpend within our end-to-end process and this process is managed entirely by our team.

"ProSpend delivers a system that achieves the perfect harmony between the work of machines and that of people; the more you use it, the smarter it gets."

Learn More about Hyperautomation

Protect your business from double payments

Duplicate invoices don’t just lead to overpayments—they can seriously impact your cash flow

ProSpend’s advanced technology automatically scans and compares every invoice, detecting duplicates before they’re processed

If a duplicate is detected, it’s flagged instantly, giving you confidence that every payment is accurate and justified

Autism Spectrum Customer testimonial

 

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Configurable and intuitive coding

Ensure quick and error-free processing with ProSpend's configurable coding. Each invoice is automatically verified according to your guidelines, with supplier matching, coding rules applied, PO matching, and approval rules enforced. This automation reduces errors and accelerates processing times.

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Header or line item extraction

ProSpend offers either header or line-item OCR data extraction. 

Line item extraction takes invoice processing to the next level by capturing detailed information at the line-item level. This means every product, service, quantity, and price is accurately extracted and coded, providing complete transparency and control over your spending. 

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statement reconciliation

Statement Reconciliation

Why reconcile just your top 20 suppliers when you can reconcile them all?

ProSpend Statement Reconciliation removes the manual barriers that limit businesses to reconciling only their largest suppliers, enabling comprehensive statement reconciliation across your supplier base while strengthening financial controls and supplier relationships.

Explore all the features of our Accounts Payable Module 

PROTIPS BY YOURS TRIEU-LY

Bank Account Validation

PROTIPS BY YOURS TRIEU-LY

Supplier Average

Calculate Your Savings Now

Don't let manual processing drain your budget. You could save thousands of dollars every month with ProSpend's AP Invoice Automation.

Try our ROI Calculator to find out how much your business can save.

ROI CALCULATOR

What our customers say

Join these modern finance teams that trust ProSpend to automate their business spend.

friends school (1)
 Friends School

We certainly have found ProSpend to be a significantly more efficient and effective approach to our purchasing and expense processing and has proven to be well worth the investment.

Friends School Story
montessori (1)
 Montessori Academy

Montessori highly recommend ProSpend as an outstanding Accounts Payable (AP) solution. We believe it is an excellent choice for any organisation seeking a streamlined and efficient AP process.

Montessori's Story
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 Barwon Coast

With ProSpend our Managers have better visibility and control along all the steps of the invoice entry, approval and payment process and their year to date spend against budget, with no need to wait for EOM reports.

Barwon Coast's Story
acrux
 Acrux

ProSpend's PO and invoice module matched to our needs perfectly. The system allows users to create POs, get them through the approval process and automatically match to the invoice when they come in.

Acrux's Story
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Stop fraud in it's tracks

ProSpend uses OCR and AI technology to scan every invoice and the data extracted initiates a rigorous multi-check process.   

Errors and anomalies are identified immediately giving your business protection from fraud and payment mistakes.

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Integrated supplier management

By leveraging an integrated supplier database, ProSpend helps businesses manage supplier relationships more effectively while driving efficiency and accuracy across the board.

  • Integrated database

  • Supplier maintenance

  • Trading term options

supplier sync

Keep your suppliers in sync

Minimise errors and inconsistencies by maintaining a single source of truth for supplier details.

The database can be maintained easily through a one-off update, import or synchronisation with a range of ERP's

 

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Highly configurable options for suppliers

Full control by AP for supplier maintenance

  • Invoice delivery method
  • Auto coding - cost centre and g/l code
  • Data extraction options
  • Payment terms 
  • Approval workflow
  • Currency
  • PO Matching
trading terms

Pay suppliers on your terms

Configure how you want to pay.  On scanning the invoice into ProSpend our software will use your preferred configured supplier due date

TESTIMONIALS

What our customers say

The smartest and most efficient way to manage your spend.

CUSTOMER STORIES

"I believe it is an excellent choice for any organisation seeking a streamlined and efficient AP process."

Montessori Academy
Montessori Academy Dany Nassif

“The expensemanager (now ProSpend) invoice module has automated our accounts payable process. As a result we have saved hard dollars in printing, filing, storage and man-hours. ”

RGF Staffing
RGF Staffing Gavin Finn

"We’ve reduced the time to process a supplier invoice approval and payment by a number of days, it’s visible to everyone and now paper-free."

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Animals Australia Jamie Hughes
TESTIMONIALS

What our customers say

The smartest and most efficient way to manage your spend.

CUSTOMER STORIES

animals aus white

"We’ve reduced the time to process a supplier invoice approval and payment by a number of days, it’s visible to everyone and now paper-free." - Jamie Hughes

RGF

“The expensemanager (now ProSpend) invoice module has automated our accounts payable process. As a result we have saved hard dollars in printing, filing, storage and man-hours. ” - Gavin Finn

Montessori Stacked (1)

"I believe it is an excellent choice for any organisation seeking a streamlined and efficient AP process." Danny Nassif

FAQ

Need clarification?

What does ProSpend invoice scanning do?

Can the system match purchase order to an invoice?

Does the system recognize duplicate invoices?

Can you attach multiple documents to an invoice?

Is ProSpend mobile or tablet friendly?

Do you offer support for users?

Is AP automation expensive?

AP automation doesn’t have to be expensive. The key is finding an AP automation solution that fits your business’s unique needs and goals. With ProSpend’s customisable modules, you can pick the features that you need. Calculate the estimated cost based on your chosen preferences with our Pricing Calculator.

Is AP automation worth it?

Definitely! With AP automation, you can reduce the amount of time handling tedious manual processes, improve accuracy, reduce invoice fraud and ensure compliance. This means better productivity, allowing you to focus more resources on your business goals.

How to implement AP automation?

We understand that every company is different. Based on your company’s workflow and structure, we at ProSpend develop a customised implementation plan with dedicated training and UAT sessions to help you transition and use our AP automation platform to the fullest. 

One platform for all your business spend

Easily manage your expenses, invoices, purchase orders and cards all in one unified platform

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