What is expense management?

Expense management refers to the systems deployed by a business to process, pay, and audit employee-initiated expenses. These expenses include but are not limited to, expenses incurred for travel and entertainment.

Why is expense management important?

Expense management establishes control over employee spending and payroll processes so you can maintain accurate financial records and make data-driven business decisions in the future.

How does expense management work?

The expense management process follows a sequence of employees making claims for reimbursement and accounting for expenses they have incurred. This process can be automated with a smart expense manager application for speed, accuracy, and security. When done efficiently, the expense management process offers key business insights into business spending and helps control expenses.

Does ProSpend’s Expense Manager work for reimbursement and card claims?

Yes, our expense management software works for all claim types including mileage and travel claims.

Where is our data hosted?

The data in ProSpend's expense management system is stored with Amazon Web Services data centres hosted in Australia.

Can approvers and managers work remotely with ProSpend?

Our expense management platform is cloud-based, meaning you can work anywhere, anytime.

Can users only create an expense for their cost centre?

Our spend management system allows you to give permissions to your users to allow them to submit claims for expense types available to a set of cost centres.

Can you submit claims on mobile?

With our Expense Manager’s OCR technology, you can snap pictures of receipts as well as create reports on mobile – allowing you to work all on the go!

Can we have our spend policy enforced?

Yes, the users can be prompted of your policy when they are creating a claim.

How to use the expense manager app?

ProSpend's Expense Manager can be accessed via desktop or mobile, allowing users to create, submit and approve claims anytime and anywhere. Based on your company’s workflow and structure, we’ll create an implementation plan to help your team maximise their use of our Expense Management features.

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“use of the mobile application makes it easy for our staff to capture and code documentation on the go”

“expensemanager (now ProSpend) was able to totally automate reimbursements for our staff for fuel expenditure, corporate and personal expenses”

“It has reduced a lot of time on cash claims....the approval time and the time to actually get the money reimbursed to employees ”

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