One Unified Platform for spend management and proactive control

Expense Manager

AP Manager

Spend Control

Construction

Spend Management for Construction

Purpose-built spend management for ANZ construction finance teams

Control project and site spend with approvals, automated invoices and expenses, and audit-ready records that keep job costing clean and budgets on track

Book a demo Try the ROI Calculator
construction_circle

Trusted by Construction Finance Teams Across ANZ

Over 300K

Active users on ProSpend

$147 M

Expense spend tracked per month

Nearly $9B

Total invoice spend processed

29K

Cards managed on platform

Solving the Real Problems in Construction Finance

When every invoice needs a project code, a cost centre, and a job line, manual finance processes are not just slow. They create risk, rework, and disputes.

arrows_output_48dp_44546A_FILL0_wght400_GRAD0_opsz48

Controls break down across jobs and entities
Different jobs, sites and entities often need different coding, approval paths and spend limits. When controls are too rigid or manual, finance teams fall back on workarounds. 

currency_exchange_48dp_44546A_FILL0_wght400_GRAD0_opsz48

End-of-month budget shocks
You only see overspend once invoices hit the ledger. By then, there’s nothing you can do to pull spend back into line. 

receipt_48dp_44546A_FILL0_wght400_GRAD0_opsz48

Invoice processing turns into a weekly bottleneck
High invoice volumes from suppliers, equipment hire, and subcontractors turn into days of manual keying, coding, chasing, and rework. 

credit_card_48dp_FFFFFF_FILL0_wght400_GRAD0_opsz48

Site spend is hard to attribute to the right job
Cash floats and shared cards make it hard to see who spent what on site, and harder to stop out-of-policy spend early. 

receipt_long_off_48dp_44546A_FILL0_wght400_GRAD0_opsz48

Missing receipts and slow reimbursements
Receipts go missing on site, staff wait for repayments, and finance wastes time chasing proof and context. 

verified_48dp_FFFFFF_FILL0_wght400_GRAD0_opsz48

Audit, compliance, and payment risk
When approvals live in email and supporting docs sit in folders, it’s hard to answer “who approved this and why” during audits or contract reviews.

Spend Controls That Actually Work for Construction

construction_1

Flexible spending rules across every project and entity

Set limits, categories, coding fields and approval rules by job, site, entity or team so controls reflect how construction spend actually happens

No shared cards or cash floats

Issue controlled cards to project managers, site teams, or specific jobs. Keep every transaction tied to the right owner and purpose.

Fast approvals that match delegated authorities

Route approvals by job, cost centre, supplier, and value so the right person signs off, with a full audit trail.

Automated AP and cleaner coding

Capture invoices, code them to the right GL and job details, and push approved data into your accounting system without re-keying.

Fewer reimbursements and no lost receipts

Site teams snap receipts on mobile and code to the right project on the spot, so costs hit the job while the context is still fresh.

Easy receipt tracking via mobile app

Cardholders get prompted to attach receipts and descriptions in real time, cutting down on month-end chasing.

Real-time visibility by job and cost code

See spend and remaining budget by job, project phase, or cost centre anytime, not after close.

Seamless accounting sync

Approved expenses and invoices sync into Xero, MYOB or NetSuite with the correct tax, GL and tracking codes.

Faster, cleaner month-end close

Automated approvals, matching, and complete records reduce close time from weeks to days.

Strong security and access controls

Role-based permissions protect sensitive finance data and keep access appropriate across sites and entities.

Built-in fraud and error prevention

Duplicate checks, spend limits, and exception alerts help stop issues before money leaves the business.

Policy-encoded spend

Card rules and approval workflows enforce procurement policies automatically, without slowing down the job.

construction_2
construction_3
Jasbe Petroleum Case Study

Why Jasbe Petroleum Chose ProSpend

A 56-site network with field staff across Australia needed smoother approvals across mismatched schedules, stronger visibility over 100,000+ invoices, and automated policy enforcement to eliminate manual AP bottlenecks.

Read the full Jasbe Petroleum story

30 mins

30+ minutes

Average time to process a single invoice manually

1 in 3

1 in 3 providers

Experience regular budget overruns due to lack of upfront spend control

percentage

60% of organisations

Still rely on shared corporate cards or petty cash

calendar

25+ days

Typical wait time for staff reimbursements under manual processes

FAQs

How long does it take to implement ProSpend?

Most construction teams go live in 4 to 6 weeks. We connect to your accounting system, set up your project structure, and configure approvals so the site and head office can start using it quickly. 

Does ProSpend integrate with our accounting software?

Yes. ProSpend syncs approved invoices and expenses into common finance systems, so you reduce re-keying and keep the ledger aligned.

Can we code spend to project codes, cost centres, and job lines?

 Yes. You can make project code, cost centre, and job line mandatory fields so invoices, card transactions, and expenses cannot be submitted without the right job allocation.

Can approvals match our delegated authorities?

 Yes. Approval workflows can follow delegated authorities and route by value, project, entity, and spend type. Every approval is time-stamped with a clear audit trail.

Can ProSpend support multi-site and multi-entity construction groups?

Yes. ProSpend supports multi-entity structures with different approval rules, coding rules, and budgets by entity, while keeping consolidated visibility for finance.

Can we match invoices to POs and delivery receipts?

Yes. Where a purchase order exists, ProSpend supports invoice matching to the PO and can flag exceptions for review. This helps catch overbilling, duplicate invoices, and mismatches before payment. 

How does ProSpend help reduce duplicate invoices and payment fraud?

ProSpend flags duplicates before they’re processed and supports controls like supplier verification and approval rules. This reduces double payments and stops risky invoices from reaching the payment run.

Can site teams capture receipts on mobile and code to the right project?

Yes. Site teams can snap a receipt, add context, select the project code, and submit straight from mobile. Finance gets complete information without chasing. 

Do we have to replace our corporate cards?

No. You can connect existing cards via feeds or issue ProSpend cards for tighter controls. Either way, transactions are captured automatically and linked to receipts and coding.

Can we control spend by merchant type, limits, or project rules?

Yes. You can set limits, restrict merchant categories, and enforce policy rules by role, project, and entity, so spend stays on-policy without slowing teams down. 

Can we track budget vs actual by job in real time?

Yes. ProSpend gives finance and project leaders real-time visibility into spend against budgets by project and cost centre, so you can act before a job drifts over budget. 

What records do we get for audit and contract reviews?

You get a complete record for each transaction, including approvals, coding, and supporting documents. This makes it easier to answer who approved what, why it was approved, and which job it relates to. 

How secure is our data?

ProSpend uses role-based access controls and security measures to protect finance data, with audit history retained for traceability across projects and entities. 

Ready to Simplify Spend Across Your Projects?

ProSpend gives construction finance teams the control, automation and real-time visibility they need across jobs, sites and suppliers without adding admin or headcount

Book a 20-Minute Demo
construction_4