Controls break down across jobs and entities
Different jobs, sites and entities often need different coding, approval paths and spend limits. When controls are too rigid or manual, finance teams fall back on workarounds.
End-of-month budget shocks
You only see overspend once invoices hit the ledger. By then, there’s nothing you can do to pull spend back into line.
Invoice processing turns into a weekly bottleneck
High invoice volumes from suppliers, equipment hire, and subcontractors turn into days of manual keying, coding, chasing, and rework.
Site spend is hard to attribute to the right job
Cash floats and shared cards make it hard to see who spent what on site, and harder to stop out-of-policy spend early.
Missing receipts and slow reimbursements
Receipts go missing on site, staff wait for repayments, and finance wastes time chasing proof and context.
Audit, compliance, and payment risk
When approvals live in email and supporting docs sit in folders, it’s hard to answer “who approved this and why” during audits or contract reviews.
Invoices entered once—no manual typing ever again
Our AI-powered invoice scanning and extraction instantly reads even the most complex invoice formats, automatically extracting and validating data. No templates or manual entry required, just clean, accurate invoice data flowing seamlessly into your workflows.
Our machine learning-powered engine has been trained on millions of supplier invoices delivering exceptional first-time accuracy.
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%201500px%204.png?width=1500&height=1000&name=ProSpend%20Human-In-The-Loop%20(HITL)%201500px%204.png "ProSpend Human-In-The-Loop (HITL) 1500px 4")
.png?width=1200&height=825&name=duplicate%20invoice%20(2).png "duplicate invoice (2)")
Protect your business from double payments
Duplicate invoices don’t just lead to overpayments, they can seriously impact your cash flow.
ProSpend’s advanced technology automatically scans and compares every invoice, detecting duplicates before they’re processed.
If a duplicate is detected, it is flagged instantly, giving you confidence that every payment is accurate and justified.
Invoice coding that eliminates errors instantly
Ensure fast and error-free processing with ProSpend's configurable coding. Each invoice is automatically verified against your your guidelines, with supplier matching, coding rules applied, PO matching, and approval rules enforced. This automation reduces errors and accelerates processing times.
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.png?width=1200&height=825&name=line%20item%20scanning%20(11).png "line item scanning (11)")
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We have found ProSpend to be a significantly more efficient and effective approach to our purchasing and expense processing and has proven to be well worth the investment.
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We highly recommend ProSpend as an outstanding Accounts Payable (AP) solution. We believe it is an excellent choice for any organisation seeking a streamlined and efficient AP process.
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With ProSpend our managers have better visibility and control along all the steps of the invoice entry, approval and payment process and their year to date spend against budget, with no need to wait for EOM reports.
ProSpend's PO and invoice module matched our needs perfectly. It helped users create POs, route them through the approval process, and automatically match approved POs to incoming invoices. With ProSpend, we cut AP invoice processing time by 50%.
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Integrated database
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Supplier maintenance
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Trading term options
Keep your suppliers in sync
Minimise errors and inconsistencies by maintaining a single source of truth for supplier details.
The database can be maintained easily through a one-off update, import or synchronisation with a range of ERPs.
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Highly configurable options for suppliers
Get full control by AP for supplier maintenance, including:
- Invoice delivery method
- Auto coding - cost centre and g/l code
- Data extraction options
- Payment terms
- Approval workflow
- Currency
- PO Matching
Pay suppliers on your terms
Configure how you want to pay. On scanning the invoice into ProSpend our software will use your preferred configured supplier due date.
"I believe it is an excellent choice for any organisation seeking a streamlined and efficient AP process."
“The expensemanager (now ProSpend) invoice module has automated our accounts payable process. As a result we have saved hard dollars in printing, filing, storage and man-hours. ”
"We’ve reduced the time to process a supplier invoice approval and payment by a number of days, it’s visible to everyone and now paper-free."
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"We’ve reduced the time to process a supplier invoice approval and payment by a number of days, it’s visible to everyone and now paper-free." - Jamie Hughes
“The expensemanager (now ProSpend) invoice module has automated our accounts payable process. As a result we have saved hard dollars in printing, filing, storage and man-hours. ” - Gavin Finn
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"I believe it is an excellent choice for any organisation seeking a streamlined and efficient AP process." Danny Nassif
30+ minutes
Average time to process a single invoice manually
1 in 3 providers
Experience regular budget overruns due to lack of upfront spend control
60% of organisations
Still rely on shared corporate cards or petty cash
25+ days
Typical wait time for staff reimbursements under manual processes
