One Unified Platform for spend management and proactive control

Expense Manager

AP Manager

Spend Control

Hospitality

Spend Management for Hospitality

Spend Management for Hospitality Finance Teams Across ANZ

Hospitality finance teams manage high transaction volumes, tight margins and decentralised spend across venues, events and departments. ProSpend helps you control spend before it happens, automate invoices and expenses, and maintain a complete audit-ready trail without adding admin.

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Trusted by Hospitality Finance Teams Across ANZ

Over 300K

Active users on ProSpend

$147 M

Expense spend tracked per month

Nearly $9B

Total invoice spend processed

29K

Cards managed on platform

Solving the Real Problems in Hospitality Finance

When teams are buying across venues, functions and departments every day, manual finance processes are not just slow. They reduce visibility and increase risk.

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Limited visibility across venues and events
You only see overspend once the month is closed. By then, there is nothing you can do to pull spend back into line.

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Frequent decentralised purchasing
Hospitality teams make fast day-to-day purchases across F&B, operations and events. Without clear controls, spend becomes hard to monitor.

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High-volume AP bottlenecks
Supplier invoices arrive constantly and often require manual handling, coding and follow-up. This slows approvals and increases operational risk. 

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Margin pressure that shows up too late
When food costs, supplier pricing or event costs move, finance and operations need to see the impact early, not after the month closes. 

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Disconnected systems and spreadsheets
Hospitality teams often rely on multiple systems plus manual spreadsheets to connect spend data, which slows decisions and weakens reporting. 

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Too much time lost to reconciliation and follow-up
Finance teams spend hours chasing receipts, reconciling cards and correcting coding instead of focusing on planning and analysis. 

 Spend Controls That Actually Work for Hospitality 

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Real-time visibility across venues and events

Track spend across venues, centres, shifts, events and departments so finance and operations can see where money is going as it happens.

Controlled cards with limits and merchant rules

Issue physical, virtual or one-time cards with limits, merchant rules and expiry dates so venue teams can make approved purchases without relying on shared cards or petty cash.

Fast approvals for on-site and off-site teams

Requests route automatically to the right approver whether managers are on site, between venues or working remotely.

Automated Accounts Payable

Supplier invoices are captured, coded and approved digitally, then synced to your accounting system without manual re-keying.

Mobile-first expense capture for shift workers

Staff can submit expenses and capture receipts on the spot, reducing missing paperwork and follow-up for finance.

Clear budget visibility

Compare actual spend against budgets by venue, department or event so managers can act earlier when costs start moving.

Flexible coding by venue, event and department

Ensure spend is coded correctly by venue, event, department, food and beverage, operations or other business dimensions from the start.

Seamless accounting and ERP sync

Approved expenses and invoices sync into your finance system with the right coding and tax treatment.

Faster, cleaner month-end close

Reconciled cards, structured coding and complete records reduce manual clean-up and make closing more predictable.

Strong controls and audit trails

Every transaction includes receipts, approvals and timestamps stored together in one place.

Fraud and error prevention

Duplicate checks, policy rules and exception visibility help stop issues before payments are made.

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Beef Australia Case Study

Why Beef Australia Chose ProSpend

An events and hospitality organisation needed to solve delays from remote approvers, paper -based record-keeping, and surprise invoices that slowed the finance team down.

Read the full Beef Australia story

30 mins

30+ minutes

Average time to process a single invoice manually

1 in 3

1 in 3 providers

Experience regular budget overruns due to lack of upfront spend control

percentage

60% of organisations

Still rely on shared corporate cards or petty cash

calendar

25+ days

Typical wait time for staff reimbursements under manual processes

FAQs

Can ProSpend track spend by venue, event or department?

 Yes. Expenses, invoices and card transactions can be coded by venue, property, event, function or department so finance can report clearly across operations. 

Can approvals work across multiple venues or managers?

 Yes. Approval workflows can route by venue, department, value or spend type so the right approver signs off, even in distributed operations. 

Does ProSpend integrate with our accounting software?

 Yes. ProSpend integrates with common ANZ accounting and finance systems, so approved expenses and invoices flow into the ledger with the correct coding.

How does ProSpend help with supplier invoices in hospitality?

Supplier invoices can be captured, coded and routed through a consistent approval workflow, reducing manual entry and making it easier to see where approvals are slowing down. 

Can ProSpend help reduce petty cash and out-of-pocket spend?

 Yes. Controlled cards, mobile receipt capture and digital expense workflows reduce reliance on petty cash and manual reimbursements. 

How does ProSpend help hospitality teams manage margins?

Real-time visibility by venue, department or event helps finance and operations compare spend against budgets and act earlier when costs move. 

Can ProSpend work across multiple sites or properties?

 Yes. ProSpend supports multi-site and multi-entity operations, with coding structures and approval rules that reflect how hospitality businesses actually run. 

How long does implementation take?

Most teams go live in 4 to 6 weeks, depending on scope, integrations and rollout. 

How secure is our data?

Role-based access controls and audit history help keep finance data protected and traceable across teams and locations. 

Ready to Strengthen Spend Control Across Hospitality Operations? 

ProSpend gives hospitality finance teams the controls, visibility and audit-ready evidence they need across expenses, cards, budgets and accounts payable in one platform.

Book a 20-Minute Demo
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