Limited visibility across venues and events
You only see overspend once the month is closed. By then, there is nothing you can do to pull spend back into line.
Frequent decentralised purchasing
Hospitality teams make fast day-to-day purchases across F&B, operations and events. Without clear controls, spend becomes hard to monitor.
High-volume AP bottlenecks
Supplier invoices arrive constantly and often require manual handling, coding and follow-up. This slows approvals and increases operational risk.
Margin pressure that shows up too late
When food costs, supplier pricing or event costs move, finance and operations need to see the impact early, not after the month closes.
Disconnected systems and spreadsheets
Hospitality teams often rely on multiple systems plus manual spreadsheets to connect spend data, which slows decisions and weakens reporting.
Too much time lost to reconciliation and follow-up
Finance teams spend hours chasing receipts, reconciling cards and correcting coding instead of focusing on planning and analysis.
Invoices entered once—no manual typing ever again
Our AI-powered invoice scanning and extraction instantly reads even the most complex invoice formats, automatically extracting and validating data. No templates or manual entry required, just clean, accurate invoice data flowing seamlessly into your workflows.
Our machine learning-powered engine has been trained on millions of supplier invoices delivering exceptional first-time accuracy.
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%201500px%204.png?width=1500&height=1000&name=ProSpend%20Human-In-The-Loop%20(HITL)%201500px%204.png "ProSpend Human-In-The-Loop (HITL) 1500px 4")
.png?width=1200&height=825&name=duplicate%20invoice%20(2).png "duplicate invoice (2)")
Protect your business from double payments
Duplicate invoices don’t just lead to overpayments, they can seriously impact your cash flow.
ProSpend’s advanced technology automatically scans and compares every invoice, detecting duplicates before they’re processed.
If a duplicate is detected, it is flagged instantly, giving you confidence that every payment is accurate and justified.
Invoice coding that eliminates errors instantly
Ensure fast and error-free processing with ProSpend's configurable coding. Each invoice is automatically verified against your your guidelines, with supplier matching, coding rules applied, PO matching, and approval rules enforced. This automation reduces errors and accelerates processing times.
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.png?width=1200&height=825&name=line%20item%20scanning%20(11).png "line item scanning (11)")
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We have found ProSpend to be a significantly more efficient and effective approach to our purchasing and expense processing and has proven to be well worth the investment.
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We highly recommend ProSpend as an outstanding Accounts Payable (AP) solution. We believe it is an excellent choice for any organisation seeking a streamlined and efficient AP process.
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With ProSpend our managers have better visibility and control along all the steps of the invoice entry, approval and payment process and their year to date spend against budget, with no need to wait for EOM reports.
ProSpend's PO and invoice module matched our needs perfectly. It helped users create POs, route them through the approval process, and automatically match approved POs to incoming invoices. With ProSpend, we cut AP invoice processing time by 50%.
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Integrated database
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Supplier maintenance
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Trading term options
Keep your suppliers in sync
Minimise errors and inconsistencies by maintaining a single source of truth for supplier details.
The database can be maintained easily through a one-off update, import or synchronisation with a range of ERPs.
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Highly configurable options for suppliers
Get full control by AP for supplier maintenance, including:
- Invoice delivery method
- Auto coding - cost centre and g/l code
- Data extraction options
- Payment terms
- Approval workflow
- Currency
- PO Matching
Pay suppliers on your terms
Configure how you want to pay. On scanning the invoice into ProSpend our software will use your preferred configured supplier due date.
"I believe it is an excellent choice for any organisation seeking a streamlined and efficient AP process."
“The expensemanager (now ProSpend) invoice module has automated our accounts payable process. As a result we have saved hard dollars in printing, filing, storage and man-hours. ”
"We’ve reduced the time to process a supplier invoice approval and payment by a number of days, it’s visible to everyone and now paper-free."
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"We’ve reduced the time to process a supplier invoice approval and payment by a number of days, it’s visible to everyone and now paper-free." - Jamie Hughes
“The expensemanager (now ProSpend) invoice module has automated our accounts payable process. As a result we have saved hard dollars in printing, filing, storage and man-hours. ” - Gavin Finn
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"I believe it is an excellent choice for any organisation seeking a streamlined and efficient AP process." Danny Nassif
30+ minutes
Average time to process a single invoice manually
1 in 3 providers
Experience regular budget overruns due to lack of upfront spend control
60% of organisations
Still rely on shared corporate cards or petty cash
25+ days
Typical wait time for staff reimbursements under manual processes
