One Unified Platform for spend management and proactive control

Expense Manager

AP Manager

Spend Control

ProSpend + MYOB Acumatica

MYOB Acumatica Integration Built for Australian Finance Teams

Capture, control and approve business spend in ProSpend before expenses, invoices, purchase orders and card transactions are exported into MYOB Acumatica.

Book a demo Try the ROI Calculator
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ProSpend + MYOB Acumatica

MYOB Acumatica Integration Built for Australian Finance Teams

Capture, control and approve business spend in ProSpend before expenses, invoices, purchase orders and card transactions are exported into MYOB Acumatica.

Book a demo Try the ROI Calculator
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Trusted by ANZ finance teams

  • Friends School
  • Monash College
  • ASPA-Loop-700px-1
  • Kempsey Adventist School
  • Macquarie University
  • Port Macquarie Adventist School
  • ProSpend Website Logo Carousel - Stakeholder Logos
  • University of Queensland

What you get with MYOB Acumatica and ProSpend

Manage business spend in ProSpend before it reaches MYOB Acumatica. Capture expenses, automate invoice processing, control purchasing activity and reconcile card transactions with the approvals, coding and supporting documents already attached.

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Get complete spend visibility before export

Capture receipts, coding and approvals before transactions reach MYOB Acumatica. Finance gets the supporting detail earlier and spends less time chasing missing information.

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Make Coding Consistent Across Every Transaction

Apply the branches, subaccounts, projects and project tasks your team uses in MYOB Acumatica, helping reduce manual coding and improve reporting accuracy.

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Connect through API

Move approved expenses, invoices and purchase related data into MYOB Acumatica through the configured API workflow.

 

Sync MYOB Acumatica Data Without the Hassle

Pull supplier records, supplier bank details, subaccounts, projects and project tasks from MYOB Acumatica into ProSpend through the configured API integration. Run ERP synchronisation for active suppliers, projects and project tasks, and map subaccounts to activity codes for use in ProSpend workflows.

 

Reduce Manual Invoice Entry

ProSpend uses AI-powered OCR scanning to extract key invoice details, including supplier, invoice number, line items, amounts and GST.

When a field needs review, ProSpend’s Human in the Loop process helps resolve the exception before the invoice moves forward.

 

 

Catch Potential Duplicate Invoices Earlier

ProSpend checks invoices against existing records before they progress.
If a potential duplicate is detected, it is flagged in ProSpend so finance can review it before it moves further through the workflow.

 

Match POs and Receipts Before Bills Reach Acumatica

Raise and approve purchase orders in ProSpend, then match incoming invoices against the approved PO and recorded receipts. Review remaining quantities and value variances before exporting approved invoice data and POs into MYOB Acumatica.

Code Expenses Against the Right Acumatica Dimensions

Capture and code expense claims in ProSpend before export.

Apply the branches, subaccounts, projects and project tasks your finance team uses in MYOB Acumatica.

 


Send AP Invoices into MYOB Acumatica Payables

Capture, code, and approve supplier invoices in ProSpend before export. Send invoice data and supporting attachments into MYOB Acumatica Payables through the API, with a direct link back to the full ProSpend record.

Each entity exports to Xero, keeping your books clean without duplicating your setup


Reconcile Card Spend in the General Ledger

Capture card transactions in ProSpend with receipts, coding and approvals attached before export. Credit card claims and virtual card claims can export into MYOB Acumatica as general journals, with separate expense, GST paid and clearing lines.

Each entity exports to Xero, keeping your books clean without duplicating your setup


Keep Reimbursements Inside the Finance Workflow

Employees can submit out of pocket expenses in ProSpend with receipts and coding attached. Once reviewed and approved, cash reimbursement claims can be exported into MYOB Acumatica as AP invoices. 


Manage Multiple Branches and Entities in One Place

Manage multi branch or multi entity structures in one ProSpend database, with the coding and approval rules your finance team needs. Users can select the right entity, branch and coding details for each transaction before it reaches MYOB Acumatica.


Keep Every Transaction Easy to Check

Exported MYOB Acumatica transactions include a direct link back to ProSpend. Finance teams can open the supporting receipt or invoice, transaction details, audit history and linked purchase orders from the MYOB Acumatica record. 

How to connect ProSpend to MYOB Acumatica 

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1. Connect 

Set up the API connection between ProSpend and MYOB Acumatica. ProSpend works with your team, MYOB and your solution provider to configure the integration. 

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2. Sync and Map

Run the ERP sync to pull active suppliers, projects and project tasks from MYOB Acumatica into ProSpend. Configure how branches, subaccounts, GL codes and coding fields are used in your ProSpend workflows. 

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3. Configure

Set your approval workflows, Delegation of Authority rules, purchase order controls, spend policies and multi entity requirements in ProSpend. 


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4. Go live

Review and approve spend in ProSpend, then export transactions into MYOB Acumatica through the configured API workflow. 


Over 300K

Active users on ProSpend

$147 M

Expense spend tracked per month

Nearly $9B

Total invoice spend processed

29K

Cards managed on platform

 Everything the ProSpend MYOB Acumatica Integration Does 

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API based integration

Connect ProSpend with MYOB Acumatica through the API.

General Ledger and Payables support

Export transactions into the relevant MYOB Acumatica General Ledger and Payables workflows.

Active supplier sync

Run an ERP sync to pull active supplier records from MYOB Acumatica into ProSpend.

Project and project task sync

Run an ERP sync to pull active projects and project tasks into ProSpend.

Subaccount support

Pull MYOB Acumatica subaccounts into ProSpend as activity codes.

Branch support

Configure MYOB Acumatica branch structures for use in ProSpend workflows.

Purchase order matching

Raise and approve purchase orders in ProSpend, then match receipts and incoming invoices before exporting into MYOB Acumatica.

Expense coding before export

Apply branches, subaccounts, projects and project tasks before transactions reach MYOB Acumatica.

Invoice automation

Capture, code and approve supplier invoices in ProSpend using OCR scanning and exception handling.

Duplicate invoice detection

Flag potential duplicate invoices before they move further through the workflow.

Credit card reconciliation

Export credit card claims and virtual card claims as general journals.

Cash reimbursement export

Export approved cash reimbursement claims as AP invoices.

Direct links back to ProSpend

Direct links back to ProSpend are included, so finance teams can view receipts, invoices, expense details and audit history from the MYOB Acumatica record.

Multi-level approval workflows

Apply your configured approval routing and Delegation of Authority rules before transactions reach MYOB Acumatica.

Multi-entity management

Manage multi branch or multi entity structures in one ProSpend database.

Budget visibility

Track spend against budgets in ProSpend before transactions reach MYOB Acumatica.

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Friends School - ProSpend Case Study
What MYOB Acumatica Customers Say

The Friends’ School

The Friends’ School chose ProSpend to simplify spend management and connect finance workflows with its MYOB Acumatica (previously Advanced) ERP. The integration gives the team a more direct path back to supporting detail and approvals from within the ERP.


“ProSpend is a certified add-on to MYOB Acumatica (previously Advanced), and the integration process is so easy.”

Mia Barwick
Accountant, The Friends’ School

Read their story

FAQs

Frequently Asked Questions About ProSpend’s MYOB Acumatica Integration

Does ProSpend integrate with MYOB Acumatica?

 Yes. ProSpend connects with MYOB Acumatica through an API based integration. Transactions can export into the General Ledger and Payables modules according to your configuration. 

Is MYOB Acumatica the same as MYOB Advanced?

 MYOB Acumatica is the current product name for the ERP previously referred to as MYOB Advanced. Some existing ProSpend customer quotes use the earlier product name. 

What data syncs between ProSpend and MYOB Acumatica?

 ProSpend can pull supplier records, supplier bank details, subaccounts, projects and project tasks from MYOB Acumatica through the configured API integration. ERP synchronisation is used for active suppliers, projects and project tasks.

Subaccounts can be mapped into ProSpend as activity codes, while branches and General Ledger codes are configured for your ProSpend environment during implementation. 

Which MYOB Acumatica dimensions does ProSpend support?

 ProSpend supports MYOB Acumatica branches, subaccounts, projects and project tasks. Your implementation team will configure the structure required for your ERP environment. 

Can ProSpend support multiple entities and branches?

 Yes. ProSpend supports multi branch and multi entity structures in one database. Your implementation team will configure the coding and approval rules required for your MYOB Acumatica environment. 

Can ProSpend match purchase orders, receipts and invoices for MYOB Acumatica users?

 Yes. Raise and approve purchase orders in ProSpend, then match incoming invoices against the approved PO and recorded receipts. Finance teams can review remaining quantities and value variances before approved invoice data is exported into MYOB Acumatica. 

Can ProSpend reduce manual invoice entry for MYOB Acumatica users?

 Yes. ProSpend uses OCR scanning to extract key invoice details, including supplier, invoice number, line items, amounts and GST. Invoices can then be coded and approved before export into MYOB Acumatica. 

Can ProSpend support invoice approvals before data reaches MYOB Acumatica?

 Yes. Invoices can be captured, coded and routed through configured approval workflows in ProSpend before they export into MYOB Acumatica. 

Can ProSpend detect duplicate invoices before they reach MYOB Acumatica?

 Yes. ProSpend checks invoices against existing records and flags potential duplicates before they move further through the workflow. 

Can ProSpend support card reconciliation with MYOB Acumatica?

 Yes. Credit card claims and virtual card claims can export into MYOB Acumatica as general journals, with separate expense, GST paid and clearing lines. 

Can ProSpend export employee reimbursements into MYOB Acumatica?

 Yes. Approved cash reimbursement claims can export into MYOB Acumatica as AP invoices. 

Will receipts and invoices remain accessible after export?

 Yes. Exported transactions include a direct link back to ProSpend so finance teams can open the supporting receipt or invoice, transaction details, audit history and linked purchase orders. 

Does ProSpend replace MYOB Acumatica?

 No. MYOB Acumatica remains your ERP. ProSpend manages spend capture, coding, approvals and supporting detail before transactions reach your accounting system. 

How is the MYOB Acumatica integration set up?

 ProSpend works with your team, MYOB and your solution provider to configure the API connection, coding structure and synchronisation settings required for your MYOB Acumatica environment. 

Take Control of Spend Before It Reaches MYOB Acumatica

 See how ProSpend helps Australian finance teams capture, code and approve expenses, invoices, purchase orders and card spend before they reach MYOB Acumatica. 

Book a 20-minute demo
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