One Unified Platform for spend management and proactive control

Expense Manager

AP Manager

Spend Control

Spend Management Software for CFOs

Report with Confidence, Using Spend Data You Can Trust

See committed and actual spend across entities, teams and categories before reporting deadlines. ProSpend connects expenses, invoices, purchase orders, virtual cards, budgets and travel, helping finance close reporting gaps and make decisions using accurate, current information.

Book a demo Watch ProSpend in action
cfo_feature

role_icon_1

One unified spend platform

Bring expenses, AP, purchase orders, virtual cards, budgets and travel into one spend management environment.

role_icon_2

Real-time and committed spend visibility

See what spend has been requested, committed, submitted and approved before relying on period-end reporting.

role_icon_3

Built for ANZ finance

Australian implementation and support, Australian data residency, and workflows designed for local GST and FBT requirements.

role_icon_4

Fits the finance environment

Integrate with the existing ERP and banking environment rather than replacing it.


What ProSpend gives CFOs
Make decisions with a complete view of spend 


Real-time and committed spend visibility across entities

Track what has been requested, committed, submitted and approved across entities, giving finance better information before transactions reach period-end reporting.

Apply governance before spend moves forward

Configure approval paths, spending limits and policy requirements around the organisation’s structure. Route transactions by entity, amount, department, cost centre or spend type, so the right control is applied before approval or payment.

cfo_approvals

Reduce the cost of disconnected spend processes

Bring expenses, AP, purchase orders, virtual cards, budgets and travel into one unified platform. Reduce the manual work, duplicated systems and incomplete information created when each spend type is managed separately. 

cfo_dash_554x400px

Keep control across complex and multi-entity operations

Apply entity-specific access, coding and approval requirements while retaining consolidated oversight. ProSpend helps growing organisations strengthen control across more entities, locations and teams without introducing enterprise software overhead.

cfo_group_0

Identify payment risks earlier

Flag potential duplicate invoices, supplier-detail changes and policy exceptions for finance review before payment processing continues. Give finance a clearer record of what was checked, reviewed and approved.

cfo_duplicates

 

Strengthen spend control without replacing your ERP

ProSpend manages business spend workflows before approved and coded information reaches the ERP. Keep the existing finance system at the centre while improving visibility, control and consistency across the processes around it.

 

Build the business case around control, capacity and better decisions 

A credible business case should show what fragmented spend processes cost the organisation today and what stronger control would change.

Assess processing effort, approval delays, system overlap, control gaps and the finance capacity tied up in reconciliation and follow-up. Then connect those costs to the outcomes that matter: a more confident close, stronger assurance, clearer visibility of commitments and less finance administration. Use the organisation’s own volumes to model potential savings, supported by verified customer outcomes, implementation scope, ERP fit, security and Australian data residency information.

Estimate your savings
AI Integration (1)

hollard_quote_1

“As a business with separate entities, the ability to manage these in the one database was crucial.”

Hollard Insurance

Read their story

westvic_quote_1

“WestVic Staffing freed up capacity equal to a full time role, now redeployed to higher value work, strategic projects and business growth.”

WestVic Staffing

Read their story

kfc_quote_1

“Manual work with expense claims has been significantly reduced, and the support we get is phenomenal.”

KFC Australia

Read their story

Built for the whole finance team

Different finance roles evaluate spend management through different priorities. Explore how ProSpend supports control, operational improvement and accounting assurance across the buying group.

role_cfo
 CFO

Proactive financial control, business impact and implementation confidence.

Learn more
role_fm
 Finance Manager

Less manual work, practical adoption and smoother finance operations.

Learn more
role_fc
 Financial Controller

Enforced controls, accounting accuracy and audit confidence.

Learn more

 FAQs 

What should a CFO look for in spend management software?

CFOs should assess whether the platform provides visibility across requested, committed and actual spend; supports multiple entities and approval structures; connects AP, expenses, purchase orders, virtual cards, budgets and travel; and integrates with the existing ERP and banking environment.

The evaluation should also cover implementation effort, security, Australian data residency, local support and evidence from comparable ANZ organisations.

What should a CFO ask about AP automation and ERP integration?

Confirm which invoice data, coding fields, tax information, entities and approval records move between the platform and the ERP. CFOs should also understand how exceptions are handled, what remains under finance review and how implementation, testing and ongoing support are managed. 

What is spend management software for CFOs?

 Spend management software connects the workflows used to request, approve, process and monitor business spend. For CFOs, it provides earlier visibility, stronger governance and a more consistent record across expenses, invoices, purchase orders, virtual cards, budgets and travel. 

Does ProSpend replace our ERP?

 No. ProSpend manages the spend workflows around the ERP and sends approved and coded information into the existing finance environment. The ERP remains the financial system of record. 

Can ProSpend show budgets and committed spend together?

ProSpend can connect budget visibility with purchase requests, purchase orders, invoices and other spend activity. This helps finance and budget owners assess commitments earlier instead of relying only on actuals already posted to the ERP.

Can ProSpend support multiple entities?

ProSpend can support multiple entities within one database, including entity-specific access, coding and approval requirements. The exact configuration should be confirmed against the organisation’s ERP structure and operating model.

How does ProSpend improve spend visibility?

 ProSpend brings requested, committed, submitted and approved spend into one platform. This gives finance earlier information than relying only on transactions that have already reached the general ledger. 

How do we build the business case for ProSpend?

The business case can combine current processing effort, invoice and expense volumes, approval delays, software costs, control gaps and customer evidence. ProSpend’s savings calculators can provide an indicative starting point before a customised assessment.



How does ProSpend support security and data residency requirements?

 ProSpend provides security and data residency information for technical and procurement review. Requirements such as identity, access, hosting and integration should be confirmed during evaluation. See the complete details here: https://prospend.com/security-privacy-controls 

See how ProSpend can strengthen control across your finance operation

Book a customised walkthrough focused on close confidence, spend visibility, governance and finance capacity. 

Book a demo
cfo_cta