Manual accounting and paperwork
Hundreds of invoices and receipts are processed manually each month, often by a volunteer treasurer or a committee member. Data entry and chasing paperwork consume hours every week.
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Volunteer reimbursement delays
Members and volunteers often pay out of pocket for equipment, travel or event costs and then wait weeks to be reimbursed.
Approval bottlenecks
Multi-step approvals through email or paper forms are slow and inconsistent. Payments may be delayed or made without the right committee sign-off.
Limited visibility across events and chapters
Committees often lack real-time visibility into how funds are being spent across teams, events or chapters. Overspending is discovered only after the fact.
Audit and compliance gaps
Receipts go missing, approvals are undocumented and financial records are scattered. Preparing reports or audits becomes time-consuming.
Fraud and misuse risk
Shared cards, petty cash and informal processes make it difficult to detect unauthorised or out-of-policy spend early.
Invoices entered once—no manual typing ever again
Our AI-powered invoice scanning and extraction instantly reads even the most complex invoice formats, automatically extracting and validating data. No templates or manual entry required, just clean, accurate invoice data flowing seamlessly into your workflows.
Our machine learning-powered engine has been trained on millions of supplier invoices delivering exceptional first-time accuracy.
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%201500px%204.png?width=1500&height=1000&name=ProSpend%20Human-In-The-Loop%20(HITL)%201500px%204.png "ProSpend Human-In-The-Loop (HITL) 1500px 4")
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Protect your business from double payments
Duplicate invoices don’t just lead to overpayments, they can seriously impact your cash flow.
ProSpend’s advanced technology automatically scans and compares every invoice, detecting duplicates before they’re processed.
If a duplicate is detected, it is flagged instantly, giving you confidence that every payment is accurate and justified.
Invoice coding that eliminates errors instantly
Ensure fast and error-free processing with ProSpend's configurable coding. Each invoice is automatically verified against your your guidelines, with supplier matching, coding rules applied, PO matching, and approval rules enforced. This automation reduces errors and accelerates processing times.
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We have found ProSpend to be a significantly more efficient and effective approach to our purchasing and expense processing and has proven to be well worth the investment.
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We highly recommend ProSpend as an outstanding Accounts Payable (AP) solution. We believe it is an excellent choice for any organisation seeking a streamlined and efficient AP process.
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With ProSpend our managers have better visibility and control along all the steps of the invoice entry, approval and payment process and their year to date spend against budget, with no need to wait for EOM reports.
ProSpend's PO and invoice module matched our needs perfectly. It helped users create POs, route them through the approval process, and automatically match approved POs to incoming invoices. With ProSpend, we cut AP invoice processing time by 50%.
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Integrated database
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Supplier maintenance
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Trading term options
Keep your suppliers in sync
Minimise errors and inconsistencies by maintaining a single source of truth for supplier details.
The database can be maintained easily through a one-off update, import or synchronisation with a range of ERPs.
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Highly configurable options for suppliers
Get full control by AP for supplier maintenance, including:
- Invoice delivery method
- Auto coding - cost centre and g/l code
- Data extraction options
- Payment terms
- Approval workflow
- Currency
- PO Matching
Pay suppliers on your terms
Configure how you want to pay. On scanning the invoice into ProSpend our software will use your preferred configured supplier due date.
"I believe it is an excellent choice for any organisation seeking a streamlined and efficient AP process."
“The expensemanager (now ProSpend) invoice module has automated our accounts payable process. As a result we have saved hard dollars in printing, filing, storage and man-hours. ”
"We’ve reduced the time to process a supplier invoice approval and payment by a number of days, it’s visible to everyone and now paper-free."
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"We’ve reduced the time to process a supplier invoice approval and payment by a number of days, it’s visible to everyone and now paper-free." - Jamie Hughes
“The expensemanager (now ProSpend) invoice module has automated our accounts payable process. As a result we have saved hard dollars in printing, filing, storage and man-hours. ” - Gavin Finn
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"I believe it is an excellent choice for any organisation seeking a streamlined and efficient AP process." Danny Nassif
30+ minutes
Average time to process a single invoice manually
1 in 3 providers
Experience regular budget overruns due to lack of upfront spend control
60% of organisations
Still rely on shared corporate cards or petty cash
25+ days
Typical wait time for staff reimbursements under manual processes
