One Unified Platform for spend management and proactive control

Expense Manager

AP Manager

Spend Control

Memberships, Clubs and Associations

Spend Management for Membership Organisations, Clubs and Associations

Spend Management for Memberships, Clubs and Associations Across ANZ

ProSpend helps clubs and associations control spend across events, teams and chapters with approvals, automated invoices and expenses, and audit-ready records that show how member and sponsor funds are used.

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 Trusted by Membership Organisations Across ANZ 

Over 300K

Active users on ProSpend

$147 M

Expense spend tracked per month

Nearly $9B

Total invoice spend processed

29K

Cards managed on platform

Solving the Real Problems in Club and Association Finance

When clubs and associations rely on volunteers, committees and part-time finance roles, manual finance processes quickly become overwhelming.

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Manual accounting and paperwork
Hundreds of invoices and receipts are processed manually each month, often by a volunteer treasurer or a committee member. Data entry and chasing paperwork consume hours every week. 

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Volunteer reimbursement delays
Members and volunteers often pay out of pocket for equipment, travel or event costs and then wait weeks to be reimbursed. 

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Approval bottlenecks
Multi-step approvals through email or paper forms are slow and inconsistent. Payments may be delayed or made without the right committee sign-off. 

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Limited visibility across events and chapters
Committees often lack real-time visibility into how funds are being spent across teams, events or chapters. Overspending is discovered only after the fact. 

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Audit and compliance gaps
Receipts go missing, approvals are undocumented and financial records are scattered. Preparing reports or audits becomes time-consuming. 

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Fraud and misuse risk
Shared cards, petty cash and informal processes make it difficult to detect unauthorised or out-of-policy spend early. 

Spend Controls That Actually Work for Clubs and Associations

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No more out-of-pocket spending

Issue controlled physical or virtual cards for events, teams or volunteers so every transaction is visible and tracked.

Faster reimbursements for volunteers

Expense claims are submitted digitally with receipts attached, approved quickly and reimbursed faster.

Simple approvals that match committee structures

Requests route automatically through your committee or board approval structure with clear records of who approved what and when.

Automated accounts payable

Supplier invoices are captured, coded and approved digitally, then synced to your accounting system without re-keying.

Real-time budget tracking

Track spend against budgets by event, team, chapter or program as it happens, not after the month ends.

Flexible spending rules

Set limits and approval thresholds aligned with your organisation’s policies, sponsorship agreements or funding rules.

Seamless accounting sync

Approved expenses and invoices sync into Xero, MYOB or other accounting systems with correct coding.

Faster, cleaner month-end close

Reconciled cards and automated approvals reduce manual reconciliation work for volunteer treasurers and finance teams.

Strong audit trails

Every transaction includes receipts, approvals and timestamps stored together in one place.

Fraud and error prevention

Duplicate checks, spend limits and alerts help stop inappropriate or incorrect spend before payments are made.

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Artrage Inc Case Study

Why Artrage Inc Chose ProSpend

A membership organisation needed faster purchase order approvals, easier employee reconciliation of company credit cards, and improved budget visibility across programs.

Read the full Artrage Inc story

30 mins

30+ minutes

Average time to process a single invoice manually

1 in 3

1 in 3 providers

Experience regular budget overruns due to lack of upfront spend control

percentage

60% of organisations

Still rely on shared corporate cards or petty cash

calendar

25+ days

Typical wait time for staff reimbursements under manual processes

FAQs

Will ProSpend integrate with our accounting software?

 Yes. ProSpend integrates with Xero, MYOB, QuickBooks and other common ANZ accounting systems. Approved expenses and invoices sync directly into your ledger. 

Is ProSpend easy for volunteers and non-finance users?

 Yes. Submitting an expense or approving a request takes seconds using a simple mobile or web interface designed for non-accountants. 

Can ProSpend support committee or board approval structures?

 Yes. Approval workflows can be configured to match your organisation’s structure, including multi-level committee approvals for larger purchases. 

Do we need corporate cards to use ProSpend?

No. You can start with reimbursements and approval workflows and introduce controlled cards later if needed. 

Can we track spend by event, program or chapter?

Yes. You can make event, program or chapter fields mandatory so every invoice, card transaction and expense is allocated correctly. 

How does ProSpend help with audits?

 Every transaction includes a digital audit trail with receipts, approvals and timestamps stored together. 

How long does it take to implement ProSpend?

 Most clubs and associations go live within 4 to 6 weeks, even with volunteer-led finance teams. 

Can ProSpend support multiple clubs or entities?

Yes. ProSpend supports multi-entity structures so organisations with multiple clubs, chapters or branches can maintain consistent controls. 

How does ProSpend prevent duplicate invoices or incorrect payments?

Duplicate invoices are flagged before they are processed so finance teams can stop errors before the payment. 

How secure is our data?

Role-based access controls and audit history ensure financial data is protected and traceable. 

Ready to Simplify Your Club’s Finances?

ProSpend gives clubs and associations the control, automation and real-time visibility finance teams need to reduce admin and keep member and sponsor funds accountable.

Book a 20-Minute Demo
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