One Unified Platform for spend management and proactive control

Expense Manager

AP Manager

Spend Control

Financial Services

Spend Management for Financial Services Firms

Spend Management for Finance Teams Across ANZ

Financial services leaders operate under strict compliance requirements, complex entity structures and constant audit scrutiny. ProSpend helps you control spend before it happens, automate invoices and expenses, and maintain a complete audit-ready trail for every transaction.

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Trusted by Finance Teams Across ANZ

Over 300K

Active users on ProSpend

$147 M

Expense spend tracked per month

Nearly $9B

Total invoice spend processed

29K

Cards managed on platform

Solving the Real Problems in Financial Services

When regulators, auditors and boards expect airtight controls, manual finance processes are not just slow. They increase risk.

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Audit evidence and compliance overhead
Receipts, approvals and supporting documents are scattered across inboxes and folders. When an audit or regulatory review lands, finance teams scramble to reconstruct the paper trail.

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Multi-entity complexity and cost allocation
Shared costs, intercompany allocations and entity-specific coding create constant rework. Without structure, AP and expense processing fall back on spreadsheets. 

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AP bottlenecks inside the ERP
Legacy AP workflows slow approvals, coding and month-end accruals. Finance teams end up re-keying invoice data just to keep up.

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Corporate card sprawl and policy leakage
Cards are convenient, but control breaks down when receipts are late, coding is inconsistent or exceptions are handled informally. 

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Limited real-time visibility
Spend is often only visible after transactions hit the ledger. That delays decisions and increases the risk of overspend or policy breaches. 

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Controls that don’t scale with growth
As firms grow, informal approval practices stop working. Finance needs consistent delegations, enforceable policy rules and a clear audit trail across every entity. 

Spend Controls That Stand Up to Audit

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Policy-driven approvals that enforce delegations

Automatically route spend to the right approver with defined thresholds and permanent approval history.

Automated AP capture and coding

Invoices are captured, coded and routed through workflow automatically, then synced to your ERP without manual re-keying.

No missing receipts or unsupported spend

Receipts are captured at the source and attached to each transaction, reducing audit gaps and finance follow-ups.

Clean separation of duties

Approvals and processing are structured to support internal controls and reduce fraud risk.

Multi-entity coding built in

Code spend to entity, cost centre and category upfront so allocation does not become a month-end exercise.

Controlled cards with limits and rules

Set card limits, merchant controls and policy rules so teams can spend quickly without weakening controls.

Real-time budget and transaction visibility

See spend trends and exceptions as they happen so finance can intervene earlier.

Seamless ERP and accounting sync

Approved expenses and invoices sync into your accounting system with the correct coding and tax treatment.

Faster, cleaner month-end close

Reduce manual reconciliation and clean-up so close becomes predictable.

Audit-ready trail for every transaction

Every expense, invoice and approval is stored with time-stamped evidence and searchable history.

Fraud and error prevention

Catch duplicates, anomalies and policy breaches early through workflow checks and exception visibility.

Role-based access and secure controls

Permissions and access controls keep sensitive finance data protected.

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Holland Insurance Case Study

Why Holland Insurance Chose ProSpend

A leading ANZ insurance provider faced manual invoice processing, disorganised expense and corporate card management, and time-consuming travel reconciliation that couldn't keep pace with their growth.

Read the full Holland Insurance story

30 mins

30+ minutes

Average time to process a single invoice manually

1 in 3

1 in 3 providers

Experience regular budget overruns due to lack of upfront spend control

percentage

60% of organisations

Still rely on shared corporate cards or petty cash

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25+ days

Typical wait time for staff reimbursements under manual processes

FAQs

Can ProSpend support the controls financial services firms need?

Yes. ProSpend supports policy enforcement, approval workflows and audit-ready evidence capture so controls are built into the workflow rather than relying on manual checking. 

How does ProSpend handle multi-entity organisations and cost allocation?

Spend is coded by entity, cost centre and category at submission and approval, not after the fact. This keeps intercompany allocation and reporting clean. 

What accounting systems does ProSpend integrate with?

ProSpend integrates with 30+ major ANZ accounting and ERP systems. Approved expenses and invoices sync with the correct coding so your finance system remains the source of truth. 

Can we enforce separation of duties and approval thresholds?

Yes. ProSpend has defined roles like claimant and approver to enforce segregation of duties. Workflows can reflect delegations of authority and approval thresholds with a full audit log of who approved what and when. 

How does ProSpend reduce card reconciliation and missing receipts?

Card transactions and receipt capture happen in the same workflow, prompting users at the time of spend rather than weeks later. 

How long does implementation take?

Most teams start with a focused rollout covering approvals, cards and AP, then expand across entities. Implementation typically takes four to six weeks. 

Is ProSpend a fit for mid-market firms or only enterprise?

ProSpend is built for mid-market complexity without forcing enterprise overhead or long implementations. 

How secure is our data?

Role-based access controls and full audit history ensure finance data remains protected and traceable. 

Ready to Strengthen Spend Control Without Slowing the Business

ProSpend gives financial services teams the controls, visibility and audit-ready evidence they need across expenses, cards, budgets and accounts payable in one platform.

Book a 20-Minute Demo
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