No More Chasing Records, Keep Every Transaction Audit-Ready

Financial Controllers should assess whether the platform can enforce delegated authority, retain documents and approval history with each transaction, support entity-specific coding and controls, and identify potential duplicates or supplier-detail changes before payment.
The evaluation should also confirm GST and FBT evidence capture, ERP data movement, security, Australian data residency and the handling of exceptions.

ProSpend keeps transaction information, supporting documents, coding and workflow history together. The exact record available depends on the module and the organisation’s configured process.

 Spend control software can keep transaction details, supporting documents, coding, approvals, changes and exceptions within one record. This gives internal audit and finance a clearer history of what happened, who approved it and what information was sent to the ERP.
The available reports, access and record format should be confirmed against the organisation’s audit requirements.

 Approval workflows can be configured around factors such as value, entity, department, cost centre, project and spend type. The organisation’s delegated authority rules should be mapped during discovery.

ProSpend captures coding, entity, cost centre, project and tax information within the workflow and allows finance to review exceptions before approved information is sent to the ERP.

ProSpend can flag potential duplicate invoices, supplier bank-detail changes and other exceptions for finance review before payment processing continues. Finance retains control of the review and final payment decision.
The available controls and matching logic should be confirmed against the current Fraud Control functionality.

 ProSpend can capture tax information, expense categories and supporting documents during the transaction workflow, rather than requiring finance to reconstruct the evidence later. This supports a more complete record for GST and FBT review. ProSpend supports the finance process but does not replace professional tax advice or guarantee compliance with ATO requirements.

ProSpend can support multiple entities in one database with entity-specific access, coding and approval requirements. The final configuration depends on the organisation’s structure and ERP.

 ProSpend provides current security and Australian data residency information for technical, procurement and risk review. Details covering hosting, access and platform controls are available on the Security and Privacy Controls page here: https://prospend.com/security-privacy-controls 

 ProSpend can connect coding, cost centre allocation, purchase activity and budget visibility within the spend workflow. This helps finance review how transactions are allocated and identify commitments earlier. The available controls and reporting should be confirmed against the current Budgets and Purchase Orders capability.