What is month-end close?

Month-end close is the process of reviewing and finalising financial transactions and records for a month. It typically includes reconciliation, coding, approvals, adjustments and reporting.

Why is month-end close so stressful for finance teams?

Many close problems are created earlier in the month by missing receipts, late invoices, inconsistent coding, outstanding approvals and incomplete transaction information. When these issues are left until close week, finance has less time to resolve them. ProSpend moves that work earlier by capturing receipts, invoices and coding when spend happens.

How long does month-end close take?

It varies by organisation. Teams using ProSpend can see spend as it's captured, so less is left for the final days.

How can finance teams make month-end close faster?

Move key checks earlier in the month. Capture information when spend occurs, enforce required fields at submission, run a mid-month review and aim to export clean data into the ERP. In ProSpend, submission rules, mobile receipt capture and reporting views support each of these steps.

How does ProSpend help with month-end close?

ProSpend is a business spend management platform that brings Expense Management, Accounts Payable Automation, Purchase Orders, Virtual Cards, Travel and Budgets into one workflow. Receipts, invoices and card transactions are captured as they happen. Submission rules check that required details are in place, and customised workflows route approvals to the right person. Finance works from complete, approved data when it's time to export to the ERP.

Does ProSpend integrate with my ERP?

ProSpend sits over your ERP and sends clean, approved data back to the ledger. It integrates with over 30 major ERPs, including Xero, MYOB, Sage Intacct, Pronto and MYOB Acumatica. Requirements vary by ERP and setup. See the complete list of integrations at https://prospend.com/integrations.

Can month-end close processes work across multiple entities?

Yes. In ProSpend, coding rules, required fields and approval workflows can be set by entity, department and cost centre. This helps finance teams managing multiple entities or business units apply the same controls everywhere.

Is there a month-end close checklist?

Yes. The ProSpend Month-End Survival Checklist covers the checks to run before close week, including outstanding expenses, missing receipts, unapproved transactions, uncoded spend, supplier invoices, card transactions and exceptions.

Built for the same customers: what Pronto Software saw in ProSpend

TL;DR

Pronto Software is both a ProSpend integration partner and a ProSpend customer. This is the partnership side of the story.

Pronto Software partners with ProSpend to bring automated expense management to Pronto customers, and it runs its own expenses on ProSpend too. ProSpend captures, codes and approves expense claims before the approved data reaches Pronto. At Pronto Summit 2026 in Sydney, Pronto Software’s leaders explained why ProSpend is the right fit.

What is the Pronto Software and ProSpend partnership?

Pronto Software, the Australian developer of the Pronto ERP, partners with ProSpend to connect expense management directly to Pronto through the ProSpend Pronto Xi integration.

Pronto Software is also a ProSpend customer, using ProSpend in its own business.

Who is this guide for?

This guide is for CFOs, Finance Directors, Financial Controllers and Finance Managers at businesses running Pronto Xi.

It is most relevant if your team is still managing:

Excel or paper expense forms
Approvals that move by email, printout and signature
Claims that stall when an approver is away
Expense data re-keyed into Pronto

Pronto Software worked this way before ProSpend. Chad Gates, Managing Director of Pronto Software, describes an Excel form that was emailed, printed, signed and emailed back as “a nightmare”.

Why did Pronto Software choose ProSpend?

When Pronto Software went to market for an expense management system, it looked at local and international options. Two tests mattered: the product had to meet its requirements at the right price, and the company had to fit Pronto Software’s culture and clients.

"We looked not only locally, but also internationally about who would fit our requirements, but also us as a business. There's a monetary aspect to it, but also we wanted a really good cultural fit with Pronto, who Pronto is and also who our clients are."

Mark Smith

Solution Partner Manager, Pronto Software

ProSpend “ticked all the boxes”, with extra features the team could grow into.

For Chad, shared values were the deciding factor. Both are Australian software companies built on personal ownership and a close understanding of their customers.

"We felt like we had a better relationship one-on-one with ProSpend than we had with looking at the other platforms that are made by faceless entities overseas."

Chad Gates

Managing Director, Pronto Software

What does the partnership mean for Pronto Software customers?

Pronto Software sees the same value for its customers that it gets in its own business.

“We saw a huge opportunity to use it not only internally, but also with our customers as well.”

Mark Smith

Solution Partner Manager, Pronto Software

The relationship is practical. When Pronto Software has a question, support issue or enhancement request, it gets an answer and moves on. As Mark puts it, “we don’t have to jump through a lot of red tape to get things done.”

How do Pronto Xi and ProSpend work together?

Pronto Xi remains the system of record. ProSpend controls how expense claims are captured, coded and approved before they reach the ledger.

Finance requirement	Pronto Xi's role	ProSpend's role
Expense claims	Records approved expense transactions	Captures receipts, applies coding and routes claims for approval
Card spend	Records approved card transactions	Captures receipts and coding for card transactions, and issues controlled virtual cards
Travel spend	Records approved travel costs	Travel claims are captured, coded and approved in ProSpend before export, where they appear under Parked Invoices Console in Pronto Xi.
Project coding	Holds projects and project groups	Syncs projects and project groups (cost categories) directly from Pronto Xi so spend is coded to the right project structure before export.
Approvals	Receives transactions once approved	Applies approval workflows, including delegation when a manager is on leave
Audit trail	Maintains accounting records	Links each exported transaction back to its receipt and approval history

What does the workflow look like?

Capture: staff snap a receipt on their phone, wherever they are
Code: ProSpend applies coding, including projects synced from Pronto Xi
Approve: the claim is routed for approval, and approvers sign off from any device
Export: approved data moves into Pronto Xi through a one-click API (version 740 and above, and Pronto Xi) or standard file export (earlier versions)
Audit: every exported transaction links back to ProSpend for the receipt and approval history

See how ProSpend works with Pronto

What does Pronto Software recommend?

When asked whether he would recommend ProSpend, Chad didn't hesitate.

"No-brainer. If you're doing expense management, travel management, all that sort of stuff... If you're doing it by paper or the old-fashioned way, you're just nuts. You have to do it this way."

Chad Gates

Managing Director, Pronto Software

Expense Management Software