One Unified Platform for spend management and proactive control

Expense Manager

AP Manager

Xero Specialists

Run your business like a pro. ProSpend and Xero combine to create a seamless spend management workflow.

With our fast and easy mobile apps for data synchronization to Xero’s easy to use online accounting software that’s designed for SME’s. 

xero integration header

About Xero

Xero is a world-leading online accounting software built for small business.

  • Get a real-time view of your cashflow: Log in anytime, anywhere on your Mac, PC, tablet or phone to get a real-time view of your cash flow. It’s a small business accounting software that’s simple, smart and occasionally magical!
  • Run your business on the go: Use our mobile app to reconcile, send invoices, or create expense claims – from anywhere.
  • Get paid faster with online invoicing: Send online invoices to your customers – and get updated when they’re opened.
  • Reconcile in seconds: Xero imports and categorises your latest bank transactions. Just click 'ok' to reconcile.

Integration Quality


Enhances Xero functionality

Enhances Xero functionality with a mobile app, OCR scanning, reporting on budgets, tracking spend and approval workflows.


Credit card reconciliations

Push credit card transactions through to Xero as bills for easy reconciliation against the bank feed.


Direct links

Direct links back to ProSpend are included as standard for a direct link back to view receipts, invoices, expense details and audit history.


Purchase orders

Enter purchase orders in ProSpend and match them with invoices before invoices get exported and paid out of Xero.


Invoice automation

Harness ProSpend's powerful scanning and approval workflows to ensure only valid invoices are loaded into Xero for payment.


Tracking Categories

Post data to Xero with tracking categories information along with account details.


Need clarification?

Can I export credit card claims as bills?

Yes, the credit card claims are exported to Xero as bills which can then be reconciled against the bank feed.

Who is involved in setting up the integration?

ProSpend has a standard integration already setup with Xero. Hence, no additional work is required from the client or any third party.

Can ProSpend be setup for multiple Xero files?

Yes, we can setup multiple categories in ProSpend and when exporting the data, you can choose which file the data needs to be posted to. 

Can I view the receipts and invoices from within Xero?

We provide a hyperlink back to the transaction in ProSpend so the user just needs to click on them or copy/paste them into a browser to view the full transaction details including the receipt or invoice, transaction details, audit history and linked purchase orders.

Can the bills be edited once they are exported to Xero?

The bills are  exported as drafts, so the users can edit them before approving them in Xero. However, all claims are released by the accounts payable team in ProSpend prior to being sent to Xero where they have the option to make changes to ensure data consistency.

Can we setup multiple tax codes in ProSpend?

Yes, by default you will have “GST on Expenses” and “GST Free Expenses” tax codes but you will have an option to add more.

One platform for all your business spend

Easily manage your spend, expenses, invoices, purchase orders and budgets all in one powerful solution.