One Unified Platform for spend management and proactive control

Expense Manager

AP Manager

Spend Control

Expense Management Software

Proactive expense management.
Intelligent by design.

Every expense is captured, coded and policy-complete before submission, so finance teams don’t chase or fix anything. 

Book a demo See it in Action
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Expense Management Software

Proactive expense management.
Intelligent by design.

Every expense is captured, coded and policy-complete before submission, so finance teams don’t chase or fix anything. 

Book a demo See it in Action
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Join 1,000+ organisations that trust ProSpend

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Over 1,000 customers
trust us since 2015

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Integrations with 
30+ leading ANZ ERPs

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Dedicated implementation
and local support

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Built for complex,
growing organisations

Features

Proactive control of employee spend, from submission to close

Expense claims that build themselves

ProSpend builds expense claims automatically, so employees don’t start from scratch.

Card transactions flow in daily and receipts are captured on the go. Employees review and submit, while finance receives structured, complete data from the start.

Auto-create claims from daily card transactions
  Manage multiple credit cards feeds with flexible bill cycle options
  Intelligent receipt matching to remove manual work
  Close the books faster with clean, ready-to-report data

Intelligent coding,
powered by your policies

ProSpend applies GL codes, tax treatment, cost centres and project allocations using your rules, so every expense is complete, accurate and ready to submit. 

Auto-code expenses based on merchant and business rules
Enforce required fields and spend policy logic that flags over limits
Apply cost centre and project coding automatically
Only policy-complete claims can be submitted

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Policy complete expenses,
first time, every time 

With ProSpend, expenses meet your policy at submission, not after.
Receipts are captured via OCR and matched to transactions automatically. Your rules decide when a receipt is required or when an exception is needed. If something’s missing, the claim can’t be submitted.

  Intelligent smart matching removes manual work
  Enforce receipt or exception before submission
  Configure rules by expense type
  Flag non-compliant expenses to approvers instantly 

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Seamless approvals without bottlenecks

Approvals shouldn’t slow down your month-end close. With ProSpend, expenses flow through approvals that follow your structure automatically, so nothing gets held up.

Routing is based on amount, entity, department or project, with reminders keeping approvers on track.

Multi-level approvals by amount, entity, department, or project
  Automatic reminders to users and approvers
  Approve or query via mobile or any browser
  Complete audit trail of every action and comment

See how approvals move faster in ProSpend

Stay compliant with GST and FBT as expenses are created 

FBT is complex. Capture the data finance needs at the point of spend, not at month-end.

ProSpend classifies expenses as they’re created, applying the correct FBT treatment so nothing is missed at year-end and finance isn’t reconstructing records.

Automatically capture FBT-relevant expenses in real time
  Apply ATO-compliant rules and classifications
  Generate FBT reports without manual reconciliation

See how ProSpend simplifies FBT

Expenses reimbursed fast, fair, and in policy 

No more delays, missing receipts, or out-of-policy claims. Employees submit in seconds, and finance stays in control.

Mobile-first claim submission
  Built-in spend limits and rules
  Automatic validation before approval
  Faster turnaround for employees

Mileage, reimbursed without spreadsheets 

Capture trips via Google Maps, automatically calculate reimbursements using your company rates, and allocate costs across projects, cost centres, or entities—all in one step.

Google Maps mileage capture
  Automatic reimbursement calculation
  Split coding across projects and cost centres
  Built-in trip evidence

 

Proactive spend insights.
Powered by intelligence. 

Get real-time visibility into claim status, approval performance and receipt compliance—so you can see where delays are happening and keep month-end moving.

Track time to submit and time to approve
 Identify overdue claims and approval bottlenecks
 Monitor missing receipts and policy exceptions

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FAQs

Expense Management Software

What is an expense management software?

 An expense management software helps employees capture receipts, submit claims, route approvals and export approved expenses to finance with a complete audit trail.

How does ProSpend's expense management software work day-to-day?

ProSpend Expense Manager supports business expense management with mobile and web receipt capture, rules-based approvals, and approved expense data exported to your ERP with coding, tax treatment and attachments.

Who is ProSpend best suited for?

ProSpend is designed for growing and mid-sized businesses that need more control than spreadsheets or entry-level tools can provide, without the overhead of enterprise systems.

It’s a strong fit if you’re managing multiple entities, increasing transaction volumes, or handling a mix of expenses, invoices, cards and purchase orders across teams.

Finance teams can set policies, approvals and coding rules upfront, so spend is captured correctly at submission, with GST and FBT captured along the way and a clear audit trail in place.

Compliance and controls (ANZ)

How does ProSpend support GST compliant expense claims?

It standardises key fields and retains receipts and approvals at line level to support consistent handling and audit readiness.

How does ProSpend help with FBT-related entertainment expenses?

It can prompt for contextual details finance teams typically need (such as purpose/attendees) and keeps them with receipts and approvals to reduce follow-ups. (High-level only.)



Workflow and features

Does ProSpend support corporate card reconciliation?

 Yes. Where enabled, transactions can be imported regularly, matched to receipts, coded consistently, and exceptions (missing receipts/out-of-policy) flagged early. 

Can we set multi-level approvals and policy rules?

Yes. Approvals can route by amount, entity, department, project and thresholds aligned to your policy.

Integrations and rollout

Does ProSpend integrate with Xero, MYOB, NetSuite or Dynamics 365 Business Central?

Yes. Approved expenses sync to your finance system with GL coding, tax treatment and attachments, reducing re-keying and errors. See all our integrations here.



How long does implementation take?

 It depends on entities, workflows and integrations, but implementations are typically delivered in weeks with local onboarding and support. 

Ready to see it in action?

Take control of business expenses without adding headcount.

  • Expense management software that is built for ANZ finance teams
  • Integrates with your ERP (Xero, MYOB, NetSuite, Business Central and more)
  • Supported by local experts
Book a demo
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