Business Central Specialists
Microsoft Business Central is a cloud ERP and accounting software designed to connect your teams through a single solution.
Seamlessly integrate ProSpend to Business Central to streamline your accounts payable, reduce errors, stop double-handling data - all whilst saving time and money.
Streamline expense management, tracking & AP
Streamline your accounts payable by connecting your expenses, credit cards and reimbursements straight into your finance system. See your entire spend in the general ledger so you can plan and budget accurately.
Save time, money and reduce errors
Stop double-handling, save on costs, reduce errors and automate your manual processes.
Make auditing and tax reporting seamless
With a direct link from each purchase invoice and journal entry in Business Central back into ProSpend (formerly expensemanager), you can easily keep track of documents and find information when you need it.
Connect expenses directly into Business Central
Manage expenses better
By streamlining your expenses you can easily track spend, report on budgets, set up approval limits and more.
Never go over budget
Set up approval workflows, giving you the peace of mind that your expenses are not exceeding your budgets.
Make auditing easy
Easily track receipts with a direct link back from each general ledger entry back into ProSpend.
Seamlessly raise receipts & reimbursements
Raise receipts and reimbursements as purchase invoices so you can keep track of money owed.
Get clarity over cost centre expenses
Assign expenses to different cost centres to receive the detail you need using dimensions to report on where your money is being spent.
Simple tax calculation
Being a local Australian company, dealing with FBT & GST is a breeze with dedicated tax modules.
Who is involved in setting up the integration?
Setting up Business Central integration is simple. ProSpend will provide you clear instructions on what you need to do on your end to setup the integration.
Can I choose GL codes for some expenses and job codes for others in one credit card claim?
Yes. Each expense line can either have a GL code or a project code in ProSpend. This information is then exported to Business Central.
Do I need to setup employees as suppliers for their reimbursements?
Yes. The employees need to be setup as suppliers in Business Central. This allows the system to create a bill in Business Central for each reimbursement in ProSpend during the export process.
Can I view the receipts from Business Central?
Yes. There’s a direct link from Business Central to the transaction in ProSpend, where you can view the full details of the transaction including the receipt, invoice and audit history.
Can the cash claims be edited once they are exported to Business Central?
The cash claims are created as parked invoices within Business Central, so the users can edit them before posting or releasing. However, all claims are released by the accounts payable team in ProSpend prior to being sent to Business Central, where they have the option to make changes to ensure data consistency.
Can I export credit card claims as bills or journals?
Yes. The credit card claims can either be exported as journal transactions or as bills.
Can the journals or the bills be edited once they are exported to Business Central?
In most cases, the bills and the journals are exported as drafts, so the users can edit them before posting or releasing. However, all claims are released by the accounts payable team in ProSpend prior to being sent to Business Central where they have the option to make changes to ensure data consistency.
Can ProSpend be setup for multiple Business Central subsidiaries?
Yes. You can setup multiple categories in ProSpend which will link to different subsidiaries in Business Central.
Can I setup capital items tax code in ProSpend?
Yes. By default we will have NCT and NCF tax codes available. But you can add as many tax codes as you want.