Fuzzy Events [Part 1]
Daniel Lyons, Finance Manager at Fuzzy Events discusses how ProSpend revolutionised their spend management by integrating with MYOB Advanced.
Quick Facts
Company: Billini
Location: Marrickville, NSW
Solutions: ProSpend & Archa Business Cards
Industry: Retail / Fashion
Company size: 200+ employees
The Challenge
Growing spend needed stronger finance workflows
As Billini scaled, finance needed consistent controls across employee spend, supplier invoices and card transactions. But this created a familiar challenge for finance:
- Employee expenses and card transactions needed consistent coding, review and approval
- Finance needed receipts, tax details and supporting context captured before month end
- Policies and approval rules needed to be applied inside the workflow, not checked manually later
- Month end still depended on manual checks, corrections and follow up when information was missing
Even with strong card infrastructure, finance was carrying the load of turning transactions into usable data.
The Solution
ProSpend as the connected finance control layer across business spend
ProSpend gives finance one connected platform to manage business spend, from employee expenses to card transactions. It helps ensure spend is captured correctly, approved in line with policy, and ready for finance systems.
ProSpend integrates with 30+ leading ANZ ERP platforms, helping finance teams connect approved spend with the systems they already use for financial reporting. For Billini, this included Apparel21. Instead of fixing spend after it happens, ProSpend structures it at the point of submission.
- Policies applied upfront: Approvals, limits, and coding rules enforced before transactions are processed
- Consistent capture of spend data: Receipts, tax treatment, supporting details and coding captured in the right workflow
- Connected workflows: Expenses and card transactions follow structured ProSpend workflows and review processes
- Export-ready outputs: Clean, audit-ready data flows into ERP and reporting systems
Archa enables flexible card spend. ProSpend gives finance the platform to control, process and report on spend.
Implementation
Stronger finance workflows without disrupting how teams spend
ProSpend works alongside existing card programs like Archa without changing how employees spend.
- Employees continue using cards where needed
- Expenses follow structured ProSpend workflows
- Finance gets consistent coding, review and approval steps across spend types
The Results
Less rework, more control, better data
1. Reduced admin and easier reconciliation
- Transactions arrive pre-coded and complete
- Less back-and-forth with employees
- Faster month-end with fewer corrections
“Month end card processing through to ERP is seamless and much more proficient than with legacy systems. ” — Geoff Greenberg, Billini
2. Real-time visibility across spend
- Finance sees spend clearly as it happens
- No reliance on end-of-month clean-up
- Better tracking across teams and categories
3. Control without slowing the business
The ability to instantly increase or decrease limits emerged as a game-changing feature.
- Employees continue using cards where approved
- Policies enforced without manual intervention
- Approvals and controls embedded in the workflow
4. Better use of card program benefits
Beyond operational improvements, the financial benefits were significant:
- Accurate coding improves reporting on spend
- Finance can fully leverage FX savings, rewards, and working capital benefits
- Less leakage from misallocated or unclear transactions
“Transparent and flexible control over card management has been extremely beneficial, saving us time and removing non value-adding activities.” — Geoff Greenberg, Billini
5. Clean data into Apparel21
ProSpend helped Billini maintain structured, consistent transaction data as spend flowed into Apparel21.
- Clean outputs into Billini’s ERP
- Consistent coding and supporting details
- Strong audit trail across spend
- Less risk at close and audit
“The whole process was completed in under 6 weeks.” Wendy Small, Financial Controller
“The complete solution of Prospend and Archa has been seamless….the systems work well together.” — Geoff Greenberg, Billini
The Outcome
A spend platform finance can rely on
With Archa in place, Billini enabled flexible spend across the business. With ProSpend, they ensured that every transaction is controlled, captured, and ready for finance.
- Employee expenses and card spend flow through structured finance workflows
- ProSpend structures and governs that spend
- Finance operates with accuracy, visibility, and confidence